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Job Title:    Medical Records Officer (28
Fresher Jobs)

Organization: Infectious
Diseases Institute (IDI)

Funding Source: Centres for Disease Control and Prevention (CDC)/PEPFAR

Duty Station:
Uganda

Reports to:  ART In-charge

Vacancy Code: MRO
X027

 

About US:

The mission of the
Infectious Diseases Institute (IDI) is to “Strengthen Health Systems in Africa
with strong emphasis on Infectious Diseases through Research and Capacity
Development”. IDI has six operational areas through which it works to achieve
its mission: Prevention, Care and Treatment, Training, Research, Laboratory
services (including the CAP-certified IDI Core Lab & Translational Lab),
Global Health Security and Health System Strengthening Programmes.

With funding from  Centres for Disease Control and Prevention
(CDC)/PEPFAR, and in partnership with MoH and respective District Local
Governments, IDI is implementing comprehensive HIV/AIDS services in the West
Nile region of Uganda under the project “Accelerating and Sustaining HIV Epidemic
Control and Related Diseases in West-Nile Region of Uganda under the
President’s Emergency Plan for AIDS Relief (PEPFAR), 2020-2025”. The project
supports the 12 districts of; Arua, Maracha, Madi-Okollo, Terego, Koboko,
Yumbe, Moyo, Obongi, Adjumani, Pakwach, Nebbi and Zombo.

 

Job Summary: The
Medical Records Officer shall be responsible for maintenance of up to date
Uganda EMR (Open MRS) system with all patients’ records captured. They shall
mentor district medical clerks in proper capture and management of HMIS data
collected at health facilities and communities. They will provide support to
the field office M&E officer in collection, entry, cleaning and analysis of
data

 

Key Duties and
Responsibilities:  

Maintain an up to
date site Electronic Data base, the Uganda EMR (Open MRS) system:

·       
Enter
all required records in electronic data base -Uganda EMR (Open MRS)

·       
Carry
out data cleaning of all records entered

·       
Extract
data from the system according to data requests availed.

·       
Troubleshoot
and maintain the electronic systems

·       
Support
the nearby Health Facilities with Data entry into Uganda EMR as assigned.

Support and mentor the health facility medical records clerks in the
following:

·       
Registration
of all patients

·       
Recording
patient visits and other registration data in appropriate HMIS tools

·       
Preparing
patient files for the clinic day

·       
Filing
all patient files at the end of the clinic and all laboratory test /results.

·       
Ensuring
that the medical records room is orderly and all files accounted for

·       
Ensuring
completeness, consistency and accuracy of data captured in the HMIS

·       
Timely
compilation of the routine HMIS reports

·       
Ensuring
availability of required HMIS tools i.e. registers, forms, guidelines etc.

Provide assistance to the M&E officer in the following tasks:

·       
Perform
data abstraction from the HMIS, EMR and other sources for project reporting.

·       
Any
other duties as assigned by the supervisor.

 

Qualifications, Skills and
Experience:

·       
The
applicant must hold a Degree in IT, IS, Statistics, Economics, QE, Population
Studies or any data management related field

·       
At least
two years of experience in data management and analysis

·       
Excellent
communication and Computer knowledge and skills

·       
Knowledge
of Health Information Management Systems

·       
Accuracy
skills

·       
Ability
for team work

·       
Willingness
to work and live in rural areas is required.

 

How to Apply:

All suitably
qualified and interested candidates should send their CVs, including details of
email address, present position, current remuneration, Certificate/testimonials
and address of three (3) Referees plus telephone contact to the stipulated
email address. Email your application and CV to hr@idi.co.ug

 

Key Notes:

·       
IDI is
an equal opportunity employer and does not charge a recruitment fee or any
other fees at any stage of the recruitment process.

·       
Internal
candidates who meet the required specifications and have worked with IDI for a
period of at least one year will be given priority.

·       
Make
sure that your application letter, CV (Not more than 4pages) and certificates
are attached as one PDF document.

·       
Indicate
the Vacancy Code as the subject line of your email.

·       
Please
note that if you DO NOT indicate the vacancy code as instructed above, your
application will not be considered.

·       
Any form
of canvassing will lead to automatic disqualification.

·       
Only
shortlisted candidates will be contacted.

 

The Senior Human Resource Manager

Infectious Diseases
Institute — IDI Knowledge Centre, Makerere University Main Campus College of
Health Sciences, Makerere University

P.O. Box 22418,
Kampala, Uganda

 

Deadline:  4^th October 2020

 

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