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Job Title:   Study Clerk –
Archivist (2 Fresher Job Vacancies)

Organisation: Medical Research Council (MRC UK) /UVRI
and LSHTM Uganda Research Unit

Duty Station: Uganda 

Reports to:  Archives Manager

Position Code:
SCA -920

 

About US:

The Medical Research
Council (MRC UK) is an internationally recognisedcentre of excellence with
dominant research themes in the areas of HIV and emerging infections, vaccines
and immunity, and chronic diseases and cancer. Through a multidisciplinary
approach, intersecting basic science, epidemiological research,
social-behavioural research and the conduct of new intervention evaluation
studies, the Unit contributes knowledge on changing epidemics and diseases, the
evaluation of innovative health care options, treatment and prevention and the
development of health policy and practice in Africa and worldwide. Following
the signing of strategic transfer agreements between the London School of
Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council
(MRC UK), the Unit formally joined LSHTM on 1st February 2018. The exciting new
partnership will boost research capacity into current and emerging health
issues in Africa and throughout the world. The Unit is based at the UVRI
Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala
Districts.

 

Job Summary:  The Study Clerk – Archivist will support
MRC/UVRI & LSHTM Uganda Research Unit (The Unit) achieve its mission “To
conduct research to add knowledge and improve the control of infectious and
non-communicable diseases in Uganda, in Africa and globally” by improving and
managing an effective, modern, and professional records archival infrastructure
and establishing and managing an electronic data and digital archive system,
based upon recognized archival procedures. They are responsible for maintaining
archive of data records, both hard copy and electronic records. .

 

Key Duties and Responsibilities: 

·       
To
follow the Unit archive policy at all times. Ensure everyone who uses the
archive understands and follows the Unit archive policy;

·       
Responsible
for the archive of forms and questionnaires at site;

·       
Monitor
the state of the archive, and ensure that all records are kept in a logical and
orderly way. Records should be easily available to-date entry clerks, data
managers and others who need to use the archive resources;

·       
Receive
and log all new forms coming into the archive;

·       
Identify
records that are no longer needed at site, and ensure these are transferred to
the main Kyamulibwa archive;

·       
To
ensure that all study databases are on the MRC server, and these are backed up
regularly;

·       
To keep
copies of the forms for accessing forms, data and electronic data;

·       
To
maintain an index of the archive and of the Standard Operating Procedures for
the archive;

·       
To
print, batch, photocopy, scan, and file CRF’s (and forms) from the different
studies/trials;

·       
To print
and photocopy training materials;

·       
To
deliver mails in stats section;

·       
To keep
the Archives clean and tidy; and,

·       
Undertake
all work following the relevant safety rules and regulations as laid down in
the MRC Health, Safety and Environmental Policy Statement.

 

Qualifications, Skills and
Experience:

·       
The
ideal candidate must hold a Diploma in Records and Archives Management /
Information Management / secretarial studies / Information Systems / Records
and information Management or related fields, or significant experience working
in Archival or Information/Records Management

·       
At least
two years’ experience dealing with data and records handling;

·       
Experience
working in a medical research setting is desired;

·       
Experience
of working at a junior management level within a large organisation with a
proven record of delivering required results within a customer focused
organisation;

·       
Knowledge
or experience of Digital archiving;

·       
Knowledge
of research records management;

·       
Knowledge
of SQL server; and,

·       
Familiar
with governmental regulations and legal requirements related to archives and
experience in compliance with them.

 

How to Apply:

Follow the link
below to fill a form and submit your application documentation:

 

Click Here

 

Filling the form
more than once will lead to automatic disqualification. High level of integrity
while filling the form is required and will be considered during shortlisting.

 

The applications
should be addressed to:

The Head of Human
Resources,

MRC/ UVRI and LSHTM
Uganda Research Unit,

P.O. Box, 49,

Entebbe, Uganda.

 

Deadline: 7^th
October 2020

 

Consider your
application unsuccessful if not contacted within eight (8) weeks after the
closing date of the advert. Any form of lobbying at any stage will lead to
automatic disqualification. By submitting your personal information, you
consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in
accordance with its recruitment policy and procedure. The Unit reserves the
right to verify documents attached with the relevant awarding institutions to
authenticate their validity.

 

NB: Only shortlisted
candidates will be contacted for interview. This position is open to Ugandan
nationals only. Strictly follow the application procedure as failure to do so
will lead to automatic disqualification.

 

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