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UN Job Opportunities – Contracts Management Assistant – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Organization: United
Nations Organisation Stabilization Mission in the Democratic Republic of the
Congo (MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: ESB/GJO/CMA/01/08-2020
Reports to: Senior/Contracts
Management Officer
Job Grade:
GL-5
About US:
Following the
signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic
Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda,
Uganda and Zimbabwe) in July 1999, the Security Council established the United
Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by
its resolution 1279 of 30 November 1999, initially to plan for the observation
of the ceasefire and disengagement of forces and maintain liaison with all
parties to the Ceasefire Agreement. Later in a series of resolutions, the
Council expanded the mandate of MONUC to the supervision of the implementation
of the Ceasefire Agreement and assigned multiple related additional tasks.
Key Duties and Responsibilities:  Under the direct supervision of the
Senior/Contracts Management Officer, the incumbent will be responsible for the
following:
·       
Assist
in the management of contractual and procurement aspects of procurement
project; establish and maintain work programme and schedules for on-going
contracts and newly planned ones.
·       
Review
procurement requests submitted by projects, substantive units or field offices
to ensure completeness, and adequacy of the goods, services, and related
procurement and contract specifications.
·       
Ensure
adherence to contractual agreements for material, equipment and production
costs, performance requirements and delivery schedules by periodic and ad hoc
checks.
·       
Prepare
and distribute invitations to tender and follow-up on the replies; evaluate
quotations and select or recommend the selection of most suitable suppliers;
develop and formulate strategies and plans for complex and intricate
procurement programmes, e.g., involving layouts for workshops, life-cycle
costing, engineering features, computer and logistic support, consolidation of
shipments, containerization of consignments etc.
·       
Analyze
and evaluate vendors’ proposals considering various factors affecting cost,
technical, and nutritional specifications, implementation schedules, and
management and maintenance of goods or equipment, including training of users
and maintenance staff and other contractual arrangements.
·       
Under
the supervision of the Senior/ Contracts Management Officer, ensure the
enforcement of UN contracts in consultation with the Supply Section, Contracts
Administration Unit at UNHQs, as appropriate, and liaising with other
departments, including handling of claims and disputes, demanding specific
performance, claiming against warranties, and other contractual remedies.
·       
Assist
in the market research to keep abreast of significant market developments,
research and analyze statistical information, and market reports on the world
commodity situation, production patterns and availability of the goods and
services to be contracted; identify new technologies, products or services as
well as new potential supply sources for the programme serviced; participate in
the incorporation of the research and study results in the procurement
programme; and identify, evaluate and recommend potential suppliers and
manufacturers.
·       
Draft
relevant audit responses. Maintain contract related electronic and hardcopy
files and records to ensure proper accountability. Implement Contracts
Management work program.
·       
Administration
of office, managing and liaising with vendors, assisting with budgetary
reporting, and reconciliation of invoices.
·       
Perform any
other duties as assigned.



Qualifications, Skills and Experience:
·       
The
ideal candidate for the United Nations Organization Stabilization Mission in
the Democratic Republic of the Congo (MONUSCO) Contracts Management
Assistant job placement should hold a High school diploma or equivalent. A
certificate of procurement or contract management training is desirable.
·       
A minimum
of five (05) years of progressively responsible experience in contracts/quality
administration is required. Relevant experience with regards to supply
management, especially in an international organization or UN agency is
desirable.
·       
Languages:
English and French are the
working languages of the United Nations Secretariat. Fluency (both oral and
written) in English is required.
Competencies:
·       
Professionalism: Knowledge of the Organization’s rules and
regulations as they pertain to supply, purchasing and logistics. Demonstrated
use of initiative and ability to make appropriate linkages in work requirements
and anticipate next steps. Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and
achieving results; is motivated by professional rather than personal concerns;
shows persistence when faced with difficult problems or challenges; remains
calm in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas
of work.
·       
Client
Orientation
: Considers all
those to whom services are provided to be “clients” and seeks to see things
from clients’ point of view; establishes and maintains productive partnerships
with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
keeps clients informed of progress or setbacks in projects; meets timeline for
delivery of products or services to client.
·       
Teamwork: Work collaboratively with colleagues to
achieve organizational goals; solicits input by genuinely valuing others’ ideas
and expertise; is willing to learn from others; supports and acts in accordance
with final group decisions, even when such decisions may not entirely reflect
own position.
NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.
How to Apply:
Please note that
failure to comply with the below will render your application invalid for this
process.
  • All applicants must apply using a
    Personal History Profile generated from INSPIRA (Click Here) as soon as possible
    after the job opening has been posted and well before the deadline stated
    in the job opening.
  • All applications must be accompanied by
    the following which MUST be provided at the time of submission:
  • Signed Personal History Profile (PHP) as
    generated  from INSPIRA (Click
    Here
    ) to generate an account and the PHP) submitted as a PDF or
    JPEG attachment to the document.
  • Latest performance evaluation report
    (for internal UN Candidates).
  • Copies of other relevant certificates
    and diplomas.
·       
Copy of
High school diploma or equivalent.
Email details to: monusco-hrs-recruitment@un.org
NB: Please
enter the reference of the job opening in the subject line of your e-mail. Each
applicant must bear in mind that submission of incomplete or inaccurate
applications will render that applicant ineligible for consideration for the
job opening. Initial screening and evaluation of applications will be conducted
based on the information submitted. Applications cannot be amended following
submission.
Deadline: 31st August 2020
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latest jobs, please visit http://www.theugandanjobline.com or
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