EAC Jobs – Project Administrative Assistant – Lake Victoria Fisheries Organization (LVFO)

Job Title:   Project Administrative Assistant-G5

Lake Victoria Fisheries Organization (LVFO)

Duty Station:
Jinja, Uganda

EAC Salary Grade: G5

/HR/2020/02 & LVFO/ E€OFISH /HR/2020/01

Project Title:

Reports to: Programme
Coordinator LVFO


About US:

Lake Victoria
Fisheries Organization (LVFO) is an institution of the East African Community (EAC)
charged with the management and development of fisheries and aquaculture. It
was formed by a Convention in 1994 with major amendments in 2016. It is
accommodated under Article 9.3  of EAC
Treaty and registered as a regional fisheries management organization under the
FAO UN Charter CAP 102. The overall objective of the LVFO is to promote
sustainable management and development of the fisheries and aquaculture in
order to contribute to food security and economic growth in the EAC region.
LVFO has received funding from EU through FAO to implement the TRUEFISH
project. The overall objective of the project is to contribute to the
development of a competitive, gender equitable and sustainable commercial
aquaculture sector in order to support economic development and sustainable
management of natural resources in the Lake Victoria basin. The project will
deliver three result areas which include BUSINESS (access to commercial
networks), SKILLS (availability and quality of local skilled workers in
aquaculture-related businesses) and SUSTAINABILITY (sustainable and bio-secure
regional aquaculture production systems).


LVFO  has also received a grant from the European
Union (EU) to implement the -Contribution of Sustainable Fisheries to the Blue
Economy of the Eastern Africa, Southern Africa and the Indian Ocean Region –
E€OFISH programme. The overall objective is to enhance equitable economic
growth by promoting sustainable fisheries in the East African-South
African-Indian Ocean (EASA-IO) region. The specific objective is to support
sustainable management and development of fisheries, while addressing climate
change resilience and enhancing marine biodiversity. The programme purpose is
to support the implementation of fisheries management interventions on Lake Victoria


Key Duties and Responsibilities: 

·       Provide administrative services for the

·       Oversee the day to day smooth running of  the office.

·       Ensure the proper implementation and
adherence to laws, rules and Regulations;

·       Assist in preparation and coordination of
project meetings,workshops and seminers;

·       Take minutes of various programme  meetings;

·       Assist in providing support and guidance to
project partners for efficient implementation of the TRUEFISH/E€OFISH

·       Devise efficient communication systems within
and outside the programme;

·       Assist in coordinating Consultant activities
together with the Technical advisors/ Development advisors;

·       Responsible for all records keeping and Data
Management System in line with TRUEFISH’s/E€OFISH’s records keeping rules;

·       Monitor the availability of accessories and
stocks for project activities;

·       Monitor project staff leave days and updates
the leave schedule;

·       Monitor travel schedules and coordinate
travel logistics;

·       Initiate project procurement requirements
based on the approved budget;

·       Prepare and submit technical and/or any other
forms of specifications to the Procurement Unit for the office requirements;

·       Liase with the Procurement Unit to establish
appropriate bid evaluation criteria and participate in the evaluation of bids
as a representative of the User Department;

·       Responsible for Contract management once a
contract is placed;

·       Undertake conformity assessment of supplied
goods, services and works with the contract and reports any deviation from
terms of contract to the procurement unit;

·       Prepare timely periodical reports of the

·       Facilitate preparation of a funds requisition
to the donor;

·       Perform any other duty as assigned by the
immediate supervisors.


Qualifications, Skills and Experience:

·       The ideal applicant must hold a Diploma with
specialization in Administration or a related field (University degree will be
an added advantage)

·       At least three (3) years’ professional
experience in a comparable position

·       Practical knowledge of basic public
procurement procedures is an added advantage

·       Fluent reading, writing and speaking
abilities in English.

·       Specific experience in managing
programmes/projects with European Union OR FAO funding within an international
or regional organization, national government, or other public or private

·       Very good working knowledge of ICT
technologies (phone, fax, email, internet) and computer applications (MS

·       Very good written and oral knowledge of

·       Politeness and helpfulness in dealing with

·       Understanding of administration procedures

·       Evaluation of qualified candidates will
include a competency-based interview and any other assessments deemed

·       All candidates applying must have
qualifications that are recognised by the relevant national accreditation body
in their respective countries. This condition is applicable for locally and
internationally attained qualifications.

·       Relevant working experience in this regard
refers to post education work experience. Internship, training, apprenticeship
and clerkship will not be considered as relevant work experience.

·       The Contract period is for four year (4)
years, with a six (6) months’ probation, to be confirmed upon satisfactory
performance. The above is a non-established position within the LVFO‘s
organization structure


An Indicative basic
salary of USD 22,815 (G5 salary scale equivalent) per annum, plus other related
entitlements e.g. a Housing allowance of USD 4,800 (per annum), and a Transport
allowance of USD 1,800 (per annum)

Fringe Benefits

In addition, this post
offers attractive fringe benefits including an installation allowance paid
once, plus gratuity paid monthly, a personal medical Insurance, and personal
accident insurance cover.


Eligibility is
restricted to candidates from EAC/LVFO Partner States (The Republics of
Burundi, Kenya, Uganda and the United Republic of Tanzania).


How to Apply:

All Interested
candidates please apply online at the link below.



All Interested
candidates who meet the qualification and experience requirements for the
above-mentioned positions are advised to submit their application letter,
detailed curriculum vitae, photocopies of academic certificates, names and
contact details of three referees, and a copy of National Identity Card, or
Passport online through this system by clicking the button labelled 

Now” .

Should you encounter
technical difficulties in submitting your application, please send an email
with a precise description of the issue and/or a screenshot showing the problem
to the email: support@lvfo.org

Applications should
be submitted to the address below

Please note:

Applications which
do not: indicate nationality and age; the reference number; or have an application
letter attached; have certified copies of their academic degrees and other
professional Certificates; or fail to provide three referees will be

Only qualified
candidates will be contacted. All invitations for interviews will be done in

 LVFO Staff Rules and Regulations precludes
consideration of applicants above fifty-five (55) years of age

LVFO does not
require candidates to pay money for the recruitment process.

The Executive

Lake Victoria
Fisheries Organization (LVFO)                  

Busoga Square Plot
No. 7B/E Bell Avenue                      

P. O. Box 1625, Jinja – Uganda.



Deadline: Thursday 3rd September 2020 at 17:00hrs


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