The Ugandan Jobline

 

Job Title:    Programme
and Finance Officer

Organisation: DAI

Duty Station:  Kampala, Uganda

 

About US:

DAI is an international development company. For more than
45 years, we have worked on the frontlines of international development,
tackling fundamental social and economic development problems caused by
inefficient markets, ineffective governance, and instability. Currently, DAI is
delivering results that matter in some 80 countries. Our development solutions
turn ideas into impact by bringing together fresh combinations of expertise and
innovation across multiple disciplines. Our clients include international
development agencies, international lending institutions, private corporations
and philanthropies, and national governments.

 

Job Summary:  The Programme and Finance Officer will support
TDDAP Country activities in all operational and financial aspects of the
programme ensuring compliance with contractual requirements and local law.
Responsibilities will include administrative, financial and coordination
support to country project activities such as: monitoring financial
expenditure, budgetary controls, procurement for works and services contracts
as well as coordination of local events and activities, including consultants
assignments. S/he will support the Country Coordinator and the Finance Manager.

 

Key Duties and Responsibilities:  

Operational Management

·       
Support daily administrative operations of the
Country project, including human resources, procurement, accounts and record
and file management.

·       
Act as a focal point of administration,
procurement and human resources services, and work in close collaboration with
DAI home office.

·       
Ensure coordination of in-country activities
providing administration, logistic and finance support are provided on time and
in line with DAI protocols

·       
Provide logistical support to facilitate
successful visits and assignment from TDDAP visitors being TDDAP team,
partners, consultants or other stakeholders. This will include, invitation letters,
accommodation booking, support with in-country travel and airport transports
support to meetings coordination

·       
Provide vehicle logistics management

·       
Ensure that administrative records, and project
personnel documentation, are well-organised, maintained and updated.

·       
Ensure that TAMIS is fully implemented as the
project management systems and fully utilized to ensure clear audit trails are
maintained;

·       
Maintain filing and archiving systems of
administrative and financial documents and records.

Financial Support

·       
Support the daily financial operations of the
Country project, which may include: Budget monitoring, financial projections
and cash flow management ensuring bank reconciliations (if relevant) and wire
requests are submitted correctly to ensure timely transfer of funds.

·       
Ensure Time sheet recording

·       
Liaise with Country coordinator and Budget
holder to collect data and enable changes to forecast.

·       
Support TDDAP Finance Manager in all aspects of
TDDAP administrative and financial management, including budgeting, tracking,
reporting and accounting finances and procurement ; office facility (as
relevant) and, human resources and vendor contracts.

·       
Support Finance Manager to input budget and
forecast changes into TAMIS.

·       
Prepare analysis and commentaries  to support Finance Manager for decision
related to budget and forecast

·       
Understand the contracting model and principles
and ensure project budgets are monitored and effectively managed.

·       
Monitor and minimise project non-billable costs.

·       
Support the drafting of financial reports and
ensure compliance with key DFID and DAI requirements.

Support to DAI corporate

·       
Provide support to business development
activities including through intelligence gathering, e.g. in-country tax and
VAT rules or local labor law

·       
Develop productive working relationship with
beneficiary representatives to ensure effective delivery of specific outputs.

·       
Comply with DAI Ethics and Security policies,
including completing DAI ethics training annually.

Inception Phase Responsibilities: The programme will commence
with a four-month inception phase. The programme and finance Officer will take
responsibility for the following inception phase activities and deliverables:

·       
Be heavily involved in the office set up and
management, financial systems (including bank accounts as relevant) and team
mobilisation;

·       
Support on preparing the budget for Year 1 and
country budget;

·       
Support the development of Country Quality and
operations manuals (e.g. operations manual; procurement manual etc). 

·       
Additional relevant and appropriate tasks as per
the Programme ToR, DAI’s Technical Proposal or Country Coordinator requests.

 

Qualifications, Skills and Experience:

·       
The ideal candidate must hold a Degree in a
field relevant to international development and health

·       
At least three years’ work in international
development in respective technical area.

·       
At least 4 years’ experience in providing
logistical and financial support to development projects

·       
Knowledge of accounting systems an advantage

·       
Working experience in a development environment
alongside experience working with European and International Donors.

·       
Commercially astute with demonstrable aptitude
in client service and management

·       
Good understanding of programme management
systems, programme coordination and standards and best practice

·       
Good understanding of financial systems and
protocols and budget monitoring

 

How to Apply:

All candidates should apply online at the link below.

 

Click
Here

 

Deadline: 19^th
September 2020

 

 

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