Program Management Officer USAID Project Jobs – Mercy Corps

Organization: Mercy
Corps
Duty Station:
Kampala, Uganda
Reports to: PQP Manager – Apolou Activity
About US:
Mercy Corps has been
present in Uganda since 2006, focusing its interventions on economic and
agricultural development, maternal child health and nutrition, governance,
conflict management and humanitarian response. In 2017, Mercy Corps had an
impact on almost 1 million beneficiaries in Uganda through our work focusing on
building resilience and enabling economic growth, improving opportunities to
attain better health and nutrition, and improving governance and conflict
management. Common themes include community engagement, inclusive development,
gender, and working in partnership with local government, the private sector
and civil society actors.
About USAID Project:
Mercy Corps
Uganda is implementing a five year USAID funded Activity named ‘Apolou’ in the
Eastern Districts of the Karamoja sub-region of Uganda. The Activity is
implemented in five Districts of Karamoja: Karenga, Kotido, Kaabong, Moroto and
Amudat.
Job Summary:  The PM Officer will ensure dedicated support
to ensure Apolou remains compliant with Mercy Corps’ global complex programme
minimum standards. In addition to this the PM Officer will be the gatekeeper
for critical grant management functions including shared filing, onboarding
packages, support for programmatic meetings, among others. The PM Officer will
be responsible for ensuring that these essential programme management tools and
systems are rolled out and adopted across a broad team of staff and partners,
including the provision of regular capacity building. In close collaboration
with management and MEL teams, the PM Officer will ensure that quality
assurance measures are integrated across the programme. The PM Officer will
support coordinating external contractors, consultants and auditors, as
necessary.
Key Duties and Responsibilities:  
·       
Manages and regularly reviews Apolou filing in line with
Mercy Corps Uganda and Mercy Corps Global filing structure, including updating
Apolou’s record retention schedule, conducting spot checks on filing in each
office.
·       
Provides training and ongoing capacity building to staff
on programme management skills and tools – PM@MC training and ensuring Apolou
staff obtain PMD Pro certification.
·       
Gatekeeper for the Apolou stakeholder register – managing
and regularly updating with support of District leads.
·       
Develops and monitors Apolou’s risk register.
·       
Works with the implementation lead and technical lead to
manage workplanning tools (MS Project or other).
·       
Generates and updates the Apolou end of program transition
plan (Mercy Corps minimum standard).
·       
Updates the Apolou organogram regularly and shares with
the consortium.
·       
Maintains contact list for Apolou staff and partners;
updating listservs etc.
·       
Acts as secretary for all Apolou programmatic meetings
(monthly/quarterly) – helps to plan, organise and document.
·       
Develops and monitors the Apolou stakeholder communication
plan with the District Leads.
·       
Conducts initial reviews of Budget vs Actual reports and
documents review meeting notes.
·       
Develops an Apolou onboarding process and package for new
team members.
·       
Tracks ongoing procurements for Apolou and follows up
regularly.
·       
Develops and regularly updates a contracts and MoU
tracker.
·       
Ensures full adherence to Mercy Corps PM minimum standards
for complex programmes.
·       
Manages the procurement planning process for Apolou
(develop templates, ensure regularly updated by programme team).
·       
Develop Quality Assurance Plan for Apolou, including
quality benchmarks, SOPs for QA, verification tools, guidance documents for the
team. Implements and monitors the plan with support from other departments.
·       
As necessary, partner monitoring – monthly and quarterly
for nine partners
·       
Following up on action points from audits (internal or
other)
·       
Reviews materials for branding compliance



Qualifications, Skills and Experience:
·       
The
applicant for the Mercy Corps Program Management Officer
job should hold a Bachelor’s degree in development studies,
project management or equivalent
·       
Three to five years of experience working in Uganda on
grant/programme management systems
·       
Highly proficient in Microsoft, G Suite packages and
project management packages, including MS Project or equivalent
·       
Experience facilitating trainings and working with broad,
diverse teams
·       
Experience working with USAID as a donor preferred
·       
Experience working in Karamoja sub-region a plus
·       
Excellent self-management and interpersonal skills
·       
Excellent written and oral communications skills in the
English language
How to Apply:
All suitably
qualified candidates are encouraged to apply online at the link below
Deadline: 25th August 2020
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