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Procurement Manager USAID Project Jobs – Johns Hopkins Center for Communication Programs (CCP)

Job Title:   Procurement Manager
Organization:
Johns Hopkins Center for Communication Programs (CCP)
Duty Station:
Kampala, Uganda
Reports to: Director
of Finance and Administration
About US:
Johns Hopkins Center
for Communication Programs (CCP) is a leader in strategic communication and
research that facilitates access to information and the exchange of knowledge
to improve health.  CCP has more than 60
projects that employ staff in more than 40 countries around the world.  CCP has unparalleled experience as a global
Center for Social and Behavioral Change excellence.  Through its projects, CCP harnesses the power
of social and behavior change communication to encourage the adoption of
healthy behaviors in the projects implemented worldwide.
Project Background
The Social and
Behavioral Change Activity (SBCA) is a five-year program implemented through a
cooperative agreement between the United States Agency for International
Development (USAID/Uganda) and CCP. The vision of USAID’s Social and Behavioral
Change Activity is a Uganda where individuals and communities are not just
healthy but also resilient, supported by strong, adaptable systems and
institutions to lead productive lives.
The SBC Activity
supports the Government of Uganda (GOU) and US government (USG) implementing
partners to design and implement Social and Behavioral Change (SBC) communication
initiatives that contribute toward a reduction in Maternal and Child mortality,
Malaria prevalence, Total Fertility rate, New HIV infections, TB prevalence,
and improved Nutrition outcomes, resilience and improved SBC systems and
expertise.  
Job Summary:  The Procurement Manager will lead and guide
staff through the complex procurement environment for a USAID-funded
cooperative agreement. The ideal candidate will be quick-thinking and possess a
working knowledge of procurement guidelines to facilitate on-demand procurement
decisions while maintaining the procurement process’s integrity and
ethics.  He/she will directly report to
the Director of Finance and Administration.
Key Duties and Responsibilities: 
·       Follow the University procurement process
maintaining compliance with donor procurement standards at all times.
·       Participate in annual procurement planning
with the program team; update at least quarterly and as needed.
·       Manage the procurement e-mail account, which
includes organizing the inbox and creating folders for each procurement and
maintaining anonymity.
·       Guide staff on the appropriate procurement
process based on expected monetary and authorization thresholds.
·       Advise staff on the timing and timeliness of
the procurement process to ensure goods/services are procured as quickly as
possible.
·       Review RFP/SOWs and evaluation scoresheets to
facilitate the bidding and evaluation process.
·       Lead the evaluation of procurements as
applicable.
·       Guide staff on writing selection memos
focusing on justifications for vendor selection and cost/price analysis.
·       Draft contracts, LPOs, modifications,
work/task orders, and other contractual documents.
·       Engage in vendor negotiation discussions at
the appropriate time.
·       Track procurements through the process using
a tracking sheet.
·       Working with the Finance, Administrative and
Program teams, ensure contract completion as part of the procurement tracking
process.
·       Maintain procurement files in an organized
manner.
·       Ensure priority of compliance with University
and donor procurement standards and requirements while doing what can be done
to move the procurement process along as quickly as possible.
·       Ensure ethical implementation and the
integrity of the procurement process for all parties involved.
·       May be required to assist with writing
RFP/SOWs, selecting criteria, justifications, and performing cost/price
analyses.
·       Using various math skills and concepts,
analyze information to facilitate quick decisions to choose suppliers, manage
costs, and select quality goods and services.
·       Ensure that information related to individual
procurements is consistent, accurate, synchronized, and adequately documented.
·       Work closely with the field teams and
Baltimore counterparts to ensure contract terms are favorable to the
University.
·       Be proactive in recognizing and initiating
contract modifications to ensure the continued integrity of the contract terms
and deliverables.
·       Follow appropriate protocol for reporting
suspected internal controls violations.
·       May be required to supervise a Grants
Officer.
Staff supervision responsibilities (if applicable)
·       Manage the work of direct reports and provide
supervisory responsibilities.
·       Promote staff development through training,
counseling, and performance evaluation of the staff of the CCP UG under your
supervision.
·       Ensure that direct reports are implementing
duties as assigned.
·       Conduct timely annual performance reviews for
direct reports.
·       Manage performance of direct reports timely
and in a way that facilitates growth and improvement in accordance with CCP
Baltimore HR guidance.



Qualifications, Skills and Experience:
·       At least ten years’ experience working in the
procurement department.  Preferable that
at least 5 of those years involve procurement management for a USAID funded
cooperative or contract.
·       Bachelor’s degree in purchasing management,
procurement, supply chain, business administration, accounting, finance, or a
related field or a professional procurement certification required.
·       Master’s degree in a related field is an
added advantage.
·       Ugandan national
·       Integrity in action and practice are
essential for this position.
·       Working knowledge of the 2 CFR 200/700 or FAR
31.2.
·       Working knowledge of the industry and market
conditions
·       Strong understanding of procurement and
negotiation techniques
·       Ability to write explicit, logical,
matter-of-fact content
·       Excellent verbal and written communication
skills
·       Strong negotiation and conflict resolution
skills
·       Able to travel within Uganda as required.
·       Strong organizational skills and the ability
to work in a team-oriented environment.
·       Have at least an intermediate skill level
using Microsoft Excel and Word.
·       Ability to apply mathematical concepts that
include but are not limited to algebra, probability, statistics, and numerical
analysis.
·       Strong attention to detail
·       Ability to work independently in a high
profile, fast-paced, and multi-tasked environment
·       Oral and written fluency in English
How to Apply:
All candidates are
encouraged to submit e-mail applications to jobs@jhccpug.org with copies of
current CV, cover letter and three professional referees. Please indicate which
position you are applying for in the subject line of the email.
Deadline: 12th August
2020
 
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