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Job Title:  Procurement and Logistics Officer

Organisation: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)

Duty Station:  Mbarara, Uganda

Reports to: Associate Director of operations

 

About US:

Since 2000,
the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)has been supporting
prevention of mother-to-child transmission of HIV (PMTCT) and HIV/AIDS care and
treatment services in Uganda. EGPAF-Uganda is a leading provider of technical
assistance to Uganda’s Ministry of Health, and provides clinical service
delivery support at the facility, district, regional, and national levels. We
work closely with Uganda’s Ministry of Health and other partners to increase
access to comprehensive, high-quality HIV prevention, care and treatment, and
TB services for women, children, and families living with and affected by HIV
and AIDS.  EGPAF-Uganda currently supports
services at 808 health facilities in 18 districts in the Southwest Region.

 

Job Summary:  EGPAF-Uganda is seeking to recruit a
Procurement and logistics officer who will be responsible for ensuring that
goods and services are competitively procured and in compliance with the
donor(s), EGPAF and statutory regulations. The officer will at all times seek
maximum value for money for EGPAF and ensure that goods and services are
procured in time and deliveries made according to agreed terms and conditions.
He/she will be responsible for maintenance of accurate, up to date and complete
records in required formats for all procurement transactions. In addition, the
officer will be responsible for ensuring that all invoices are properly
supported and reviewed before submitting to finance for payment consideration.
Further, this position will ensure that accurate procurement reports are
prepared to support management decision making processes.

 

Key Duties and Responsibilities:  

·       
Carry out procurement processes in time and in line with
EGPAF’s laid down policies, donor (s) regulations and applicable statutory
provisions.

·       
Prepare formal invitations for bids and requests for
quotations, including required special terms and conditions, performance, and
technical criteria.

·       
Organize, moderate, and document procurement committee
deliberations.

·       
Track orders and confirm system lead times, delivery
dates, and costs.

·       
Ensure that the procurement processes are executed through
EGPAF’s approved online system.

·       
Prepare weekly management procurement and logistics
reports and any other ad hoc reports as may be required from time to time by
the management.

·       
Ensure that all the vendors that EGPAF does business with
are properly registered and are subjected to proper due diligence processes
including Bridger/watchlist checks.

·       
Identify opportunities and implement actions aimed at
achieving efficiencies in procurement and logistics processes.

·       
Advise/update the senior leadership and the procurement
review committee on emerging procurement and logistics issues.

·       
Ensure that invoices are properly supported before payment
consideration

·       
Facilitate good mutual business relationships with
suppliers/vendors.

·       
Maintain up to date procurement documents filing system.

·       
Support the preparation of annual and ad hoc procurement
plans processes.

·       
Perform any other relevant tasks that may be assigned from
time to time by the supervisor

 

Qualifications, Skills and Experience:

·       
The applicant must hold a Bachelor’s degree in Procurement
and logistics management

·       
At least four years of hands-on progressive experience in
procurement and logistics preferable with an international NGO

·       
Ability to work with limited supervision.

·       
Relevant professional membership will be an added
advantage

·       
Excellent written and verbal communication skills

·       
Hands on experience with ERP systems or any relevant
procurement business solutions systems.

·       
IT savvy with Proficiency in Ms Office applications
especially word and excel.

·       
Familiarity with USAID Rules and Regulations and Uganda
procurement laws.

·       
Strong attention to detail, sound technical and analytical
skills.

·       
Ability to take sound meeting minutes

·       
High standards of integrity.

·       
Good time management skills and the ability to prioritize.

·       
Ability to take self-initiatives and solve problems.

·       
Ability to handle multiple and conflicting priorities, and
work under strict deadlines.

 

How to Apply:

All
candidates should apply online at the link below.

 

Click
Here

 

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