Operations Manager NGO Job Vacancies – SNV Netherlands

Organization: SNV
Duty Station:
Kampala, Uganda
About US:
SNV is a
not-for-profit international development organization, working in Agriculture,
Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in
1965, we have built a long-term, local presence in more than 30 countries in
Asia, Africa and Latin America. Our global team of local and international
advisors works with local partners to equip communities, businesses and
organizations with the tools, knowledge and connections they need to increase
their incomes and gain access to basic services — empowering them to break the
cycle of poverty and guide their own development.
Job Summary:  The Operations Manager works closely with the
Country Director to ensure timely and compliant implementation of Procurement
and Contracts, IT, Admin Logistics and Operations. Until the organisation grows
the manager will be directly responsible for implementation of some of the
activities while also managing staff, processes and procedures for others. As
member of the CMT, responsible for timely reporting on Department activities.
Key Duties and Responsibilities:  
Procurement and
Contracts
·       
Review
Procurement policies against best practice and revise and adjust as necessary;
·       
Review
all SNV donor contracts and ensure procurement activities in each project are
in line and compliant with donor requirements;
·       
Support
Business Development and reduce risks for SNV by reviewing Terms and Conditions
for upcoming contracts and advising management on areas of risk, implications
and compliance issues.
·       
Work
with the Procurement and Contracts Officer to:
·       
Manage
all SNV sub-contracts and grants to ensure compliance, performance, accurate
and timely reporting ;
·       
Conduct
all procurement of goods and services in line with SNV and donor policies and
procedures;
·       
Ensure
timely completion of procurement in support of programme implementation in line
with SNV and donor policy;
·       
Draft
and issue all consultancy contracts; purchase orders, MoUs, sub agreements and
sub contracts; maintain accurate and complete procurement files
Administration
·       
Manage
Admin team to ensure:
·       
Stock
management of office stationery, supplies, office equipment and furniture;
·       
Regular
office and equipment maintenance and repair to ensure safe working environment
·       
Coordination
of Logistics and Travel and IT requirements
·       
Maintenance
of clean and professional office environment
·       
IT
services provision that meets staff needs and requirements
·       
Maintenance
and renewal of annual service
·       
contracts;
rental agreements; insurances
·       
Review
office performance and identify bottlenecks in systems and operations, report
to management and advise on resolution;
·       
Review
and update health and safety policies and ensure they are observed;
·       
Develop,
implement and manage new administrative systems, such as record management,
filing systems, intranet communication
Logistics
·       
Put
systems in place to ensure the coordination of all staff field travel and
effective and efficient vehicle use ;
·       
Manage
logistics team to :
·       
Ensure
records are kept for all the cars and that vehicle log books are maintained;
·       
Ensure
that logistics staff track renewal of insurance and licenses for SNV-owned
vehicles and instigate the procedure for getting documents renewed in a timely
manner;
·       
Ensure
that logistics staff monitor and track annual and regular car maintenance.
Ensuring that all SNV-owned vehicles are submitted for annual service on time
with senior management being informed of any required repairs and maintenance.



Qualifications, Skills and Experience:
·       
The SNV
Netherlands Operations Manager must hold a Master’s degree in procurement and
supply chain, Economics, Business Administration or  related field
·       
Bachelor’s
degree in logistics and supply chain, Business Administration, and Economics,
·       
A
minimum of eight years at senior level in Operations and Logistics
Responsibilities for an international organisations or private institutions;
·       
Conceptual
working and thinking level with several years of experience in Operations and
administration;
·       
Demonstrated
knowledge and understanding of donor regulations and compliance issues related
to procurement and management of donor funds;
·       
Proven
experience in risk management;
·       
Attention
to details, preciseness in the execution of tasks, solution-oriented working
approach and negotiation;
·       
Excellent
communication and organisation skills, including the ability to articulate
Operations and logistical data to non-Operations audience;
·       
Ability
to establish and maintain working relations in a multi-cultural environment;
·       
Proficiency
/Knowledge of Microsoft Office and skill in the use of Excel, including complex/compound
spreadsheets and other accounting package is essential;
·       
Must be
a member of a professional body like CIMA or CIPS
·       
Excellent
command of English language both written and spoken.
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online by following
the procedure;
Deadline: 18th August 2020
For more of the
latest jobs, please visit http://www.theugandanjobline.com  or
find us on our facebook page https://www.facebook.com/UgandanJobline




Leave a Reply

Your email address will not be published. Required fields are marked *