The Ugandan Jobline

 

Job Title:    Office Manager

Organization: Green
Powered Technology, LLC

Duty Station:
Uganda

 

About US:

Green Powered
Technology, LLC is an energy and engineering consulting firm based in
Arlington, Virginia. We were established in 2010 with a vision of employing
innovative solutions to sustainably manage the Earth’s resources and to meet
society’s needs. GPTech offers technical, financing, and private sector
engagement expertise, furthering U.S. private sector expansion into emerging
markets. We provide comprehensive client services from project inception to
completion, by delivering solutions that improve operations and compliance,
build institutional capacity, reduce risk, save money, enhance security and
help our clients make more informed decisions about their energy and
infrastructure investments.

 

We work across three
practices areas, energy, infrastructure and development, to support clients,
such as, Customs and Border Protection, U.S. Trade and Development Agency
(USTDA), Millennium Challenge Corporation, and the U.S. Agency for
International Development.

 

Job Summary:  Green Powered Technology is seeking an Office
Manager to provide support on the USAID Architectural and Engineering (A/E)
services project for the Northern Uganda Development of Enhanced Local
Governance, Infrastructure, and Livelihoods (NUDEIL) activity. The objectives
of NUDEIL are to support district local governments in Northern Uganda to plan,
design, and construct small infrastructure projects that will improve the
delivery of services in the education, transport, and water supply sectors. The
office manager will be responsible for the management/administration of the
Green Powered Technology’s project field office. An ideal candidate will be
organized, results driven, detail oriented, and able to execute tasks
independently with a high level of accuracy. This position will be located in
Gulu, Uganda.

 

Key Duties and Responsibilities:  

·       
Responsible
for overall coordination of operational tasks of the project with day-to-day
management/administration of project field staff in accordance with the
objectives of the country strategy and donor requirements. 

·       
Work
closely with the Chief of Party (COP) and the Green Powered Technology home
office staff to manage the project’s financial, operational, and contract
systems and processes.

·       
Oversee
project contract terms, pricing, performance, and schedule in coordination with
the COP and Green Powered Technology home office staff by providing timely and
high-quality process and donor reports.

·       
Ensure
compliance among USAID requirements (i.e., FAR, ADS, FAM), Green Powered
Technology organizational policies, and Ugandan labor laws, while enabling
transparency, accountability, and accuracy.

·       
Analyze
and present financial reports in an accurate and timely manner, clearly
communicate monthly and annual financial statements, and oversee all financial
and project/program accounting.

·       
Enhance
and/or develop, implement, and enforce policies and procedures of the company
by employing systems that will improve operation and effectiveness of the
project.

·       
Advise
on and lead exploration of software for facility, logistics, contracts, real
estate, and human resources management.

·       
Serve as
primary point of contact for procurement of supplies, services (including staff
hires and consultancy needs), and equipment.

·       
Prepare
contracts, subcontracts, agreements, and purchase orders, and provide subject
matter expertise for all phases of contracts management.

·       
Design
and implement field office policies by establishing standards and procedures,
measuring results against standards, and making necessary adjustments.

·       
Develop
and maintain all administrative systems and procedures necessary for the
implementation of the project and support of the project’s staff located in the
Green Powered Technology office in Gulu.

·       
Maintain
organized and well documented personnel and financial data, including preparing
documentation required to hire consultants, preparing labor agreements and
consultant contracts, and securing approval of the COP and other required
approvals.

·       
Coordinate
translation of project documents as needed.

·       
Oversee
the payment approval process to consultants, subcontractors, and vendors.

·       
Assist
with recruitment needs, such as preparing position descriptions, coordinating
interviews, conducting reference checks, and reviewing resumes.

·       
Other
duties as assigned.

 

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree in an accounting, business,
engineering, legal, or related technical field, with 6 years of progressively
responsible donor-funded project experience

·       
Experienced
with having final responsibility for the quality and content of all financial
data and reporting and audit coordination for a significant program area

·       
Prior
experience working with USAID-funded programs, preferably in Uganda and/or
Northern Uganda

·       
Knowledge
of Ugandan laws and policies on finance, procurement, and human resources

·       
Technology
savvy with experience selecting and overseeing software installations and
managing relationships with software vendors; knowledge of accounting and
reporting software

·       
A
successful track record in setting priorities, using keen analytical,
organizational, and problem-solving skills that support and enable sound
decision making

·       
Excellent
communication and relationship-building skills with an ability to prioritize,
negotiate, and work with a variety of internal and external stakeholders

·       
Fluent
in English and Swahili, both written and verbal

·       
Previous
experience overseeing a human resource function (preferred)

·       
Ugandan
nationals encouraged to apply

 

 

How to Apply:

All suitably
qualified candidates are encouraged to apply online at the link below

 

Click
Here

 

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