Grants Accountant United States NGO Jobs – Habitat for Humanity Uganda (HFHU)

 

Job Title:   Grants
Accountant

Organization: Habitat
for Humanity Uganda (HFHU)

Duty Station: Kampala,
Uganda

Reports to: Finance
and Administration Manager

 

About US:

Habitat for Humanity
Uganda (HFHU) is affiliated to Habitat for Humanity International (HFHI)
headquartered in Atlanta – Georgia (U.S.A); and is an ecumenical Christian
ministry that is dedicated to eliminating poverty housing. HFHU functionally
reports to HFHI’s Europe Middle East and Africa (EMEA) Area Office in Pretoria
– South Africa. We empower people in the world’s poorest communities to
overcome the chronic lack of decent, affordable housing In 2017 Habitat for
Humanity Uganda projects to serve over 16,000 vulnerable children and orphans.

 

Job Summary:   The Grants Accountant will support the
implementation, monitoring and evaluation, budgeting and tracking of financial
and narrative donor reporting, coordination and ensuring compliance with
Habitat for Humanity Uganda and Donor rules and regulations/requirements. The
Grants Accountant will also manage the day to day grant compliance and
financial reporting for donor-funded activities in Habitat for Humanity Uganda.

 

Key Duties and Responsibilities:  

·       
Coordinating
stakeholders involved in grant management to ensure that:

·       
They are
all aware of the terms and conditions of the grant regarding expected
programmatic deliverables and all information created during proposal
development and donor negotiations

·       
That
ongoing information related to the grant is communicated to relevant
stakeholders.

·       
Appropriate
tools are available and used to manage the programmatic implementation and
compliance such as: Developing and monitoring annual project implementation
work plans/Gantt charts (everything from procurement/award to evaluation),
Reporting calendar and required report templates, MOU templates and partner
agreements are reviewed by appropriate team members, Conducting Due Diligence
on prospective partners to work with HFH Uganda.

Reviewing grant
budgets and work plans ensuring that:

·       
The
grant budgets for grant proposals are aligned to the proposed work plans.

·       
The
budget and budget narrative follow the donor’s budgeting guidelines.

·       
Timely
feedback and responses are given to questions raised by the Donor, Finance and
Administration Manager or EMEA Grants.

·       
Correct
budget coding has been used to facilitate posting and tracking in the Financial
Management System for monitoring and analysis.

Monitoring and
coordinating grant financial management, compliance and reporting including:

·       
Liaising
with partners on grant implementation, reporting, information sharing and
further work planning.

·       
Ensuring
compliance with the donor financial contractual obligations by:

·       
Assisting
HFH Uganda in creating and reviewing of financial compliance checklist,
compliance briefings and briefings on the importance of maintaining support
documentation etc.

·       
Conducting
an initial assessment of financial systems to ensure HFH Uganda has set-up
correct codes to enable financial reporting in Sun-Systems such as Project
codes, fund codes and Donor Activity codes.

·       
Conducting
periodic reviews of the financial transactions supporting documentation to
ensure compliance with the donor rules and regulations.

·       
Capturing
transactions in Sun-Systems and ensuring that grant financial reports are
reconciled to the ledger.

·       
Preparing
or reviewing and analyzing the budget variance analysis; grant actual
expenditure & vs. grant budget, budget variance justification, and advise
the Finance and Administration Manager.

·       
Assisting
the Finance and Administration Manager with the preparation of budget
realignment requests where applicable.

·       
Working
with the Finance and Administration Manager to respond to the grant audit
findings and highlighted risks and project evaluation concerns.

·       
Working
with the Finance and Administration Manager to develop and strengthen the
internal controls environment in as far management of the grant is concerned.

·       
Reviewing
and providing feedback to the Finance and Administration Manager on the
programmatic and financial donor reports prior to submission, ensuring these
are timely, accurate and reliable and in compliance with the contractual
obligations.

·       
Periodic
field visits to check on grant activities progress, consistency and level of
compliance.

·       
Proactively
identifying problem areas or potential problems, making recommendations to
address issues before they impact the grant, developing action plans and
following up with the Finance and Administration Manager to ensure that
identified issues have been addressed.                                                                                                                  

Capacity Building
and Training

·       
Supporting
the Finance and Administration Manager with reviewing the grant agreements
against HFH Uganda systems and policies. Identifying the gaps and assisting in
the development of systems and procedures that would enable full compliance
with the contractual obligations.

·       
Providing
input into grant management related policies and work with other parties to
develop and institutionalize detailed implementation procedures based on the
grant management policies and the applicable specific donor rules and
regulations.

·       
Identifying
and sharing best practices in grant management at the local, national and
international levels.

·       
Arranging,
and/or conducting training and capacity building to address grant management
competency gaps at the National Office and Field Offices.

·       
Grant
cash flow management: Ensuring the grant cash flow is managed in line with the
donor requirements and HFH Uganda procedures

·       
Any
other reasonable duties assigned by the Finance and Administration Manager as
relates to the interests and operations of Habitat for Humanity Uganda.

 




Qualifications, Skills and Experience:

 The Grants Accountant should hold relevant
qualifications, skills and experience

 

How to Apply:

All candidates should send a cover letter, resume and copies of relevant academic credentials to
hr@hfhuganda.org clearly indicating the position applied for in the subject
line.

 

Deadline:  21st
August 2020

 

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latest jobs, please visit http://www.theugandanjobline.com or
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