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Job Title:    Warehouse
& Assets Officer

Organisation: Save
the Children International

Duty Station:  Kampala, Uganda

Reports to: Senior Warehouse & Assets
Officer

 

About US:

Save the Children
International is an international relief organization that was established in
the United Kingdom in 1919 to improve the lives of children through better
education, health care, and economic opportunities, as well as providing
emergency aid in natural disasters, war, and other conflicts.

 

Job Summary:  The Warehouse & Assets Officer is
accountable and responsible for inventory management including; planning,
monitoring usage levels, managing warehouse facilities, and reviewing the
quality and efficiency of warehouse activities in line with SCI policies and
procedures. Performance of tasks shall be executed in a manner that promotes
value for money in accordance to SCI standards.

 

In the
event of a major humanitarian emergency, the role holder will be expected to
work outside the normal role profile and be able to vary working hours
accordingly.

 

Key Duties and Responsibilities:  

Inventory
management

·       
Conduct proper stock physical verification to ensure
quality and quantity of item ordered are received (On and Off site)

·       
Packaging deliveries with accurate use of carton labels

·       
Timely notification of requesters/programme for all stock
deliveries made for better planning

·       
Access control of the warehouse (Entries and exits)

·       
Maintaining up-to-date date record for inventory
management (Bin cards, Stock cards)

·       
Controls inventory levels by conducting periodic physical
stock counts; reconciling with data storage system for Admin stock.

·       
Timely upload of data and implementation of the Total
Inventory Management system (TiM)

·       
Raise purchase request for procurement of office supplies
at country office base on consumption levels

·       
Keep all   inventory
records up to date as per donor & SCI requirement to ensure value for money

·       
Maintain optimum stock levels in the warehouse

·       
Provide support for TIM transactions

Warehouse
management

·       
Safeguards warehouse operations and contents by
establishing and monitoring security procedures and protocols.

·       
Keep the warehouse organised and clean at all times

·       
Oversee the distribution, dispatch and transportation of
items to staff at the country office and regions

·       
Warehouse layout and storage space usage as per commodity
category

Invoice
processing

·       
Handle payment processing of invoices while checking
documents for completeness of codes and tracking of all invoices before
submission to finance.

·       
Order tracking and supplier liaisons to ensure timely
delivery of items

Asset
controls

·       
Support in the management of all SCI assets and asset
disposal process

·       
Support periodic physical verification of all SCI assets
both fixed and GPE.

·       
Ensure timely tagging of all organization assets across
projects in line with financial/ operations guidelines (upon delivery/ before
release)

Documentation
and reporting

·       
Maintain a filing system for all warehouse and asset
documentation in a systematic manner

·       
Prepare and submit weekly and monthly updated warehouse
status report

·       
Track all payment in the invoice tracker and e-filling of
all payment before submission to finance

·       
Perform any other tasks as delegated by the line manager

 

Qualifications, Skills and Experience:

·       
The ideal candidate for the Save the Children Warehouse
& Assets Officer job placement must hold a Bachelor’s degree in
Procurement, Supply chain management, Administration. Experience in Logistics/
warehouse management will be an added advantage

·       
At least two year’s relevant working experience,
preferably with International NGOs, and good understanding of major donor’s
warehouse management practices, distribution and stock control procedures.

·       
Self motivated with demonstrated ability to generate
inventory/warehouse reports and meet set deadlines and with good integrity.

·       
Team player with good interpersonal/ communication,
documentation and facilitation skills and the ability to work under minimum
supervision in a team.

·       
Computer literary and fluency in English are a MUST.

·       
Ability to maintain personal professional development and
competencies on warehouse/supply chain issues.

·       
Strong analytical skills and planning abilities.

·       
Willingness to travel and work in hard-to-reach areas,
occasionally under strenuous conditions.

·       
Organisational ability and excellent documentation skills
are a must.

 

Desirable

·       
Availability and willingness to work extra hours during
times of humanitarian responses.

·       
Highly developed cultural awareness and ability to work
well in an international environment with people from diverse backgrounds and
cultures

·       
Ability to intervene with crisis management or
troubleshooting as necessary.

·       
Highly developed interpersonal and communication skills
including influencing, negotiation and coaching

·       
Excellent time management and planning capacity

·       
Commitment to Save the Children values

 

Behaviours (Values in Practice)

Accountability:

·       
holds self-accountable for making decisions, managing
resources efficiently, achieving and role modelling Save the Children values

·       
holds the team and partners accountable to deliver on
their responsibilities – giving them the freedom to deliver in the best way
they see fit, providing the necessary development to improve performance and
applying appropriate consequences when results are not achieved.

Ambition:

·       
sets ambitious and challenging goals for themselves and
their team, takes responsibility for their own personal development and
encourages their team to do the same

·       
widely shares their personal vision for Save the Children,
engages and motivates others

·       
future orientated, thinks strategically and on a global
scale.

Collaboration:

·       
builds and maintains effective relationships, with their
team, colleagues, Members and external partners and supporters

·       
values diversity, sees it as a source of competitive
strength

·       
approachable, good listener, easy to talk to.

Creativity:

·       
develops and encourages new and innovative solutions

·       
Willing to take disciplined risks.

Integrity:

·       
honest, encourages openness and transparency; demonstrates
highest levels of integrity

 

How to Apply:

All suitably
qualified candidates are encouraged to apply online at the link below.

 

Click
Here

 

Deadline:  31^st August 2020

 

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