Job Title: Office Administrator
Organization: Metajua
Duty Station:
Kampala, Uganda
Reports to: Managing Director
About US:
Through
Metajua over 250,000 small holder farmers across 6 countries and agriculture
value chains have been progressively and durably connected to export market
since we started business in 2012. The company came out of the frustration of
running agro-product sourcing projects with paper and excel tools to collect
and generate information. Now we’re a leading farmer relation and supply chain
management platform in Eastern and Southern Africa, and our clients are buying
collectively over 100 MT of product from small farmers a day. We democratize
technology for cooperatives, SMEs and larger businesses, creating innovative
products that makes our customers to better interact with farmers, facilitate
farmers’ financial inclusion and stakeholders’ value from increased supply
chain efficiency.
Job Summary: The Office Administrator will be responsible
for general office administration and
coordination, and Human Resource Administration.
Key Duties and Responsibilities:
·
Responsible for managing the office desk: receiving
visitors and or calls, providing required information and or redirecting to
correct office.
·
Respond to official emails.
·
Dispatch, receive and file hard copy correspondences.
·
Ensure the office environment is clean, orderly and safe.
·
Ensure proper maintenance of office equipment and premises
including overseeing repairs.
·
Manage petty cash including requisitioning, safe custody,
disbursement and provides periodic accountability to the Accountant.
·
Provides administrative support in the sourcing,
coordinating, payment and follow up of on external service providers (IT,
Security, Legal and insurance).
·
Provides administrative support in the Client acquisition
and maintenance processes.
·
Ensure office stationery and supplies are available and
manage the office store.
·
Coordinate the update of the company website.
·
Coordinate staff meetings and act as secretary.
·
Act as PA to the MD and managers.
·
Act as company bank agent.
·
Develop and ensure implementation of administrative and HR
policies.
·
Manage the HR administration processes including
recruitment, induction and on boarding, maintenance of staff records, leave
management, running staff payroll, staff welfare, performance management,
disciplinary and grievance management and exit management.
Qualifications, Skills and Experience:
·
The applicant must hold a relevant Bachelor’s degree from a
recognized University;
·
At least two years of experience in a PA, Office Admin
officer or other equivalent front desk experience.
·
Experience as HR administration role handling HR
generalist duties including payroll is a plus.
How to Apply:
All
suitably qualified and interested Ugandan candidates are encouraged to apply by
uploading an application/cover letter in Pdf/Microsoft Word format not
exceeding 2MBs stating the exact position they are applying for, current and
expected salary, daytime contacts, detailed Curriculum Vitae with three
professional referees
Deadline: Monday 24th August 2020 by
5.00 pm
NB: Only shortlisted candidates will be contacted.
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