The Ugandan Jobline

 Job Title:    Receptionist
Volunteer (Fresher Diploma Job Opportunities)

Organization: International
Rescue Committee (IRC)

Duty Station:
Kampala, Uganda

Reports to: Finance
and Admin Officer

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home. The IRC has been working in Uganda since 1998
supporting  nationals and refugees and various institutions in the
country notably the government, community based organizations, the civil
society and the private sector.The current program portfolio in Uganda includes
health, peace building, gender-based violence, economic recovery and agribusiness,
and children & youth. IRC has a country office in Kampala, field
offices in Lamwo, West Nile, Kiryandongo, Kyaka and Moroto.

Job Summary:  The Receptionist Volunteer is responsible for
providing support for day-to-day administrative requirements, functions and
general office management of the IRC Urban office.

Key Duties and Responsibilities:  

Front Office
Management

·       
Ensure
that reception services are provided in such a fashion that visitors are
provided with a warm welcome and that their needs are swiftly attended to

·       
Ensure
that all incoming communications (telephone calls, letters, email etc.) are
responded to professionally and reliably passed on to the appropriate person(s)

·       
Ensure
that the mails are collected from the post office on a regular interval and
ensure timely distribution of mail/messages

·       
Ensure
all newspapers are received and tracked for effective accountability.

·       
Ensuring
that the office environment is clean, well-organized and attractive and that
break tea is provided to a high standard of quality and hygiene

·       
Ensure
that Office equipment is switched off accordingly and the premises securely
closed.

Utility Management
(Electricity, Water, Garbage, Phone, Security, Internet etc.)

·       
Maintain
Petty cash register and ensure petty cash reconciliation.

·       
Ensure
that all office utility bills, subscriptions and office rent are paid on time
in liaison with the Finance and Admin Officer

·       
Ensure
that all subscriptions (email, internet) and other service contracts
(photocopier and other machinery servicing contracts) are renewed in a timely
manner in liaison with the Senior IT officer

·       
Under
the supervision of the Finance and Admin Officer, compile and submit MTN-CUG
telephone numbers by the 20th of every monthly

·       
Prepare
monthly utility reports and submit timely to the Finance & Admin Officer or
designate.

Events Management
(Conference/Meetings) and Travels (in-Country) Management

·       
Coordinate
weekly, monthly staff meetings and ensure efficient distribution of minutes,
workshops, seminars and conferences for the Urban office

·       
Coordinate
and arrange staff parties.

·       
Secretarial
task- Ensure OADM forms/Templates are replenished and updated.

·       
Read and
become knowledgeable of the IRC Admin and HR Policies and Procedures.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the International Rescue Committee (IRC) Receptionist
Volunteer job must hold a Diploma/Higher education in Secretarial Studies,
Business administration or any other related course.

·       
A
minimum of two years of experience in similar position.

·       
Proven
skills in administration and Secretarial services.

·       
Strong
organizational, interpersonal skills

·       
Good
administrative skills

·       
Strong
written and oral English communications skills

·       
Excellent
computer skills including MS Word, Excel, PowerPoint and Outlook

·       
Must be
able to work independently while being a strong team player.

·       
Strong
skills in collaboration with multi-cultural and diverse teams

·       
A team
builder with excellent people skills; must be culturally sensitive.

Please note: This
position is open only to Ugandan nationals.

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online

Click
Here

IRC is an Equal Opportunity
Employer. IRC considers all applicants on the basis of merit without regard to
race, sex, color, national origin, religion, sexual orientation, age, marital
status, veteran status, and disability.

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service,
and Accountability.  In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Deadline: 24^th August 2020

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