Fresher Admin Jobs – WPE Program Assistant – International Rescue Committee

Organization: International
Rescue Committee
Duty Station:
Uganda
Reports to: WPE Manager
About US:
The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary:  The WPE Program Assistant will act as the
point of contact for all staffs under the WPE department, providing
administrative support and managing their queries. Main duties include managing
office stock, preparing regular purchase and payment request and reports,
preparing periodic procurement plans and organizing program records. Candidate
should have previous experience as an Office Administrator or similar
administrative role. Our ideal candidate also has working knowledge of office
equipment and office management tools. She/ he will also be working in close
collaboration with the M&E team to streamline the tracking of WPE
interventions like case management tools, SASA!,EMAP, EA$E and GIRL SHINE.
He/She will also undertake other assignments requested including preparing
meeting minutes and updating program changes made.
Key Duties and Responsibilities:  
·       
Draft
and follow up on office purchases and payment requests for WPE sector.
·       
Manage
program/office supplies through receiving and making release orders
·       
Support
the Managers within WPE sector to review PR tracking sheets shared by supply
chain on weekly basis.
·       
Participate
in the development of quarterly procurement plan for WPE sector.
·       
Act as a
liaison between program, supply chain, finance and HR office on program
requirements
·       
Organize
a filing system for important and confidential WPE documents
·       
Maintain
a program calendar and schedule appointments
·       
Book
and/or schedule meeting/training venues for WPE activities as required
·       
Liaise
with Managers within WPE sector to schedule in-house and external events
·       
Work
with the Managers with WPE sector to ensure staff submit their timesheets to HR
in time
·       
Support
the Managers within WPE sector to manage program staff leave database in
accordance with IRC regulations.
·       
Ensure
staff relevant information is shared with HR/Admin on a regular basis.
·       
Communicate
any staff welfare concerns to the HR/Admin officer on a regular basis.
·       
Proactively
share documentation gaps with M&E team and the program team for action and
collective intervention
·       
Participate
and represent WPE in coordination meetings as requested
·       
Perform
any other duties as maybe required by the program



Qualifications, Skills and Experience:
·       
The
ideal candidate for the International Rescue Committee (IRC) WPE Program
Assistant job placement must hold a Bachelor’s degree in Administration or
social sciences.
·       
Two years
of relevant professional experience in Program administration
·       
Prior
experience as an administrator
·       
Previous
experience working with an international NGO in a cross-cultural setting,
preferably with programs sector.
·       
Remains
productive when under pressure.
·       
Works
collaboratively with team members to achieve results.
·       
Relates
and works well with people of different cultures, gender and backgrounds.
·       
Flexibility
and prepared to work additional hours
·       
Flexibility
to continuously re-prioritize
·       
Ability
to multi-task
·       
Ability
to create a welcoming and comfortable environment for all staff members;
·       
Ability
to work both independently and as part of a team;
·       
Able to
respond rapidly to changing environments, yet remain productive and focused;
·       
Strong
and fast computer skills (primarily Word, Excel, and outlook);
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online at the link
below.
The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct.  These are Integrity, Service, and
Accountability.  In accordance with these values, the IRC operates and
enforces policies on Beneficiary Protection from Exploitation and Abuse, Child
Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Deadline: 8th September 2020
For more of the
latest jobs, please visit http://www.theugandanjobline.com 
or find us on our facebook page https://www.facebook.com/UgandanJobline

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