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EAC Jobs – Procurement Officer – Lake Victoria Fisheries Organization (LVFO)

Job Title:   
Procurement Officer
Organization: Lake
Victoria Fisheries Organization (LVFO)
Duty Station:
Jinja, Uganda
EAC Salary Grade: G5
Job Ref: LVFO
/HR/2020/03
Reports to: Executive Secretary
About US:
Lake Victoria
Fisheries Organization (LVFO) is an institution of the East African Community
(EAC) charged with the management and development of fisheries and aquaculture.
It was formed by a Convention in 1994 with major amendments in 2016. It is
accommodated under Article 9.3  of EAC Treaty and registered as a
regional fisheries management organization under the FAO UN Charter CAP 102.
The overall objective of the LVFO is to promote sustainable management and
development of the fisheries and aquaculture in order to contribute to food
security and economic growth in the EAC region.
Job Summary:  The Procurement Officer will mainly manage and
maintain an effective, efficient and value for money procurement and disposal
unit – ensuring the development, implementation and monitoring of policies and
procedures meet national and International standards in a manner that
demonstrates Transparency and Accountability and that quality service is
delivered to the internal and external customers.
Key Duties and Responsibilities:  
·       
In
consultation with the User Departments, review LVFO’s Annual work plan so as to
compile/consolidate the LVFO’s Annual Procurement Plan;
·       
Implement
and monitor LVFOs Annual Procurement Plan;
·       
Spearhead
and guide the formulation of procurement policies, guidelines and procedures in
order to make recommendations for improvement;
·       
Monitor
implementation and compliance with the EAC Procurement Manual and all other
procurement regulations;
·       
Initiate
and manage the tendering process in a transparent manner resulting in value for
money for LVFO;
·       
Conduct
market surveys to identify supply sources, and establish a data bank of
registered suppliers for LVFO;
·       
Receive,
review and process purchase requisitions from User Departments; ensure that
purchase requisitions have clarity, adequate specifications, for bidders to be
able to respond to the tender/quotation appropriately. Group the requests into
homogeneous categories and identify sources of supply;
·       
Assist
User departments to draw Specifications and Terms of Reference right;
·       
Consolidate
and prepare recommendations for award of tenders/quotations, and initiate draft
notifications of awards for and regret letters;
·       
Provide
Logistical support for meetings and travel requests;
·       
Set and
maintain an accurate procurement filing and record system for all procurement
transactions for future reference;
·       
Ensure
that all Contractors/Service Providers have authorized and signed Contracts
stipulating their Terms of Reference and their obligations for good
performance;
·       
Preparing
electronically generated Local Purchase Orders/Contracts for the service
providers
·       
Expeditiously
follow up supply of goods and services and forward certified invoices to
Accounts for payment;
·       
Take the
lead in the development of an Asset Disposal Plan and ensuring that LVFO’s
disposal processes are managed in a transparent manner;
·       
Perform
any other duties as assigned by Management from time to time



Qualifications, Skills and Experience:
·       
The applicant
should preferably hold a Bachelor’s Degree (Honours) in Procurement and
Logistics Management, Purchasing and Supplies or a related field.
·       
Relevant
Post Graduate professional qualifications in Procurement and Supplies
Management
·       
Current
Membership to relevant accredited National and International procurement and
supplies professional bodies like CIPS, KISM, CSP, CPSP or equivalent is
desirable.
·       
At least
five years of relevant experience in the specific field of procurement for
Goods and Services in a reputable organisation at a comparable level
·       
Experience
in managing procurement for Donor funded projects is desirable
·       
Experience
in managing similar support services in a comparable international organization
is desirable
·       
Proficiency
in specialized procurement and financial management software applications like
SUN system, SAP, or Oracle Financials is essential
·       
Proficiency
in standard computer applications (e.g. MS Office) and general ITC technologies
(phone, email, internet and related software).
·       
Proven
Integrity
·       
Self-starter
with excellent organisational skills and a proven ability to work independently
with little guidance and oversight in a fast-paced environment;
·       
Reliable,
positive and effective team player with a track record working in
multi-disciplinary teams and delivering results through collaboration;
·       
Good
Customer Relations, Negotiation skills, effective Communication and Report
writing skills. Excellent written and verbal communications in English
Fringe Benefits: In addition, this post offers attractive fringe benefits including an
installation allowance paid once, plus gratuity paid monthly, a personal
medical Insurance, and personal accident insurance cover.
Eligibility: Eligibility
is restricted to candidates from EAC/LVFO Partner States (The Republics of
Burundi, Kenya, Uganda and the United Republic of Tanzania).
How to Apply:
All Interested
candidates please apply online at the link below.
All Interested candidates
who meet the qualification and experience requirements for the above-mentioned
positions are advised to submit their application letter, detailed curriculum
vitae, photocopies of academic certificates, names and contact details of three
referees, and a copy of National Identity Card, or Passport online through this
system by clicking the button labelled 
“Apply
Now”
Should you encounter
technical difficulties in submitting your application, please send an email
with a precise description of the issue and/or a screenshot showing the problem
to the email: support@lvfo.org
Applications should
be submitted to the address below
Please note:
·       
Applications
which do not: indicate nationality and age; the reference number; or have an
application letter attached; have certified copies of their academic degrees
and other professional Certificates; or fail to provide three referees will be
disqualified.
·       
Only
qualified candidates will be contacted. All invitations for interviews will be
done in writing.
·       
LVFO
Staff Rules and Regulations precludes consideration of applicants above
fifty-five (55) years of age
·       
LVFO
does not require candidates to pay money for the recruitment process.
The Executive
Secretary
Lake Victoria
Fisheries Organization (LVFO)                  
Busoga Square Plot
No. 7B/E Bell
Avenue                      
P. O. Box 1625, Jinja – Uganda.
Email:
lvfo-sec@lvfo.org
Deadline: 11th
September 2020 at 17:00hrs
For more of the
latest jobs, please visit http://www.theugandanjobline.com  or
find us on our facebook page https://www.facebook.com/UgandanJobline

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