Administration Jobs – Executive Secretary – Insurance Regulatory Authority of Uganda (IRA)

 

Job Title:   
Executive Secretary

Organization: Insurance
Regulatory Authority of Uganda (IRA)

Duty Station:
Kampala, Uganda

Reports to:
Manager Quality Assurance

 

About US:

The Insurance
Regulatory Authority of Uganda (IRA) was established under section 14 of the
Insurance Statute 1996 now The Insurance Act, (Chap213) Laws of Uganda, 2000
(Insurance Act) which came into effect on 4th April 1996 and commenced
operations in April 1997. The establishment of the Insurance Regulatory
Authority of Uganda was a consequence of Government’s adoption of the
liberalization and privatization policies which ended its role of directly
engaging in the provision of goods and services and taking on the role of
supervisor or regulator.

 

Job Summary:   The Executive Secretary will provide
administrative and secretarial support to the CEO’s office in line with the
CEO’s directive, IRA’s policies and best practices.

 

Key Duties and Responsibilities:  

·       
Review
all documents forwarded for CEO’s signature/approval to ensure correctness and
accuracy

·       
Keep
track of the implementation of Board resolutions and update the CEO accordingly

·       
Develop
and Monitor the performance of the budget for CEO’s Office

·       
Manage
contracts and Projects under CEO’s Office

·       
Coordinate
leave plans for CEO’s direct reports

·       
Prepare,
review and follow up CEO’s internal correspondences and directives and ensure bring
ups are adequately addressed.

·       
Receive
and direct Executive calls and inbox Management

·       
Perform
internal Public Relations role for CEO’s Office

·       
Maintain
an efficient and effective record management system for CEO’s office.

·       
Monitor
the implementation of the Authority’s Operational plan and advise the CEO
accordingly.

·       
Maintain
security, safety and confidentiality of documents in CEO’s Office.

·       
Coordinate
the smooth running of CEO’s Office including its general welfare

·       
Carry
out any other duty as may be assigned by the CEO from time to time.

 




Qualifications, Skills and Experience:

·       
The
applicant for the Insurance Regulatory Authority of Uganda (IRA) Executive
Secretary job placement must hold a Bachelor’s (Honors) degree in Secretarial
studies, Business Administration or in any relevant/related field.

·       
Three
years of dedicated service as a Personal Assistant or Executive Secretary
reporting to the Managing Director/Executive Director/Chief Executive Officer
will be an added advantage.

·       
Personal
presentation

·       
Flexibility
and adaptability

·       
Planning
& organizing

·       
Excellent
Communication skills (both oral & written)

·       
Organisational
skills and ability to multitask

·       
Client
service

·       
Analytical
skills

·       
Knowledge
of standard software packages

·       
Excellent
time Management

·       
Interpersonal
skills

 

How to Apply:

All suitably
qualified and interested candidates who meet the requisite qualifications
should submit their applications together with copies of detailed up-to-date
CVs with at least three referees to:

 

The Chief Executive
Officer

Insurance Regulatory
Authority of Uganda

Plot 5 Kyadondo
Road, Legacy Towers, Block B, 2nd Floor

P.O. Box 22855,
Kampala

 

Email to: ira@ira.go.ug

 

NB:
Only shortlisted candidates will be contacted

 

Deadline: 7th September 2020 by 5:00 pm

 

For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

 




 

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