The Ugandan Jobline

Job Title:   Administration & Human Resource

Organization:Welthungerhilfe (WHH)

Duty Station:
Yumbe, Uganda

About US:

Welthungerhilfe
(WHH), founded in 1962, is today one of the biggest non-governmental aid and development
agencies in Germany. The objective of the program in Uganda is to improve
livelihoods of the most vulnerable population in rural areas through
interventions that increase their Food and Nutrition Security, improve
sustainable access to WASH services and support the employability of youth
through vocational and life skills training. We understand that livelihoods of
the rural population in Uganda have improved in a sustainable way when people
are able to meet their basic food needs, have access to clean drinking water
and safe sanitation, live in a healthy environment and take up opportunities to
earn and diversify a decent income.

In Uganda,
Welthungerhilfe currently operates in the districts of Arua, Yumbe, Moroto,
Nakapiripirit, Napak, Amudat, Fortportal, Katakwi, Amuria, Mukono, Wakiso and
country office in Kampala.

About Project:

Welthungerhilfe is
anticipating funding from BMZ to implement the project: “Cross-border
strengthening of the resilience of South Sudanese refugees and their host and
return communities in Uganda and South Sudan” in Yumbe district. 

Duration: The
initial contract will be for 12 months with possibility of extension to 3 years

Vacancies in the
Project: Welthungerhilfe is looking for dynamic and team oriented staff who can
work independently and contribute to further improving the quality of the Project.
The successful candidates will be based in the Welthungerhilfe – Yumbe Project
Office in

Yumbe Town. The
positions are to be filled by September 01, 2020.

Job Summary:  

·       Ensure a smooth and efficient running of
office routines at the project Office

·       To manage Welthungerhilfe’s personnel
administration and to provide respective services to internal customers

Key Duties and Responsibilities: 

Human Resources

·       Support employment recruitment and coordinate
on-boarding of new positions

·       Prepare Welthungerhilfe standard employment
contracts, Job descriptions for National personnel and for Consultants
according to specifications in the service request

·       Support the process ensuring staff and their
supervisors have set performance targets at the beginning of the year or
beginning of one’s contract with clear KPIs

·       Management of personnel administration at
Project Office (personnel files, pay roll and leave coordination

·       Support in the identification and analysis of
staff development and capacity building through follow up of staff capacity
needs from the employee dialogue and provide linkages to training opportunities

·       Ensure compliance of national law for HR
issues

Office Management

·       Organize the office in the most efficient way
in order to have a good work environment and an optimization of office spaces

·       Manage Front Desk and handle internal &
external communication,

·       Coordination with various service providers
for office utilities and services

·       Management of support staff (guards,
maintenance staff and office assistants) working for the Project Office as well
as casual workers

·       Act as IT focal point, to coordinate with IT
department Kampala office to ensure proper IT functions within the office

·       Assist the Logistician in any communication
with drivers

·       Report all security relevant issues and
information to management

·       Coordination of the preparation of meetings,
workshops, events, etc

·       Organization of transportation and
accommodation for visitors from different countries (Head office, journalists,
donors, Welthungerhilfe staff)

Qualifications, Skills and Experience:

Required:

·       Must hold a bachelor’s degree in Office
Administration, Business Administration or Human Resource Management. An
equivalent, from an accredited institution, is essential.

·       3 years of INGO working experience in a similar
role

·       Computer literacy skills i.e. Proficient in
use of MS Word and MS Excel

·       Excellent inter-personal, communication and
training skills for a cross cultural work environment

Desired:

·       Proven previous experience in Managing
performance is desired

·       Experience in IT related functions is an
added advantage

·       Excellent interpersonal skills for a
cross-cultural work environment

How to Apply:

All qualified and
interested applicants should submit via email their application letter and
detailed curriculum vitae (max. 3 pages) containing contact details and
telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de
Files should be submitted in single email with standard file types like MS Word(.doc)
and Adobe Acrobat (.pdf) and should not exceed 2MB.

Please indicate the
position for which you are applying for in the subject line of your E-mail.
Kindly note that only shortlisted applicants will be contacted. Welthungerhilfe
is an equal opportunity employer; qualified female candidates are strongly encouraged
to apply.

Job applicant’s
privacy notice: All the information you provide during the process will only be
used for the purpose of progressing your application, or to fulfil legal or
regulatory requirements if necessary.

We will not share
any of the information you provide during the recruitment process with any
third parties outside of this purpose.

Deadline: 12^th August
2020 at 5:00 pm

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