The Ugandan Jobline

Job Title:      Accountant

Organization: Management
Sciences for Health (MSH)

Duty Station: Kampala,
Uganda

About US:

Management Sciences
for Health (MSH), a global health nonprofit organization, uses proven
approaches developed over 40 years to help leaders, health managers, and
communities in developing nations build stronger health systems for greater
health impact. We work to save lives by closing the gap between knowledge and
action in public health. Since its founding in 1971, MSH has worked in over 150
countries with policy makers, health professionals, and health care consumers
to improve the quality, availability and affordability of health services.

About Project:

Uganda Strengthening
Supply Chain Systems (SSCS) Program is a five year project under MSH ending in May
2025. Its main focus is to support self-sustaining, responsive, uninterrupted,
accountable delivery of quality-assured medicines and supplies to public and
NGO health facilities. It will improve the performance of key actors all along
the supply chain; advance transparent governance and effective, data-informed
policies and regulations; and strengthen local capacities to accelerate
Uganda’s progress on its Journey to Self-Reliance. SSCS will provide technical
assistance to all USG Implementing Partners (USAID, CDC, and DOD) operating at
the subnational level and deliver other assistance to improve the capacity of
district health offices, health facilities, and medical stores. This project
will strengthen the health system to more effectively combat infectious and
non-communicable diseases and improve health services and outcomes for all of
Uganda’s families and communities.

Job Summary:  The Accountant’s main responsibility is
safeguarding the assets of Management Sciences for Health and ultimately the donors
against fraud, loss or misuse and to ensure proper documentation and processing
of the finances of the organization. The Accountant is primarily responsible
for, but is not limited to, payment review for activities and operations,
uploading payments into the system (s), petty cash handling, ensure proper
record keeping, VAT reporting , activity advance reconciliations, and
supporting the Accounting Manager in carrying out the responsibilities of the
accounting department. The Accountant is aware of and adheres to MSH’s
procurement integrity standards in all activities.

Key Duties and Responsibilities:  

·       
Ensures
that funds expended in the country is done in accordance with “Generally
Accepted Accounting Principles”, MSH policy, donor regulations and requirements,
Ugandan law, standard operating procedures, and best business practices.

·       
Ensures
the expeditious transfer and disbursement of funds to sub grantees and sub
contractors and financial reporting of expenditures. Record all financial
transactions into the approved MSH field expense accounting system (currently
QuickBooks). Upload monthly reports for the review of the Accounting Manager
each month.

·       
Ensure
that payments are made promptly and vendor accounts reconciled from time to
time. Prepare and process all Payment Vouchers, General Journals and Deposit
Vouchers ensuring that the documents are legal and authentic and that all
relevant and adequate support documentation is attached.

·       
Ensures
that all advances are cleared / collected on time.

·       
Ensure that
every financial transaction is properly approved by a budget-holder signatory,
is properly documented, files are complete and demonstrates evidence of
compliance with MSH policy, donor regulations, Ugandan law, and standard
operating procedures.

·       
Prepare
advance analysis as required Ensure that all costs and travels have adequate
prior authorization and approval prior to payment remittance.

·       
Follow
up all discrepancies identified. Prepare documentation required for quarterly
and annual VAT claims and reports.

·       
Prepare
bank reconciliations Ensure that transfers to Mobile Money service providers
are done in a timely manner, and that MM payments are done in an efficient,
timely manner.

·       
Conduct
& document spot checks for trainings.

·       
Ensure
that financial documents are properly filed and kept safely at all times.

·       
Receive,
review and liquidate petty cash promptly in accordance with MSH policies.

·       
Review
staff time sheets received by month end, paying particular attention to proper
billing for each project.

·       
Liaise
with technical teams and compile project funds projection (s) for each month
Process withholding tax payments & prepare withholding tax certificates for
all appropriate payments and distribute these accordingly.

·       
Ensures
that all payments for purchases of goods and services are made according to MSH
regulations, and that actions are governed by the highest standards of personal
and business conduct as stipulated in the Procurement Policy Guidelines and
Generally Accepted Accounting Principles. Contribute to maintaining teamwork,
discipline sound work relationships and productivity.

·       
Perform
other duties as may be assigned from time-to-time

Qualifications, Skills and Experience:

·       
The
applicant for the Management Sciences for Health (MSH) Accountant job placement
hold a degree in Business Administration or equivalent accounting
qualifications and partial professional qualifications in CPA or ACCA is an
added advantage.

·       
Three
years of experience in implementing accounting functions.

·       
Capacity
to deal with multi-tasks and be able to adhere to tight deadlines, and
excellent time management skills.

·       
A strong
accounting experience, and experience in dealing with complex budgets, is an
added advantage.

·       
Demonstrated
experience to provide technical assistance to organization and conduct
training.

·       
Excellent
oral and written communication skills and fluency in English.

How to Apply:

All candidates who
wish to join Management Sciences for Health in the aforementioned capacity at
the link below.

Click
Here

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