The Ugandan Jobline

Job Title:    Team Assistant

Organisation: United
Nations Mine Action Service (UNMAS)

Vacancy Number: 20-Administration-DPO-134955-R-Entebbe (X)

Duty Station: 
Entebbe, Uganda

Reports to: Senior
Programme Officer of the Mobile Capacity Building Team

Grade: G4

About US:

The United Nations
Mine Action Service (UNMAS) is a service located within the United Nations
Department of Peacekeeping Operations that specializes in coordinating and
implementing activities to limit the threat posed by mines, explosive remnants
of war and improvised explosive devices. The Service operates under United
Nations legislative mandates of both the General Assembly and the Security
Council, as well as by request of affected Member States, the United Nations
Secretary-General or their designated official.

Key Duties and Responsibilities:  Within limits of delegated authority, the
Team Assistant of the Mobile Capacity Building Team will be responsible for the
following duties:

·       
Performs
a wide range of office support and administrative functions.

·       
Responds
or drafts responses to routine correspondence and other communications; uses
standard word processing package to produce a wide variety of large, complex
documents and reports.

·       
Monitors
processes and schedules related the unit’s outputs, products, tasks, etc.;
where applicable, assists in the verification of receipt and accuracy of
requisite documents, approvals, signatures, etc. to ensure compliance with
relevant legal, financial and other requirements.

·       
Researches,
compiles and organizes information and reference materials from various sources
for reports, work plans, studies, briefings, training materials,
meetings/conferences, etc.

·       
Generates
a variety of standard statistical and other reports, work orders, etc., using
various databases.

·       
Proofreads
documents and edits texts for accuracy, grammar, punctuation and style, and for
adherence to established standards for format.

·       
Screens
phone calls and visitors; responds to moderately complex information requests
and inquiries (e.g. answers requests requiring file search, etc.), and as
necessary, refers inquiries to appropriate personnel for handling.

·       
Provides
secretarial, administrative and logistics support to meetings, boards,
committees, conferences, etc.

·       
Assists
in the maintenance of websites by scanning, converting and posting a variety of
documents onto the site.

·       
Assists
in the preparation of presentation materials using appropriate
technology/software.

·       
Maintains
calendar/schedules; monitors changes and communicates relevant information to
appropriate staff inside and outside the immediate work unit.

·       
Performs
data entry and extraction functions.

·       
Reviews,
records, distributes and/or processes mail and other documents; follows-up on
impending actions.

·       
Updates
and maintains large distribution lists; monitors, prepares and distributes
various materials, reports, where possible using electronic formats; handles
arrangement for printing and translation as necessary; coordinates shipment
arrangements, courier services, etc.

·       
Performs
general administrative tasks (e.g. leave and attendance recording, arrangements
for meetings and other events, reservations, budget follow-up, etc.), to
include preparing and/or processing administrative requests/documents (e.g.
requisitions, purchase orders, travel requests, contracts, expenditure
authorizations, visa applications, etc.).

·       
Maintains
files (both paper and electronic) and databases for work unit.

·       
Assists
in providing software and office equipment support.

·       
Provides
guidance to less experienced staff on general office processes and procedures,
computer applications, etc.

·       
Performs
other duties as assigned.

Qualifications, Skills and Experience:

·       
The
applicant for the United Nations Mine Action Service (UNMAS) Team Assistant job
opportunity should hold a High school diploma or equivalent.

·       
A
minimum of three years of progressively responsible experience in general
office support or related area is required.

·       
Experience
working in ERP (SAP) is desirable.

·       
Experience
with Microsoft Office 365 suite is desirable.

·       
Languages:
fluency in oral and written
English is required. Knowledge of French is desirable.

Competencies

·       
Professionalism:
Knowledge of general office and
administrative support including administrative policies, processes and
procedures. Shows pride in work and in achievements; demonstrates professional
competence and mastery of subject matter; is conscientious and efficient in
meeting commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations.
Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.

·       
Teamwork:
Works collaboratively with
colleagues to achieve organizational goals; solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others; places team
agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position;
shares credit for team accomplishments and accepts joint responsibility for
team shortcomings.

·       
Planning
and Organizing: Develops clear
goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.

NB: The United Nations does not charge a fee at
any stage of the recruitment process (application, interview meeting,
processing, or training). The United Nations does not concern itself with
information on applicants’ bank accounts.

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations Mine Action Service
(UNMAS) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 22^nd August 2020

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