Stores Manager Job Vacancies – Community Empowerment for Rural Development (CEFORD)

Job Title:    Stores Manager
Community Empowerment for Rural Development (CEFORD)
Duty Station:
Reports to: Finance
About US:
Empowerment for Rural Development (CEFORD) is a leading, not for profit
Non Governmental
Organization (NGO) in West Nile, registered with the National NGO
Board and operating
in West Nile (Uganda)
Job Summary:  The role of the Stores Manager will be to
implement the inventory system and maintain computerized records of all stock
items of CEFORD in line with Supply Chain Policy. The position will also be
responsible for coordinating the effective receipt, storage and eventual
systematic dispatch of goods received in the warehouse ensuring that the stores
are safely secured, avoiding spoilage and pilferage and ensures that stores
records are properly kept to fully reconcile with the stocks in the Stores.
Key Duties and Responsibilities: 
·       Receive and issue equipment, supplies and
materials into/from stores using stores receiving, inspection and issuing
procedures in accordance with signed MOU with the Donor- Danish Church Aid- DCA
·       Maintain proper records and store layout of
stock items
·       Design and implement a mechanism for proper
protection of stock against loss and damage.
·       Prepare monthly and quarterly inventory
reports in accordance with Financial Procedures and Regulations;
·       Maintain proper records of all LPO copies
from Procurement and match with suppliers’ invoices;
·       Periodically check and report damage or
obsolete stores items;
·       Set stock levels and reorder levels and
ensure availability of sufficient stocks;
·       Liaise with other relevant functions within
CEFORD and DCA to ensure timely and efficient receipt and dispatch of goods
from/to the warehouses and maintain timely and effective communication in
support of program activities;
·       File all documents related to the stores
receiving desk. These include purchase orders, goods receipt slip among others;
·       Supervise offloading to ensure that goods
delivered as per the Purchase Orders sent;
·       Prepare a report on all variances (Shortages,
excesses, damages) and circulate it to the relevant personnel;
·       Avail all relevant documents to users as they
inspect goods received;
·       Prepare a goods received against the Purchase
Orders and delivered items;
·       Liaise with transport section and purchasing
department to dispatch all the requisitioned items to various destinations.
·       Handle any other activity assigned from time
to time
·       Design and implement a mechanism for proper
protection of stock against loss and damage.

Qualifications, Skills and Experience:
·       The ideal applicant must hold Bachelor’s
Degree in Procurement and Logistics, Supply Chain Management, Warehousing or a
related field from a reputable organization
·       Professional Course in Logistics, Ware
Housing Management, Store Keeping or a related field will be an added advantage
·       Knowledge of Inventory Systems;
·       Navision knowledge will be an added advantage
·       High level of Integrity
·       Excellent communication and inter-personal
skills with ability to pay attention to detail
·       Ability to analyze Information,
·       Equipment Maintenance skills
·       Surveillance Skills,
·       Inventory Control, Reporting Skills
How to Apply:
Due to the COVID-19
Pandemic, only online applications shall be received. Indicate clearly the position
applied for and District of preference in the Subject.
Applications should
include Cover Letter, Detailed CV and contacts of 3 referees including day
telephone numbers, should be addressed to:

The Executive
Director – CEFORD
P.O. Box 303
Only short listed
candidates will be contacted

Note: Women
are encouraged to apply.
Deadline: 5th July 2020 at 5:00 pm
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