Procurement Coordinator NGO Job Vacancies – Baylor-Uganda

Job Title:        Procurement Coordinator
Organization:
Baylor-Uganda
Duty Station:
Kampala, Uganda
About US:
Baylor-Uganda is a
private not for profit child health and development organization providing
family-centered pediatric HIV/AIDS prevention, care and treatment services,
health professional training, and clinical research in Uganda. Baylor College
of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.
Job Summary:   The Procurement Coordinator will develop and
monitor the implementation of the procurement cycle policy and guidelines for
the timely availability of quality goods works and services at the most
competitive prices in line with PPDA and Baylor-Uganda’s mission.
Key Duties and Responsibilities:  
·       
Develop
and monitor the implementation of Baylor-Uganda procurement policy and
guidelines in accordance with national Law (Public procurement and disposal of
public assets act).
·       
Develop
and consolidate Procurement Plans and budget for every financial year and
account for expenditures in accordance with approved procurement policy and
guidelines of Baylor Uganda donor regulations.
·       
Prepare
pre-qualification documents, Invite public bidders for pre-qualification
exercise and conduct price search and market surveys, then appraise and update
the supplier’s shortlist in relation to the findings and the evaluation
criteria in a prequalification document in line with the procurement rules and
regulations.
·       
Prepare
bidding documents, invite the shortlisted bidders to submit their proposals and
manage the Tender/Bid opening and communication of awards as per procurement
rules and guidelines.
·       
Prepare
and submit quarterly Procurement reports to Contracts Committee and respond to
all queries or communications in regard to the reports in line with
Baylor-Uganda procurement policy.
·       
Organize
and manage contract negotiations with shortlisted suppliers to negotiate terms
and conditions of contract in line with Baylor–Uganda Contracts.
·       
Review
and monitor the implementation of a contract management system for the
procurement process and provide technical support to user departments in
contract management, in line with the Baylor-Uganda procurement policy and
guidelines and PPDA regulations.



Qualifications, Skills and Experience:
·       
The
applicant must hold a University degree in Procurement and Logistics Management
with Professional Qualifications (e.g. CIPS).
·       
Master’s
Degree in Business Administration/ Procurement, with 3-5 years of experience in
a busy NGO.
·       
At least
five years of related work experience
·       
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
How to Apply:
Applications should
include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified UNEB certificates as well as certified
University Transcripts. To Apply, click the link below.
Deadline: 2nd August 2020
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