Job Title: Personal Assistant
Organization:
Movit Products Limited (MPL)
Duty Station:
Kampala, Uganda
Reports to: Chief
Operating Officer (COO)
About US:
Movit Products
Limited (MPL) is a leading Quality Cosmetics Manufacturing Company in Africa
with operations in Uganda, Kenya, Tanzania, Zambia, Rwanda, Burundi, Democratic
Republic of Congo and South Sudan. Movit Products Limited manufactures healthy
beauty hair, skin and nail care products aimed at empowering every person to
face life with confidence
Job Summary: The Personal
Assistant will be providing coordination, administrative, managerial support to
the Chief Operating Officer’s office.
Key Duties and Responsibilities:
· Review, summarize reports and keep the Chief
Operating Officer updated on all company Operations occurrences;
· Manage the Chief Operating Officers’ email,
calendar and other correspondence to ensure that appointments and schedules are
adhered to;
· Manage internal and external communication in
the Chief Operating Officers’ Office.
· Prepare well thought out professional
documents, reports & routine correspondences;
· Maintain an up to date filing system of
records that is accessible by relevant staff;
· Develop the Chief Operating Officers’
operational plans and budgets; monitor their implementation and report on the
performance.
· Organize meetings, document and disseminate
proceedings, follow up and report on the implementation of key action points;
· Attend meetings, transcribe and maintain
accurate Minutes and ensure that the approved/signed versions are filed
accordingly;
· Provide Support In collection of operations
Information and filing all Operations documentation.
Qualifications, Skills and Experience:
· The ideal candidate must at least hold a
bachelor’s degree in Business Administration, Secretarial Studies or its
equivalent from a recognized university;
· At least four years’ relevant work experience
preferably in the same position in a busy working environment;
· Must have a proactive approach to
problem-solving with strong decision-making skills;
· Must be assertive with Excellent
organizational and Communication skills;
· Excellent report writing, presentation,
analytical and numerical skills with in-depth understanding of the entire MS
Office suite
· Ability to work under pressure with minimum
or no supervision and meet deadlines in a fast-paced changing environment
· Excellent interpersonal, communication and
organization skills with a high demonstrable level of integrity and
confidentiality
· High level of integrity and confidentiality
How to Apply:
All Interested
candidates are invited to apply through our email
[email protected] copy
[email protected] . Indicate the Job Title in the subject line. Only
shortlisted candidates will be contacted.
Deadline: 21st
August 2020
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