The Ugandan Jobline

Job Title:     Operations Officer

Organization: SNV

Duty Station:
Uganda

About US:

SNV is a
not-for-profit international development organization, working in Agriculture,
Energy, and Water, Sanitation & Hygiene. Founded in the Netherlands in
1965, we have built a long-term, local presence in more than 30 countries in
Asia, Africa and Latin America. Our global team of local and international
advisors works with local partners to equip communities, businesses and
organizations with the tools, knowledge and connections they need to increase
their incomes and gain access to basic services — empowering them to break the
cycle of poverty and guide their own development.

Job Summary:  The Operations Officer is part of Operations
team within Uganda, this position holder focuses on providing operation support
services in the countries, to ensure the availability and quality of
procurement, administration, logistics, IT, and legal to fully support SNV
Uganda Smooth operation. The Operations Officer supports, guides and directs
all projects in operation support functions, ensuring a timely response to the
projects and the client community. The Operations Officer is often specialised
in one (or multiple) operation support functions.

Key Duties and Responsibilities:  

Operation delivery

·       
Manages
and organises integrated process delivery, optimising the use of guidelines and
procedures within projects and/or a field office. This related to one or more
of the operations supports services: procurement, administration, logistics,
IT, legal and/ or HR. Anticipates on delivery challenges to ensure service continuity.

Analysis and
reporting

·       
Maintains
a management information system to monitor and analyse data on operation
support services performance and resources.

·       
Gives
input on performance of field of operations to Operations Manager.

Business
Development

·       
Assesses
support requirements against project objectives and operating environment.
Informs on support activities during future project implementation.

Advisory services

·       
Assesses,
and advises on the quality of support delivery, against the project needs.

·       
Advises
projects on adopting efficient operation services according to guidelines and
standard procedures.

Process development

·       
Identifies,
proposes and implements organisation and process improvements, in line with the
organisation’s needs and requirements and external developments.

Logistics and
Procurement

·       
Initiates
all procurement of goods and services in line with SNV and donor policies and
procedures;

·       
Ensures
timely completion of procurement in support of programme implementation in line
with SNV and donor policies;

·       
Prepares
budgets and planning for the procurement of expendable and non-expendable
equipment.

·       
Arranges
accommodations for workshops, client meetings and trainings,

·       
Submit
sand arrange formal documents (e.g. visa, work permits, custom clearance) and
arrange travel arrangements including tickets, transport of personal
belongings, utilities and ensure payment, arrange long term accommodations for
personnel based on approved travel requests and conform travel procedures.

Inventory &
Asset Management

·       
Keeps an
update   inventory list of equipment,
assets and means of transport, and the relevant contracts and leases,

·       
organises
equipment and stationary procurements, coordinates maintenance and replacement
when required, in consultation with and with approval of the supervisor and
conform the given authorisation and (procurement) procedures

·       
Ensures
efficient inventory management systems are in place and ensures that all
procured items are accounted for and quality/quantity controlled in stock
reports and asset inventory management systems.

Qualifications, Skills and Experience:

·       
The SNV
Netherlands Operations Officer must hold a Bachelor’s degree in relevant
discipline or higher vocational working & thinking level with relevant work
experience of 7 years in operations.

·       
Private
sector experience will be an added value.

·       
Good
understanding of complex and large-scale procurement of goods and services
preferred.

·       
Professional
training in procurement, accounting and Information technology is desired.

·       
Proven
experience in supporting project planning, reporting and budget management.

·       
A
self-motivated person with good leadership, teamwork, coaching, communication,
networking and organisational skills.

·       
Ability
to work independently and effectively within tight deadlines

·       
Advanced
proficiency in MS Word, Excel, PowerPoint and social media.

·       
Excellent
written and verbal communication skills in English.

How to Apply:

All suitably
qualified and interested candidates are encouraged to apply online by following
the procedure;

Click
Here

Deadline: 24^th July 2020

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