The Ugandan Jobline

Job Title:   Finance Officer

Organization:
International Rescue Committee (IRC)

Duty Station:
Uganda

About US:

The International
Rescue Committee (IRC) responds to the world’s worst humanitarian crises and
helps people to survive and rebuild their lives. Founded in 1933 at the request
of Albert Einstein, the IRC offers lifesaving care and life-changing assistance
to refugees forced to flee from war or disaster. At work today in over 40
countries and 22 U.S. cities, we restore safety, dignity and hope to millions
who are uprooted and struggling to endure. The IRC leads the way from harm to
home. The IRC has been working in Uganda since 1998 supporting  nationals and refugees and various
institutions in the country notably the government, community based
organizations, the civil society and the private sector.The current program
portfolio in Uganda includes health, peace building, gender-based violence,
economic recovery and agribusiness, and children & youth.

Job Summary:  Under the direction of the Field Coordinator,
the Finance Officer is responsible for ensuring that the day-to-day accounting
operations and financial management functions are performed in accordance with
IRC’s policies and procedures, and in accordance with the Generally Accepted
Accounting Principles (GAAP).

Key Duties and Responsibilities: 

·       Acting at all times in accordance with the
country law and standards of accounting practices

·       Contribute to the overall objective of the
Finance department of providing quality support service to all sectors.

·       Manage all aspects of day to day operations
of the accounting department

·       Assist in implementation of finance policies,
procedures and systems at the field office

·        Provide training to program staff on IRC
finance matters

·       Review payment vouchers, ensuring
completeness of the documentation and consistency with IRC policies and
procedures.

·       Review of Field finance data files for
accuracy, completeness and correctness of descriptions, amounts and coding.

·       Validate captured accounting entries in SUN
Account, ensuring accuracy and completeness of the process.

·       Liaison with the bank on all banking issues
and carrying out monthly bank reconciliation.

·       Complete end-of-month tasks in a timely
manner, with minimal to no errors.

·       Perform periodical backup and restore
procedures for SUN database locally and externally, ensuring existence of a
proper data retention and recovery system.

·       Consolidate monthly cash projections and
submit the same to Kampala in a timely manner.

·       In liaison with supply chain department,
prepare commitment schedules every month and share the same with supervisor and
country office finance controller or designee.

·        Assist
the Operations Manager and Field Coordinator in the preparation of finance
related reports for use in decision making at both field and head office
levels.

·       Carry out monthly reconciliation of program
advances and charges related to staff personal accounts (T7) and advise the
supervisor on course taken to settle outstanding balances.

·       Participate as gatekeeper in ensuring that
all transactions are in accordance with IRC financial policies and grant
agreements.

·       Provide support to both external and internal
audit processes that are undertake at the field office

·       Work hand in hand with the FPC to prepare and
update the field office operating budget

·       Implement the shared program costs (SPC)
allocation at the field office

·       Participate and provide technical support in
grant opening and closing meetings

·       Conduct pre-award assessments and monitoring
visits to sub grantees

·       Review reports submitted by sub grantees
confirming accuracy and compliance to the terms of the agreement and submit the
same to the senior finance manager for posting into IRC accounting system

Budgets

·       Take the lead in preparation of field office
grant spending plans with program and other operations staff.

·       Review monthly Budget vs Actual (BvAs) and
prepare any adjustments required by the field office for posting into Sun
accounting system at Kampala level.

·       Provide insight of projected Budget vs Actual
report based on field office generated information and provide the same to the
Field Coordinator ensuring timeliness and accuracy.

·       Responsible for Administrative Budget Work
plan and Management and regular updates according to monthly BvA

·       Review payment vouchers, ensuring
completeness of the documentation and consistency with IRC policies and
procedures.

Cash/Bank – Processing:

·         Support the Finance Assistant in processing
of bank and cash transactions.

·        Review
payment vouchers to ensure completeness and accuracy of documentation.

·         Support the process of preparation of the
cash and bank accounting worksheet.

Qualifications, Skills and Experience:

·       The ideal candidate must hold a University
Bachelors Degree in Accounting, Commerce or Finance, or full qualification in a
recognized Accounting professional body.

·       At least three years of accounting experience
preferably in an international NGO

·       At least one year hands-on experience working
with SUN, VISION and EXCEL Excellent interpersonal, supervisory and
organizational skills;

·       Ability to work with computers, effective
communication, problem solving and decision making.

·       The ability to work under pressure

How to Apply:

All suitably qualified and
interested candidates are encouraged to apply online

Click
Here

IRC is an Equal
Opportunity Employer. IRC considers all applicants on the basis of merit
without regard to race, sex, color, national origin, religion, sexual
orientation, age, marital status, veteran status, and disability.

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct. 
These are Integrity, Service, and Accountability.  In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Deadline: 31^st July 2020

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