The Ugandan Jobline

Job Title:   Finance Coordinator

Organization:
Educate!

Duty Station:
Kampala, Uganda

About US:

Educate! prepares
youth in Africa with the skills to succeed in today’s economy. We tackle youth
unemployment by reforming what schools teach and how they teach it, so that
students in Africa have the skills to start businesses, get jobs and drive
development in their communities. Our model is delivered through
practically-trained teachers and youth mentors. Educate!’s goal is to make this
practical, skills-based model part of national

Job Summary:  Educate! is looking for an enthusiastic,
systems-oriented, ethical and analytical individual with great interpersonal
and communication skills to fill the Finance Coordinator position. S/he will
support the Finance Department to ensure payments are processed accurately,
lead in finance systems’ compliance, timely tracking of accounts receivables
and ensuring budget analysis & management. You’ll be joining a motivated,
passionate, overachieving team that is positioning Educate! to be the leader in
skills-based secondary education in Africa and intensively impact millions of
youth each year.

Key Duties and Responsibilities: 

Payment Processing – 40%:

·       Maintaining receipts and detailed records to
support transactions.

·       Notifying the FM of any change in account
(average, deficit, theft).

·       Online transactions. Imitate payments online
and share emails with the approvers.

·       Getting the best rate for every $ sold to
Absa which is equivalent or above the current prevailing rate of the day

·       To make sure Educate bills, staff advances and
reimbursements are paid in a timely manner after appropriate approval.

·       Review and compile CHIMS/Bank requests to the
field team in compliance with Educate! Financial policies and procedures.

·       Ensure all requisitions have all fields
completed with correct rounds, weeks and clear dates to avoid repetition or
duplication.

·       Prepare a monthly Finance report to reflect
Accounts receivable and accounts payable

·       Finance Coordinator is the key contact person
with the CHIMS and ABSA team in coordination with the Finance Manager regarding
mobile money payments

·       Report any issues on mobile money to the
Finance Manager, liaise with the bank/Chims team to resolve any issues in
regards to payments.

·       Keep weekly updates from the bank for any
changes or communications.

·       Follow up with any errors or issues on the
bank statements or incomplete transactions with the bank manager

How will success
look like in this function

·       Manage staff payment requests and processing
and ensure compliant records.

·       Manage CHIMS and Absa (mobile money platform)
requests and Reconciliation.

·       Manage vendor payment requests and processing
and ensure compliant records.

 Finance Systems Compliance  (15%)

·       Prepare and Share Internal Auditors schedule
for the year and send reminders to respective managers monthly.

·       Ensure all audit issues for the previous
month are closed before the next month report by following up with the
managers.

·       Support external audit to ensure timely and
successful completion.

·       Prepare and share a Finance report by the
10th of every month with managers.

 How will success look like in this function

·       Administer the Finance quiz to all Program
Officers, Program Coordinators and managers. Ensure all staff that approve
documents have passed the quiz.

·       Manager internal audit process to conclusion.
Provide a finance report and follow up any issues to completion/close 

 Accounts Receivables (20%) 

·       Manage school invoicing at the beginning of
Term 1 and Term 2

·       Manage distribution of school invoices to
respective Community Units.

·       Reconcile the accounts receivable ledger to
ensure that all payments are accounted for and properly posted into Salesforce.

·       Reconcile payment documents from the field
(i.e. receipts and bank slips) with bank Weekly/ monthly bank statements.

·       Produce a monthly Schools Payment Report
showing which school has paid how much.

·       Facilitate swift payment of invoices due to
E! by tracking balances carried forwards from schools and informing Program
Officers accordingly. 

How will success
look like in this function

·        

·       Keep track and process accounts and incoming
payments in compliance with financial policies and procedures.

·       School payments. Timely invoicing and Receipt
book reconciliations 

Budget Analysis & Management – 25%

·        Work
closely with the Finance Manager to support all budget managers in the budget
preparation and review process.

·       Identify variances between actual and
budgeted financial results at the end of each Month.

·       Consolidate and share reasons for the
variance in a report and share with the managers by the 27th of each month.

·       Ensure department managers meet budget
submission deadlines.

How will success
look like in this function.

·       Shares Budget vs. Actual with all budget
holders anticipates challenges with the budgets and proposes innovative
solutions.

·       Track variances and reasons for the
variances. Compile and share with Directors the quarterly report.

·        Upholds proper financial procedures even
during busy/difficult times.

·        Keep
track and process accounts and incoming payments in compliance with financial
policies and procedures.

·       Coordinate with the Finance Manager and
analyze the budget variances against actual and suggest improvement areas.

Qualifications, Skills and Experience:

·       BSc. in Finance, Accounting or Business
Administration or Commerce with CPA Level II or ACCA Level II with proficiency
in Ms. Excel and Quickbooks.

·       At least 3 years of  professional experience  in a similar role with accounting knowledge,
vendor and procurement experience.

·       Systems oriented, solid work ethic and strong
analytical skills.

·       People, system, Change and communication
management skills with ability to adapt to a fast changing environment

How to Apply:

All suitably
qualified candidates are encouraged to apply online at the link below

Click Here

Deadline: 31^st  July 2020

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