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Job Title:      Finance & Admin Officer

Organization: Food
for the Hungry (FH)

Duty Station:
Kampala, Uganda

Reports to:
Program Area Manager

              

About US:

Food for the Hungry
(also known as FH) is a Christian international relief, development, and
advocacy organization with operations in more than 20 countries. Food for the
Hungry was founded in 1971 by Dr. Larry Ward. Food for the Hungry’s stated
mission for long-term development is to graduate communities of extreme poverty
within 10–15 years. The organization does this by going to some of the hardest
places with an exit strategy, empowering local leaders and walking
“together” with them, as they lead their communities into being
thriving, self-sustainable places to live.

Job Summary:  The Finance & Admin Officer will be
responsible for the day-to-day running of the Cluster finance operations
including preparing periodic financial reports, reconcile accounting
information, review major payments and invoices for consistence with
organizational procedures and established accounting formats, support project
level procurement and performs administrative duties of the cluster.

Additionally, this
position supervises the Stores, Guards and Office Attendant. The position
holder reports to the PAM, with dotted lines to the Regional Senior Accountant.

Key Duties and Responsibilities:  

Cash management

·       
Ensures
that all cash receipt for local collections are deposited on time as
appropriate

·       
Support
the PAM in the preparation of monthly cash flow for the cluster and ensure
timely submission to the support office for cash for activities to be released.

·       
Ensures
that project expenditure remains within monthly cash flow or the budget.

·       
Monitors
all program advances issued at the cluster level and follow up with staff to
ensure timely accountabilities.

·       
Manages
petty cash at the cluster level in compliance with the organization policies
and procedures.

Finance Management

·       
Obtains
monthly bank statement from the bank and reconcile with the cashbook record.

·       
Reviews
all payment requests at cluster level to ensure adherence to FH financial
policy and that they are in line with the relevant budgets prior to the PAM’s
approval.

·       
Prepares
monthly FH journal templates for the project/cluster and submits to the Support
Office by 29th of every month.

·       
Receives
monthly Expense reports from the Regional Senior Accountant and analyses the
expenditure in line with the budget to advise the PAM or project coordinator on
issues that require special attention.

·       
Support
staff to read and understand the financial report and budget and ensure proper
use of FH financial coding.

·       
Ensure
compliance with donor regulations, FH finance policies and local government
rules and regulations;

·       
Ensure
the accuracy and correctness of all transactions against each grant; ensuring
all expenditures are posted under the right financial codes.

·       
Coordinate
with the PAM to compile donors, projects and programs feed backs on expense
reports to take subsequent corrective action.

·       
Support
the Cluster Program team in developing budgets; Support the Cluster budget
preparation for potential and operational programs for the year.

·       
Capture
all information on taxes withheld from suppliers like TIN and Amount Withheld
and ensure timely submission to the Regional Senior accountant for filling.

·       
In
coordination with PAM & Kampala finance, organize in house training and/or
orientation session on finance to projects staff

Staff Supervision
and Administration

·       
Supervises
all cleaning, Stores, security and office management staff and activities

·       
In
consultation with the immediate supervisor, schedules staff annual leaves, keep
and update personnel files and submit monthly staff timesheets.

·       
In
collaboration with the PAM, review monthly financial variance reports and use
financial reports as guidelines for adjusting personnel effort and program
expenditures;

·       
Evaluate
performance of subordinates.

·       
Giving
support to the Logistic Officers to ensure the right procurement processes are
followed and participate in the bid evaluation process for purchases within the
cluster threshold.

·       
Monitor
monthly log sheets and fuel usage for vehicles & motorcycles and reporting
as appropriate

·       
Support
the Program Area Manager in enforcing Organization policies

·       
Ensure
proper filing of records in the field office.

·       
Assists
the PAM in administrative matters.

·       
Submits
required staff information to HR for processing of Payroll, ID’s, N.S.S.F and
Insurance/benefits

Internal control,
Fixed asset and Inventory management

·       
Checks
inventory and fixed asset records of the project monthly.

·       
Verifies
Commodity movement for the Cluster.

·       
Ensures
that the internal control system of the organization are in place and are
observed by all staff.

·       
Support
projects audit for the cluster.

·       
Ensure
proper fleet management of the cluster

Safety and
compliance

·       
Ensure
safety measures are in place and supervisees are in compliance with the Core
Security Requirements as per FHU security manual & SOP’s.

·       
Report
all cases of SEA abuse and ensure that they are followed up appropriately

Qualifications, Skills and Experience:

·       
The
applicant for the Food for the Hungry (FH) Finance & Admin Officer job
placement must hold a bachelor’s degree/equivalent in Finance and accounting or
related discipline from a recognized university or institution.

·       
Having
completed ACCA/CPA level II is added advantage / pursuing professional
qualifications.

·       
At least
three years of extensive experience in financial management and co-ordination
preferably within an international NGO environment.

·       
Having
an auditing background is an added advantage.

·       
Excellent
computer skills in MS word, excel, PowerPoint, Access and Internet and
accounting systems specifically Sun System.

·       
Vibrant
personal relationship with Christ, understands and applies FH Foundational Principles
and Values, Vision and Purpose.

·       
Develops
and maintains good working relationships with colleagues.

·       
Effectively
and efficiently manages all resources entrusted to him/her for work purposes.

·       
Maintains
an attitude and behavior in accordance with FH values and principles.

·       
Complies
to all finance, personnel, procurement and administrative policies of FH

·       
Language
Skills: Excellent spoken and
written proficiency in English and a local language (Luo) is an added
advantage.

How to Apply:

All suitably qualified
candidates are encouraged to apply by submitting only electronic copies of not
more than 2MB of an application letter, a detailed CV, contact telephone
numbers, copies of relevant testimonials/certificates, names/contact details of
three referees, addressed to: The Human Resources Manager, Food for the Hungry
Uganda

Email:
recruitment-fhuganda@fh.org    

NB: Please
note that only short-listed candidates will be contacted. Consider your
application unsuccessful in case you do not hear from FH by 21st August, 2020.
FHU has policies including a child protection policy that every staff is
required to sign.

Deadline:  7^th August 2020 at
4:30 pm

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