The Ugandan Jobline

Job Title:    Temporary People and Culture
Assistant

Organisation: World
Vision International

Reports to:  People
and Culture Director

Duty Station:  Kampala,
Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness.  Our prayer for every Heart, the will to
make it so.”

Job Summary:  The Temporary People and Culture Assistant is
primarily responsible for providing operational and logistical support to the
people and culture divisional office.

Key Duties and Responsibilities:  

·       
To
provide efficient and effective secretarial, administrative and coordination
support to the division by developing and maintaining office systems and
procedures, in line with the division strategy

Employee
Information

·       
Maintain
proper custody of the P&C division filing system including archived and
closed files

·       
Regularly
update and ensure that personal employee files are kept up to date with all
relevant documentation

·       
Develop
and maintain effective liaison with National Office HRIS super user to ensure
all staff changes are timely updated in Our people HRIS and benefits office is
updated.

P&C Front
office and document management

·       
Receive
all visitors/clients coming/calling in the Division and attends to them or
directs them to appropriate staff

·       
Respond
to routine queries and requests from line managers/employees on general P&C
processes

·       
Ensure
good flow and appropriate action on correspondence and documents to and from
P&C to other departments and offices

·       
Process
all staff letters and ensure timely dispatch to relevant parties

·       
Oversee
processing and issuance of staff identity cards, medical cards and any other
staff documentation that may be assigned from time to time.

P&C
Administration

·       
Manage
procurement of general services and goods for the P&C division. This
includes raising requisitions, processing payments, processing invoices etc.

·       
Ensure
proper custody of all P&C Division assets and regularly update the P&C
asset register

·       
Organize
and coordinate P&C events and meetings including interview panels,
disciplinary and grievance hearings

·       
Develop
and update P&C events/activities calendar and ensure timely communication
to the team on upcoming/planned events

·       
Take
minutes at P&C meetings and support Division director in regular follow up
of actions

·       
Periodically
compile HR status reports to guide decision making and action.

·       
Assist
with the day-to-day efficient operation of the P&C office

Qualifications, Skills and Experience:

·       
The
ideal applicant for the World Vision Temporary People and Culture
Assistant job must hold a Degree in Human Resource Management, Social sciences,
Secretarial studies, Office Management, or Public Administration and Management

·       
At least
two years’ experience in a similar role

·       
Technical
Training qualifications required: Customer Care skills, Planning and
organizational skills, Good Interpersonal skills

·       
Must
have knowledge in computer applications like MS Office and data base management

·       
Knowledge
in logistical operations

·       
Effective
communication skills.

·       
Excellent
customer care and public relations.

·       
Abilities
in office administration and organization.

·       
Strong
interpersonal skills.

·       
Very
strong relational and communication skills.

·       
Must be
a committed Christian, able to stand above denominational diversities.

·       
Commitment
to World Vision mission and partnership values and sensitivity to its various
expressions across cultures and denominations.

How to Apply:

All suitably
qualified candidates are encouraged to submit your application and complete
Curriculum Vitae online by visiting World Vision International’s e-recruitment
jobs portal at the web link below.

Click
Here

Deadline: 22^nd July 2020

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