Entry Level Finance and Administration Assistant NGO Jobs – Baylor-Uganda

Organization:
Baylor-Uganda
Duty Station:
Uganda
About US:
Baylor-Uganda is a
private not for profit child health and development organization providing
family-centered pediatric HIV/AIDS prevention, care and treatment services,
health professional training, and clinical research in Uganda. Baylor College
of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa
and Eastern Europe.
Job Summary:   The Finance and Administration Assistant will
mainly review and monitor the implementation of policies and procedures for
general office administration, fleet, asset and inventory management in line
with the department mission.
Key Duties and Responsibilities:  
·       
Monitor
the implementation of a procedure of periodic travel planning by the Regional
staff per cluster, make consolidate organizational monthly & quarterly
travel plan in alignment to appropriate vehicle scheduling and allocations then
manage the weekly vehicle allocations while giving feedback to the key
stakeholders in line with Baylor-Uganda fleet management policy.
·       
Develop
and monitor the implementation of the periodic regular service schedule for
timely routine servicing and repairs of the motor vehicles and motorcycles plus
the timely management of instant repairs and service given the Drivers/rider’s
report on motor vehicle and motorcycle in line with Baylor-Uganda fleet
management policy
·       
Prepare
monthly trip reports, fuel consumption reports, and vehicle repair and routine
maintenance reports to management for monitoring expenditures on repairs and
service costs of the entire Baylor-Uganda fleet in line with Baylor-Uganda
fleet management policy
·       
Monitor
the proper usage of the motor vehicles by use of  fleet monitoring system to track trip
movements, fuel usage, speed and proper handling of the vehicles on the road
then submit related reports to the supervisor and follow up the giving of
feedback to the drivers/riders in line with Baylor-Uganda fleet management
policy
·       
Develop
and monitor the implementation of a schedule for all motor vehicles and
motorcycles insurance and update the insurance claims file and e-database in
line with Baylor-Uganda fleet management policy
·       
Verification
of all utility bills, security, cleaning, and vehicle repairs with supporting
documents to establish their completeness and accuracy before submission to
finance for payment in line with Baylor-Uganda Financial policy.
·       
Monitor
the implementation of the approved consolidated operational regional
procurement plan and provide administrative support during the management of
micro procurements within the Region in line with Baylor Uganda regional
procurement guidelines.
·       
Review
and implement the approved security controls and procedures at the central
region inclusive of the performance supervision of the security team then
preparation of monthly consolidated security reports to the supervisor in line
with Baylor-Uganda security policy.



Qualifications, Skills and Experience:
·       
The
applicant must hold a Bachelor’s Degree (honors) in a business-related course
or any degree oriented towards Administration.
·       
The job
holder must have at least three (3) years relevant working experience in
general office administration and fleet management in a reputable organization.
·       
Good
interpersonal skills, communication skills, and analytical skills.
·       
Good
computer skills and knowledge of computer accounting packages,
·       
Knowledge
of the local language will be an added advantage
·       
You must
have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
How to Apply:
Applications should
include a cover letter, CV, daytime telephone contact, three traceable professional
references and certified UNEB certificates as well as certified University
Transcripts. To Apply, click the link below.
Deadline: 2nd August 2020
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