The Ugandan Jobline

Job Title:   ECHO Project Coordinator

Organization:
International Rescue Committee (IRC)

Duty Station:
Kampala, Uganda

About US:

The IRC has been
working in Uganda since 1998 supporting Internally Displaced Persons (IDPs),
refugees and local communities. IRC Uganda has a country office in Kampala and
field offices in Amudat, Imvepi, Isingiro, Kitgum, Kyegegwa, Lamwo, Moroto and
Yumbe. Specifically, to health and nutrition, the IRC implements programming in
Kasese, Kyegegwa, Lamwo, Moroto and Yumbe districts. The current country
program portfolio includes health and nutrition, protection and rule of law,
women’s protection and empowerment, education and economic recovery and
development programming.

ECHO Project

The Project
Coordinator will specifically support the ECHO-funded health project, entitled,
Epidemic disease surveillance and response and life-saving health services to
newly arrived refugees and vulnerable host community members in Uganda, a
10-month project covering 19 districts and 5 refugee settlements across the
South West, Mid-West, and Northern regions of Uganda. The project is
implemented through a consortium led by the IRC in partnership with Medical
Teams International (MTI). The project has three main result areas: 1);
Strengthened epidemic preparedness and risk reduction at the district,
community and health facility levels; 2) Increased safe, dignified and
meaningful access and utilization of quality comprehensive healthcare services;
and 3) Crisis Modifier: Strengthened contingency planning, first immediate and
effective life-saving response to epidemic emergency through a crisis modifier

Job Summary:  The ECHO Project Coordinator will be
responsible for overseeing the implementation of health activities, budget
management, monitoring and evaluation and reporting with an emphasis on
ensuring the timely and high-quality achievement of the project goal and
objectives by the respective consortium partner. The IRC being the lead
partner, ECHO project coordinator will take lead in communication and
coordination with consortium partner to ensure smooth implementation of project
activities

Key Duties and Responsibilities: 

Project Management:

·       Supervise a proper and timely implementation
of the ECHO project according to agreed policies and donor requirements.

·       Prepare and regularly update all project
tools, including work, spending and procurement plans;

·       Ensure overall budget monitoring and
analysis, financial management and expense control for the project in line with
IRC and donor rules and guidelines.

·       Ensure the planning and implementation of all
procurement related to the project with the responsibility to ensure that
procurement is timely and in line with donor requirements.

·       Enhance the quality of programming throughout
the project cycle through project review meetings, program quality initiatives
(gender analysis, stakeholder mapping exercise, etc), and program quality
checks.

·       In collaboration with M&E Manager, ensure
the implementation of M&E processes and the monitoring of the achievements
of the project.

·       Ensure the implementation of client
responsiveness and accountability mechanisms (participation and effective
communication of beneficiaries at all stages of project cycle).

·       Provide donor reports to Grants department,
as well as internal reports/requests for information in a timely manner.

Staff Management:

·       Provide supportive supervision to the Health
Managers; and other health program staff to develop work plans for
implementation of approved grants.

·       Support the field teams in the implementation
and monitoring of the work plans ensuring that activities reflect the
commitments IRC made to the donor and community.

·       Create staff development plans for all direct
reports in collaboration with the human resources department and contribute to
the training of health staff (mentoring, on-the-job sessions as well as formal
trainings).

·       Develop/organize training opportunities to
build the capacity of the health and nutrition staff and local partners in
order to transfer skills. This includes staff training in program management
areas such as reporting, budgeting, monitoring, evaluation, and supervision.

Partnerships:

·       Serve as focal person for partnership with
MTI, in close coordination with Grants department.

·       Organize monthly / quarterly project
meetings, monitoring visits and spot checks, between partner representatives,
technical advisors, M&E and support functions, both at field and
Kampala-level, as required.

·       Manage oversight for financial and
administrative management of the project, ensuring compliance by all partners
(IRC and MTI) with all relevant donor and organizational guidelines,
regulations and procedures.

·       Facilitate provision of training for project
staff on relevant guidelines, regulations and procedures.

·       Ensure that partners provide regular reports
and consolidate to provide periodic status updates on the Consortium’s
progress, challenges and planned mitigation measures.

·       Manage the development of the consortium
communication and advocacy strategy and promote the use of consortium-generated
knowledge and learning.

Coordination:

·       Working closely with Health Coordinator,
represent the consortium in all relevant working group meetings, national task
force (NTF) meetings, and all relevant national, district or settlement-level
meetings.

·       Maintain close and good relations with all
relevant stakeholders including: OPM, UNHCR and other relevant UN
organizations, local authorities, Ministry of Health and other line ministries,
donors, NGOs, CBOs and other partners.

·       Ensure proactive engagement and facilitate
formal meetings with key stakeholders including with relevant government
authorities.

·       Coordinate internally within IRC on a regular
basis with support departments, including Grants, Supply Chain, Finance,
HR/Admin and M&E.

Qualifications, Skills and Experience:

·       The ideal candidate must hold a Degree or
Master’s in international relations, public health, business administration,
management, human rights, social sciences or related field

·       At least seven years field experience in
management positions in INGOs

·       Broad working knowledge and experience of
working with ECHO and EU donors

·       Significant exposure and experience of
successfully managing and leading Consortia

·       Proven ability to prioritize tasks, meet
deadlines and work with limited supervision

·       Excellent interpersonal skills and
demonstrated ability to establish effective working relations at all levels

·       Demonstrated skills in financial management –
with knowledge and experience in managing complex budgets and ensuring donor
compliance

·       Experience in successfully managing various
forms of partnerships with stakeholders, including national and local
authorities, UN agencies, local NGOs, etc.

·       Fluent in written and spoken English.

·       A dynamic and flexible individual with ability
to multitask and who can work under pressure

·       Team player

·        Familiar with IRC’s PEERS an advantage

·       Strong budget management abilities

·       Good communication and interpersonal skills.

·       Excellent Microsoft word and Microsoft excel,
power-point presentation skills.

·       Willingness to travel to ‘insecure areas
within the constraints of IRC Uganda’s security policy.

How to Apply:

All suitably qualified and
interested candidates are encouraged to apply online

Click
Here

The IRC and IRC
workers must adhere to the values and principles outlined in IRC Way –
Standards for Professional Conduct. 
These are Integrity, Service, and Accountability.  In accordance with these values, the IRC
operates and enforces policies on Beneficiary Protection from Exploitation and
Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and
Anti-Retaliation.

Deadline: 31^st July 2020

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