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Job Title:    Principal Administrative
Officer

Organisation: East
African Community (EAC)

Reports to:  Director,
Human Resource and Administration

Duty Station: EAC
Secretariat, Arusha, Tanzania

REF: EAC/HR/2020-21/05

NB: Open
to Ugandan Nationals

About US:

The East African
Community is a regional intergovernmental organization comprising the Republic
of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic
of Tanzania, Republic of South Sudan, and the Republic of Uganda with its
Headquarters in Arusha, Tanzania. The EAC mission is to widen and deepen
economic, political, social, and cultural integration to improve the quality of
life of the people of East Africa through increased competitiveness, value
added production, trade, and investments. This is an exciting opportunity
for highly motivated and result-driven professionals who are citizens of East
African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan
and Uganda) to apply for the following position .

Job Summary:  The Principal Administrative Officer will
provide efficient administrative services and logistical support for EAC
activities

Key Duties and Responsibilities:  

·       
Ensure
cost effective and efficient procurement of goods and services.

·       
Provide
protocol services to visitors and dignitaries.

·       
Liaise
with the Ministries of Foreign Affairs and International Cooperation of the
Partner States in respect of Immunities and Privileges of EAC Staff in
accordance with Article (73) of the Treaty establishing the EAC and the
Headquarters Agreement including handling of diplomatic correspondences on
Identity Cards, accreditation, visas, and resident permits.

·       
Ensure
practical working relations with the East African Court of Justice and the East
African Legislative Assembly.

·       
Handle
management of transport, including planning, allocation, maintenance,
insurance, vehicle registration, controlling and accounting for fuel and making
regular reports.

·       
Liaise
with the Accounts Section to ensure payments for goods and services delivered
are effected.

·       
Facilitate
audit exercises in relation to administrative services.

·       
Carry
out general office management and coordinate provision of conference, protocol,
procurement, and security and estates management services.

·       
Prepare
progress and annual reports and follow up on implementation of Council and
Summit decisions related to administrative matters of the Community.

Qualifications and Experience:

·       
The
applicant for the East African Community (EAC) Principal Administrative Officer
job must hold a Masters Degree in Public Administration, Business
Administration or equivalent qualification from a recognized University.

·       
10 years
of experience in a similar or related position with 5 at senior level.
Substantial Knowledge of procurement procedures and consular/protocol services
is essential. Experience in working with similar organizations or institutions
will be an added advantage.

·       
Skills
and competencies: Analytical skills, administrative skills, organization
skills, communication skills, decision-making skills, negotiation skills, team
building skills, networking skills, result oriented skills, supervisory skills,
management skills, leadership skills, research skills, negotiation skills,
networking, and computer skills. Ability to work under minimum supervision,
innovativeness, problem-solving, working in a multi-cultural environment and
managing diversity. Must be proficient in computer applications.

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for
the above position.

Fringe Benefits:

The established
posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity: The EAC is an equal opportunity employer; therefore, female
candidates are particularly encouraged to apply. EAC will only respond to those
candidates who strictly meet the set requirements.

How to Apply:

All interested candidates
who meet the qualification and experience requirements for the above mentioned
position are advised to :

• Fill in the application form attached (download
  from here);
• attach their application letter, a
  detailed CV, Copies of certified academic certificates, and a copy of
  National Identity Card or Passport in PDF format scanned in one
  (1) file.
• Please quote the respective reference
  number on both the application letter and envelope.
• For electronic submission, please quote
  the respective reference number on the subject of the email and send to
  the address given below.

Please note:

1.        
You may submit your application either electronically or in hard copy but not
both.

2.        
Applications which do not :

• have EAC application form;
• indicate nationality and age;
• have the reference number;
• or have an application letter attached;
• have certified copies of their academic
  degrees and other professional Certificates;
• or fail to provide three referees will
  be disqualified.

3.        
Only qualified candidates will be contacted

4.        
EAC Staff Rules and Regulations preclude considerations of applicants above 55
years of age.

Please note that EAC
does not require candidates to pay money for the recruitment process. All
invitations for interviews will be done in writing.

A due diligence will
be conducted for all successful candidates in respect of their academic
certificates (certification by a recognized higher education body in the
respective Partner States) and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

Deadline: Friday, 21st August 2020.

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