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Job Title:    Procurement Officer

Organisation: East
African Community (EAC)

Reports to:  Senior
Administration Officer                            

Duty Station: East
African Health Research Commission (EAHRC), Bujumbura, Burundi

REF: EAC/HR/2020-21/39

NB: Open
to Ugandan Nationals

About US:

The East African
Community is a regional intergovernmental organization comprising the Republic
of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic
of Tanzania, Republic of South Sudan, and the Republic of Uganda with its
Headquarters in Arusha, Tanzania. The EAC mission is to widen and deepen
economic, political, social, and cultural integration to improve the quality of
life of the people of East Africa through increased competitiveness, value
added production, trade, and investments. This is an exciting opportunity
for highly motivated and result-driven professionals who are citizens of East
African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan
and Uganda) to apply for the following position.

Job Summary: The
Procurement Officer develops and Implements procurement policies and processes
for the EAC. S/He initiates preparation of Annual Procurement Plan, receiving and
reviewing requisitions for clarity, adequate specifications and to ensure that
bidders are able to respond to the quotation appropriately, receiving and
processing purchase requisitions from users, originating tender documents,
consolidating and preparing recommendations for tender awards, expediting
deliveries and updating and maintaining procurement transactions records.

Key Duties and Responsibilities:  The Procurement Officer will deliver the
following duties and responsibilities in a manner that is consistent and
cognizant of the EAHRC philosophy:

·       
Review
procurement policies and past performance of the Community arid make
recommendations on the basis of a logical forecast

·       
Initiate
preparation of Annual Procurement Plan.

·       
Plan for
all the supplies needs of the Community and formulate supplies policies and
guidelines for the Community.

·       
Receive,
review and process Purchase requisitions from User Departments.

·       
Maintain
the Supplies Manual for the supplies staff of the Community

·       
Prepare
minutes and reports of Tender board meetings.

·       
Generate
procurement reports and correspondences.

·       
Prepare
procurement transactions and provide a liaison link between suppliers and user
Departments.

·       
Compiling
Tender documents for the Tender Board Committee and make follow up.

·       
Advice
user departments on procurement guidelines In areas such as drawing
specifications and terms of reference right.

·       
Consolidate
and prepare recommendations for award of tenders/quotations.

·       
Carry
out inspections to assess utilization and control of supplies.

·       
Prepare
procurement transactions and provide a liaison link between suppliers and user
departments.

·       
Update
and Maintain Community suppliers’ databases and records. – Perform any other
duties as assigned by the Management from time to time

Qualifications and Experience:

·       
The
applicant for the East African Community (EAC) Procurement Officer job must
hold a Bachelor’s degree in Business Administration, Procurement and Supplies
Management or equivalent.

·       
Diploma
in Procurement, Purchasing and Supplies or equivalent

·       
At least
five years of relevant practical experience in the field of Procurement for
Goods and Services

·       
Proficiency
in standard computer applications such as Microsoft Office and specialized
applications like SUN system, SAP, or Oracles.

·       
Good
Customer Relations, Negotiation skills, effective Communication and Report
writing skills.

·       
Excellent
written and verbal communications in English and Kiswahili.

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for
the above position.

Fringe Benefits:

The established
posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity: The EAC is an equal opportunity employer; therefore, female
candidates are particularly encouraged to apply. EAC will only respond to those
candidates who strictly meet the set requirements.

How to Apply:

All interested
candidates who meet the qualification and experience requirements for the above
mentioned position are advised to :

• Fill in the application form attached (download from here);
• attach their application letter, a
  detailed CV, Copies of certified academic certificates, and a copy of
  National Identity Card or Passport in PDF format scanned in one
  (1) file.
• Please quote the respective reference
  number on both the application letter and envelope.
• For electronic submission, please quote
  the respective reference number on the subject of the email and send to
  the address given below.

Please note:

1.        
You may submit your application either electronically or in hard copy but not
both.

2.        
Applications which do not :

• have EAC application form;
• indicate nationality and age;
• have the reference number;
• or have an application letter attached;
• have certified copies of their academic
  degrees and other professional Certificates;
• or fail to provide three referees will
  be disqualified.

3.        
Only qualified candidates will be contacted

4.        
EAC Staff Rules and Regulations preclude considerations of applicants above 55
years of age.

Please note that EAC
does not require candidates to pay money for the recruitment process. All
invitations for interviews will be done in writing.

A due diligence will
be conducted for all successful candidates in respect of their academic
certificates (certification by a recognized higher education body in the
respective Partner States) and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

Deadline: Friday, 21st August 2020.

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