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Job Title:    Senior Personal Secretary

Organisation: East
African Community (EAC)

Reports to:  Judge
President/Principle Judge

Duty Station: East
African Court of Justice (EACJ), Arusha, Tanzania

REF: EAC/HR/2020-21/21

NB: Open
to Ugandan Nationals

About US:

The East African
Community is a regional intergovernmental organization comprising the Republic
of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic
of Tanzania, Republic of South Sudan, and the Republic of Uganda with its
Headquarters in Arusha, Tanzania. The EAC mission is to widen and deepen
economic, political, social, and cultural integration to improve the quality of
life of the people of East Africa through increased competitiveness, value
added production, trade, and investments. This is an exciting opportunity
for highly motivated and result-driven professionals who are citizens of East
African Community Partner States (Burundi, Kenya, Rwanda, Tanzania, South Sudan
and Uganda) to apply for the following position .

Job Summary:
The Senior Personal Secretary will manage the office and on the basis thereof
provide effective and efficient secretarial, administrative and office
management services.

Key Duties and Responsibilities:  

·       
Provide
Secretarial and administrative assistance

·       
Receive
and refer customers/visitors and direct them appropriately

·       
Maintain
office diary and draft responses to some correspondences as agreed with
Supervisor

·       
Maintain
an effective work relationship with others offices/departments and the general
public

·       
Maintain
an up to date diary and arrange appointments and meeting as appropriate

·       
Create
and maintain appropriate record and filing sub-system

·       
In
liaison with the Registry, handle incoming and outgoing correspondence

·       
Take and
transcribe dictation and draft correspondence, memoranda etc; and

·       
Promote
a positive good corporate culture and image of the EAC/EACJ.

Qualifications and Experience:

·       
The
applicant for the East African Community (EAC) Senior Personal Secretary job
must hold a Diploma in Secretarial Studies or equivalent. Skills in typing of
at least 60 wpm, and Shorthand speed of 100 wpm.

·       
10 years
of experience managing a busy office at senior level.

·       
Knowledge
of court procedures is an added advantage.

·       
Skills and
Competencies: Proficiency in secretarial work; computing skills, knowledge of
work processing and computer database programmers, administrative skills, basic
accounting skills, customer care, public relations, front desk management,
ability to take dictations; good command of Business English and Office
practices

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for
the above position.

Fringe Benefits:

The established
posts offer attractive fringe benefits including housing allowance, transport
allowance, education allowance, a medical scheme, and insurance cover.

Equal Opportunity: The EAC is an equal opportunity employer; therefore, female
candidates are particularly encouraged to apply. EAC will only respond to those
candidates who strictly meet the set requirements.

How to Apply:

All interested
candidates who meet the qualification and experience requirements for the above
mentioned position are advised to :

• Fill in the application form attached (download
  from here);
• attach their application letter, a
  detailed CV, Copies of certified academic certificates, and a copy of
  National Identity Card or Passport in PDF format scanned in one
  (1) file.
• Please quote the respective reference
  number on both the application letter and envelope.
• For electronic submission, please quote
  the respective reference number on the subject of the email and send to
  the address given below.

Please note:

1.        
You may submit your application either electronically or in hard copy but not
both.

2.        
Applications which do not :

• have EAC application form;
• indicate nationality and age;
• have the reference number;
• or have an application letter attached;
• have certified copies of their academic
  degrees and other professional Certificates;
• or fail to provide three referees will
  be disqualified.

3.        
Only qualified candidates will be contacted

4.        
EAC Staff Rules and Regulations preclude considerations of applicants above 55
years of age.

Please note that EAC
does not require candidates to pay money for the recruitment process. All
invitations for interviews will be done in writing.

A due diligence will
be conducted for all successful candidates in respect of their academic
certificates (certification by a recognized higher education body in the
respective Partner States) and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

Deadline: Friday, 21st August 2020.

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