The Ugandan Jobline

Job Title:        Cashier

Organization: Humanity
& Inclusion (Handicap International Federation)

Duty Station:
Arua, Uganda

Responsible to: Accountant

About US:

Handicap
International Federation (operating under the name Humanity & Inclusion) is
an independent and impartial aid and development organisation working in
situations of poverty and exclusion, conflict and disaster. We work alongside
disabled and vulnerable people to help meet their essential needs, improve
their living conditions and promote respect for their dignity and fundamental
rights.

Key Duties and Responsibilities:  Under the supervision of the Accountant and
in direct coordination with the Finance team at the Coordination level, the
Cashier will;

Manage the
mission’s cash box in the field office.

·       
Advise
the Programme team on compliance with cash flow procedures when required.

·       
Ensure
the cash box’s security at all times (keeping the box locked and in a safe
place when not in use for withdrawing or receiving cash).

·       
Receive,
prepare and check substantiating accounts vouchers and payment/reimbursement
documents before payment.

·       
Handle
cash withdrawals and receipts during the cash box’s opening hours.

·       
Prepare
cheques and transfer orders when needed for payments and ensure their timely
signature. 

·       
Manage
cash advances (delivery and justification).

·       
Fill in
the log books for the cash box, safes and banks after every
movement/transaction and conduct daily reconciliations between log books and
balances.

·       
Ensure
cash availability in the cash box and the bank.

·       
Alert
his/her line manager if a further cash supply is needed.

·       
Set up
monthly cash box inventories with his/her line manager.

·       
Ensure
compliance with the regulations on payments (expense commitment procedure).

Support the
Accountant with the necessary work entailed in closing the accounts within the
timeframes fixed and in compliance with HI’s procedure       

·       
Supports
the field Accountant in organising and dispatching of the monthly accounts to
capital office (soft and hard versions) in compliance with the procedure set
up.

·       
Organise
the archiving of supporting documents (current, permanent files, etc.)

·       
Update
the IT accounting database/excel sheet on a regular basis.

·       
Submit
the notes explaining any issues and correct the errors identified by the
Accountant and capital officer finance officer.

File and archive
the mission’s substantiating documents

·       
File
supporting documents in compliance with the requirements of the mission’s
donors, legislation and HI procedures.

·       
Take
regular copies of and archive supporting documents in compliance with the
mission’s donors’ requirements.

·       
File the
mission’s cash flow documents both hard and soft copies on a regular basis.

Respect HI
identity, rules and policies: In
coordination with the Human resources manager and the Field coordinator:

·       
Know,
understand, apply and respect HI code of conduct and ethics, HI mandate and
values, HI rules and operating procedure, HI policies (child protection policy,
policy and mechanism for the prevention of and fight against bribery, the
protection of beneficiaries from sexual exploitation and abuse policy) and make
sure they are known, understood, applied and respected by its team

·       
Know,
understand, apply and respect HI security rules and make sure they are known,
understood and applied by her/his team.

Qualifications, Skills and Experience:

·       
The applicant
for the Humanity & Inclusion (Handicap International Federation) Cashier job
vacancy must hold a diploma in Accounting, Business, Finance or related field;

·       
A
certificate in accounting or book keeping is a must

·       
A minimum
of two years of progressive work experience in a similar position

·       
Accounting
skills and experience in general ledger, journal entries, cash/bank management

Competencies

·       
Keeping
the accounts and Period-end closing operations

·       
Knowledge
of labour and Tax laws

·       
Management
of cash flow and funds storage, management of cash boxes

·       
Financial
filing and archives

Personal Qualities:

·       
Excellent
communication, organizational and reporting skills.

·       
Team
player, trustworthy and responsible.

·       
Excellent
attention to detail.

·       
High
integrity, self-driven and able to set own work schedule with rigorous
deadlines;

·       
Ability
to initiate and complete assignments and to work under demanding circumstances
with minimal supervision

Condition:

Starting Date: As
soon as possible

Length of contract:
5 months

Basic Salary: Based
on the level of experience

NB:

·       
Humanity
and Inclusion is an Equal Opportunity Employer, we encourage females and
persons with disabilities to apply to become a part of our organization.

·       
HI staff
must adhere to the values and principles outlined in the Code of Conduct. In
accordance with these values.

·       
HI
operates and enforces policies on Beneficiary Protection from Sexual
Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and
corruption.

·       
HI does
not solicit funds in exchange for employment opportunities.

How to Apply:

If you feel you meet
the requirements, please send an updated CV (3 pages max, including three
professional referees current and/or past line managers) with a cover letter as
One Document to HR department at recruitment@uganda.hi.org indicating the
position applied for.

Deadline: Sunday 26th July 2020 by 5:00pm

NB: Any efforts to
influence the recruitment process will lead to automatic disqualification.

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