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Job Title:   Administrative Assistant

Organization:
Ministry of Energy and Mineral Development

Duty Station:
Entebbe, Uganda

Reports to: Project
Administrator

About US:

The Ministry of
Energy and Mineral Development, also Ministry of Energy, Oil and Mineral
Development is one of the governmental bodies of Uganda. The ministry has the
function of developing and implementing policies related to electricity,
minerals, petroleum and petroleum products

About the Project:

The Ministry of
Energy and Mineral Development through the Directorate of Geological Survey and
Mines (Mines Department) is implementing the Mineral Wealth and Mining
Infrastructure Project and Minerals Laboratories Equipping and systems
Development Project.

Job Summary:  The Administrative Assistant  will Provide support to the Project team,
assisting in daily office needs and managing the project’s general
administrative activities. .

Key Duties and Responsibilities: 

·       Handling office tasks, such as filing,
generating reports and presentations, setting up for meetings, and reordering
supplies.

·       Providing real-time scheduling support by
booking appointments and preventing conflicts. Screening phone calls and
routing callers to the appropriate party

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Bachelor’s
Degree in Business Administration, or Secretarial or Secretariat, Development
Studies, Social Sciences and Office Management from a recognized institution

·       At least four (4) years of professional
working experience in the Administrative field in a recognized and competitive
institution

·       Proficiency in MS Office, with exceptional
knowledge of Excel and PowerPoint, working knowledge of Google Documents,
knowledge of office management systems and procedures, working knowledge of
office equipment, like printers and fax machines, proficiency in MS Office (MS
Excel and MS PowerPoint, in particular),

·       Excellent time management skills

·       The ability to prioritize work, attention to
detail and problem solving skills

·       Excellent written and verbal communication
skills

·        High
level of ethic and integrity and customer care

How to Apply:

All suitably
qualified candidates should submit applications together with detailed
Curriculum Vitae, photocopies of academic and other relevant documents, names
and addresses of three referees to the Permanent Secretary, Ministry of Energy
and Mineral Development. Attn: Principal Human Resource Officer. Amber House,
Second Floor Room, A 205, Kampala Road, Opposite Workers House

Deadline: 14^th August 2020 at 5:00pm.

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