Administration Jobs – Clerk – East African Community (EAC)

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Job Title:    Clerk

Organisation: East
African Community (EAC)

Reports to:  SUPREME
Programme Manager

Duty Station: Arusha,
Tanzania

REF: EAC/HR/2020-21/13

NB: Open to
Ugandan Nationals

About US:

The East African
Community is a regional intergovernmental organization comprising the Republic
of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic
of Tanzania, Republic of South Sudan, and the Republic of Uganda with its Headquarters
in Arusha, Tanzania. The EAC mission is to widen and deepen economic,
political, social, and cultural integration to improve the quality of life of
the people of East Africa through increased competitiveness, value added
production, trade, and investments. This is an exciting
opportunity for highly motivated and result-driven professionals who are
citizens of East African Community Partner States (Burundi, Kenya, Rwanda,
Tanzania, South Sudan and Uganda) to apply for the following position tenable
at East African Legislative Assembly.

Job Summary:  The Clerk will be in charge of the day
to day management; administrative and procedural affairs of the
Assembly.

Key Duties and Responsibilities:  

  • Shall be the Executive officer of the
    Assembly;
  • Responsible for the day to day
    administrative work of the Assembly including the convening and
    facilitation of its meetings, transmission and distribution of documents,
    recording of proceedings, preparation of all sectoral documentation and
    facilitation for Members of the Assembly;
  • Responsible for the proper Management of
    the Assembly’s finances and other resources;
  • Prepare the Assembly’s procedural
    documentation including session papers, bills, motions and reports;
  • Draw up Order of business, Agenda and
    Order Paper for Sittings of the Assembly;
  • Prepare and plan the strategic programme
    of activities, policy decisions, budget and coordinate general functioning
    of the Assembly;
  • Act as the Chief custodian of all
    records and other documents belonging or presented to the assembly;
  • Responsible for the official reports of the
    Assembly;
  • Ensure that the Assembly’s Rules of
    Procedure are complied with;
  • Provide guidance to Professional Staff
    of the Assembly; and
  • Carry out such other duties imposed upon
    him/her by the Treaty and the Rules of Procedure of the Assembly.

Qualifications and Experience:

  • The applicant for the East African
    Community (EAC) Clerk job must hold a Master’s Degree in Public
    Administration, Law, Social Sciences or a related field from a recognized
    institution with specialized training in Parliamentary administration and
    procedures.
  • At least fifteen (15) years working
    experience in a similar or related position preferably within a
    Parliamentary set – up. Should have served for not less than five years at
    the level of Deputy Clerk.
  • Should have strong pro-active, drafting
    and organizational skills. Should have good skills in management and the
    ability to deal with people in different capacities.

Eligibility for applications: Applicants from all EAC Partner States are eligible to apply for the
above position.

Fringe Benefits:

The established
posts offer attractive fringe benefits including housing allowance, transport allowance,
education allowance, a medical scheme, and insurance cover.

Equal Opportunity: The EAC is an equal opportunity employer; therefore, female candidates
are particularly encouraged to apply. EAC will only respond to those candidates
who strictly meet the set requirements.

How to Apply:

All interested
candidates who meet the qualification and experience requirements for the above
mentioned position are advised to :

  • Fill in the application form attached (download
    from here    );
  • attach their application letter, a
    detailed CV, Copies of certified academic certificates, and a copy of
    National Identity Card or Passport in PDF format scanned in one
    (1) file.
  • Please quote the respective reference
    number on both the application letter and envelope.
  • For electronic submission, please quote
    the respective reference number on the subject of the email and send to
    the address given below.

Please note:

1.        
You may submit your application either electronically or in hard copy but not
both.

2.        
Applications which do not :

    • have EAC application form;
    • indicate nationality and age;
    • have the reference number;
    • or have an application letter attached;
    • have certified copies of their academic
      degrees and other professional Certificates;
    • or fail to provide three referees will
      be disqualified.

3.        
Only qualified candidates will be contacted

4.        
EAC Staff Rules and Regulations preclude considerations of applicants above 55
years of age.


Please note that EAC
does not require candidates to pay money for the recruitment process. All
invitations for interviews will be done in writing.

A due diligence will
be conducted for all successful candidates in respect of their academic
certificates (certification by a recognized higher education body in the
respective Partner States) and employment records .

The Secretary General

East African Community

P. o Box 1096

Arusha – Tanzania.

Tel: +255 27 2162100

Fax: +255 27 2162190

E-mail: vacancies@eachq.org

Deadline: Friday, 21st August 2020.

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