The Ugandan Jobline

Job Title:    Finance & Administration Officer –
USAID / Uganda Family Planning Activity (FPA) (2 Job Vacancies)

Organization:
Pathfinder International

Duty Station:
Fort Portal, Masindi, Uganda

About US:

Pathfinder
International is driven by the conviction that all people, regardless of where
they live, have the right to decide whether and when to have children, to exist
free from fear and stigma, and to lead the lives they choose. Since 1957, we
have partnered with local governments, communities, and health systems in
developing countries to remove barriers to critical sexual and reproductive
health services. Together, we expand access to contraception, promote healthy
pregnancies, save women’s lives, and stop the spread of new HIV infections,
wherever the need is most urgent. Our work ensures millions of women, men, and
young people are able to choose their own paths forward.

Job Summary:  The Finance and Administration Officer will
serve as a primary support for the finance and administrative functions at a
Family Planning Activity Cluster Office. He/She will ensure that Cluster Office
financial and administrative activities are managed according to Pathfinder and
donor regulations and policies.

Key Duties and Responsibilities: 

·       Responsible for the day-to-day functioning of
the cluster office, including ensuring adequate office supplies, equipment,
cleaning and other support services.

·       As a member of the operations team, ensure
that PI financial and operations management policies and procedures and USAID
regulations are strictly adhered to.

·       Assists with ensuring compliance with USAID
and Pathfinder policies. Ensure expenses are in accordance with USAID
regulations (expenses are reasonable, allowable and allocable), and Pathfinder
policies and procedures.

·       Ensure that all project-related transactions
are conducted, processed and recorded as per Pathfinder Accounting systems.

·       Support mobile money payment system. Review
Mobile Money request forms against Participant registrations / attendance
forms, approved budgets and requests and all related support documents

·       Assists in the preparation and monitoring of
the budget, financial forecasts and cash flow projections.

·       Assists with monitoring all matters that may
affect the financial integrity of Pathfinder programs or the organization and
assists in investigations in response to allegations of improper conduct.

·       Organize logistics for workshops and events
and support the program team during such events.

·       Ensures timely tracking of all supplies and
equipment sent to the Cluster Office. Ensures timely delivery of supplies and
equipment to the specified locations and proactively liaises with relevant
officers to clarify relevant specifications.

·       Purchases goods and services, analyzes
purchase requisitions, and creates new and updates existing bid specifications.
Prepares and follows up payment requests for goods and services in a timely
manner in accordance with existing Pathfinder policies and guidelines.
Maintains a database of vendors.

·       Collects and organizes information from
Cluster districts in preparation for the annual external audit and/or program
specific audits.

·       Responsible for management of security and
related services for the cluster office

·       Assist with managing the assets and inventory

·       Any other duty as may be assigned by the
supervisor from time to time

Qualifications, Skills and Experience:

·       The ideal applicant must hold a Bachelor’s
Degree in Business, Accounting, Management, or any other relevant field. With
additional minimum Level 2 ACCA or CPA qualification;

·       At least three (3) years of experience in
financial administration roles

·       Experience with an accounting system

·       Previous experience with online banking
platforms is an added advantage.

·       Experience working with USAID-funded
projects, and with Mobile Money payments modules is a strong advantage;

·       Ability to work use various Microsoft office
applications.

·       High level of integrity

·       Excellent writing, management and
organizational skills

·       Software Applications: Advanced knowledge of
Microsoft products, including MS Word, PowerPoint, Excel, Access, Outlook.
Advanced knowledge of functional area specific software

·       Project Management Planning and Management:
Ability to plan and manage cross-functional initiatives

·       Analysis and Sound Judgement: Foundational
analytical and trouble shooting skills. Ability to make sound judgments.
Ability to improve processes, promote excellence and demonstrate accuracy and
thoroughness.

·       Languages: Proven ability to write and speak
using local language and English language

·       Communication: Advanced oral and written
communication skills using different forms of media. Ability to interact
professionally with culturally and linguistically diverse staff and clients.

·       Sexual and Reproductive Health and Rights:
Foundational knowledge of family planning and reproductive health principles,
practices and services, including program strategies and indicators.
Foundational knowledge of assigned business unit’s function and deliverables
supporting sexual and reproductive health and rights.

·       Passion for Sexual and Reproductive Health
Services: Demonstrated commitment to family planning, reproductive health
services, gender, maternal, child health services, and eradication of harmful
traditional practices

·       Influencing and Customer Service Skills:
Ability to influence using diplomacy skills with key stakeholders. Proven
customer service skills.

·       Self-Management and Teamwork: Ability to work
independently or as a member of the team, ability to be detailed-oriented and
consistently accurate, ability to manage stress effectively in a fast-paced
environment, and ability to quickly learn new systems, processes and procedures
and adapt local practices to global standards.

·       Confidentiality: Proven ability to maintain
confidentiality on work-related matters

How to Apply:

All Candidates who
meet the above requirements should send a cover letter indicating the job title
in the subject line to the Human Resources Manager USAID.- Uganda Family
Planning Activity(FPA) and a detailed CV indicating current and expected gross
salary, telephone contacts and three of the most recent referees: preferably
supervisors to ugandajobs@pathfinder.org

Deadline: 15^th July 2020

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