The Ugandan Jobline

Job Title:   Accountant (2 Job Placements)

Organization:
CARE International

Duty Station:
Kampala, Uganda

Reports to: the
Finance Lead S/he collaborates closely with Grants, Program and other support
staff

About US:

CARE is a global
leader within a worldwide movement dedicated to ending poverty. We are known everywhere
for our unshakeable commitment to the dignity of people. CARE works around the
globe to save lives, defeat poverty and achieve social justice. We seek a world
of hope, tolerance and social justice, where poverty has been overcome and all
people live with dignity and security. We put women and girls in the centre
because we know that we cannot overcome poverty until all people have equal rights
and opportunities. CARE has been working in Uganda for 50 years and in
2019/2020, we improved the lives of 2.6 million people (60% women). Our goal
for the next five years is to reach ten million people, through our gender
transformative, resilience building, and lifesaving programs.

As part of the
on-going reorganisation at CARE Uganda, the organisation has undertaken a review
of its program-support function and is seeking to recruit highly competent
professionals with a passion to support the most vulnerable women and girls.

Job Summary:  The Accountant supports the financial
operations of CARE Uganda and ensures timely and accurate financial reports and
practices including cash management, financial disbursements, ledgers etc. S/he
is responsible for entering financial information and maintaining financial
records for grants and overall organization. Other responsibilities include
monthly reconciliations like accounts payable and receivable, bank accounts and
expense accounts.

Key Duties and Responsibilities: 

General Ledger

·       Prepare, review and seek approval of journal
entries as appropriate.

·       On a monthly basis review all transactions
and reconcile the Accounts Payable and Accounts Receivable to the General
ledger.

·       Prepare the monthly Standard Financial
Analysis reports per the reporting calendar and submit to the Finance Head for
review.

·       Follow up any exceptions identified during
the analysis and resolve them or refer to the Finance Head where guidance is
required.

·       Prepare Payroll journals and allocation
journals for suspense accounts.

Accounts Payable

·       Before transactions are approved, review all
supporting documents and entries in the system checking that the supporting
documents are correct and adequate and that the entries are done correctly to
the appropriate chart fields.

·       Provide guidance to Accounts Assistants and
budget holders where coding is not done well and recommend adjustments
accordingly where necessary to comply with donor requirements or accounting
standards and organization policies.

·       Carry out monthly amortizations for all
prepayments.

Accounts Receivable

·       Recording of all receivable transactions
ensuring the right donors are charged and receipts are recorded to the right
donors.

·       Prepare or Review donor billings as specified
in the donor agreements.

·       Follow up and collect all receivables
including donor, staff and other miscellaneous receivables.

·       Follow up any long overdue receivables and
escalate where the debtor does not respond.

·       Monitor Staff advances to ensure only one
advance at a time and submit any advances older than 30days to Senior Finance
Manager for recovery through the payroll.

General Finance and Accounting

·       Review financial commitments and payments
requests to ensure compliance with CARE/Donor Policies and procedures.

·       Process all financial transactions in in
PeopleSoft to enable accurate financial reporting and monitoring.

·       Processing of payments, ensuring that all
relevant documents are attached and dully approved, e.g. invoices, delivery
notes, goods received notes (GRNs), credit notes, purchase order/ contracts,
quotation analysis, quotations, demand forms etc.

·       Prepare reconciliation of all other balance
sheet accounts (beyond AP & AR) on a monthly basis to ensure exceptions are
identified and dealt promptly.

·       Preparation of bank reconciliations on
receipt of the bank statements, ensuring that all direct debits are recorded
and/or investigated with the bank and should be resolved by the following
month.

·       Review financial management reports on a
monthly basis and provide timely feedback.

·       Perform physical verification of Assets at
least once per year to ensure that all assets are accurately recorded.

·       Oversee achieving of financial documents to
safe guard financial records and audit trails.

·       Review monthly payroll and all the related
statutory returns; compute staff separation benefits and ensure periodic
Statutory returns are done to ensure adherence to the approved CARE policies,
Employment and Tax Laws.

·       File all relevant statutory deductions before
the deadline – WHT, PAYE, NSSF, etc.

·       Liaise with respective program and grant
coordinators to assess the financial management of specific partners;

·        Assist
Grant Coordinators in conducting financial training programs for partners
involved in the implementation of CARE project.

·        Support Audit processes

Cash Management (%)

·       Prepare and
closely monitor the cash book and bank balances for cash flow management purposes

·       Prepare
quarterly and monthly Cash Flow
projections schedules inclusive of Sub-office quarterly projections by the 1st
of each month.

·       Monitor and
determine if sufficient funds are available to execute current and future
planned activities for a
quarter.

·       Monitor cash
book and bank balances and
compare with expected donor receipts and CO wire transfers to ensure the
minimum funds is maintained to avoid holding excessive funds.

·       On receipt of
cash requests from Sub Offices, prepare schedule for conversions or cash
transfers to the Sub Offices.
Liaise with the banks for bank rates for the conversions and negotiate the
rates. Also prepare conversions and transfers for the Country Office to Local
“UGX” bank accounts.

·       Review the Bank
transactions and prepare adjustments in liaison with Country Finance Lead and SSC accountant.

Promote Gender Equity and Diversity and Safeguarding
practices

·       Practice a
behaviour that is consistent with CARE’s core values, and promotion of gender
equity and diversity goals;

·       Plays a champion/change
agent role in identifying and implementing initiatives that enhance

·       Be a champion
/change agent and ensure CARE Safeguarding policies and procedures are adhered to by our partners and the staff
that S/he works with both directly or indirectly

·       Where possible
make appropriate recommendations to CO management on enhancing prevention strategies. This could include
collecting and analysing information on actual/potential risk factors for
vulnerability to sexual harassment, exploitation and abuse and elaborating
measures to address them

Perform Other Duties as
Assigned (including;-

·        Perform other duties as assigned by
supervisor.

Competencies

Excellence:
Sets high standards of performance for self and/or others; successfully
completes assignments; sets standards of excellence rather than having
standards imposed; ensures interactions and transactions are ethical and convey
integrity.

Integrity: Maintains
social, ethical, and organizational norms; firmly adheres to codes of conduct and
ethical principles inherent to CARE.

Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through
a variety of media to individuals or groups in a manner that engages the
recipient / audience and helps them understand and retain their message.

Facilitating Change: Supports and manages the change process at CARE Uganda by developing a culture
affirmative of change; encouraging others to seek and act upon opportunities
for different and innovative approaches to addressing problems and
opportunities; critically analyzing evolving and fluid situations; facilitating
the implementation and acceptance of change within the workplace; actively
engaging with resistance to change.

Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Uganda
to develop effective strategic relationships between one’s area and other areas/departments/units
or external organizations to achieve CARE’s objectives.

Management Excellence: Makes the connection between values and performance. Influences the performance
of others, and ultimately, the performance of the organization. Sets direction,
coaches & develops, promotes staff wellness & safety, practices &
promotes compliance, models gender equity & diversity, communicates effectively.

Developing Teams: Using appropriate methods and a flexible interpersonal style to help
build a cohesive team; facilitates the completion of team goals.

Diversity –
Promoting, valuing, respecting and fully benefiting from each individual’s
unique qualities, background, race, culture, age, gender, disability, values,
lifestyle, perspectives or interests; creating and maintaining a work
environment that promotes diversity.

Adaptability-
Expected to well adjust with the country, the CO operating environment and with
the Project team to function effectively and efficiently

Coaching –
Ability to demonstrate to enhance skills and capacity of staff working in the
field and office for them continue to serve CARE in the future program
activities

Qualifications, Skills and Experience:

·       The Ideal candidate should be able to
organize and manage their own work & time, work effectively and
cooperatively with others and towards shared objectives, able to explain
financial issues and procedures to colleagues, able to work under pressure and
towards tight deadlines, with strong analytical and problem solving skills.

·       At least Level-II part-professional
qualification is a MUST in additional to a Bachelor’s degree with a bias in
accounting.

·       At least 3- 4
years of experience in Finance and Accounting with a reputable organisation.

·       Experience
working in international NGO is desired;

·       Working
knowledge of PeopleSoft ERP or any other Financial management software is an
added advantage;

·       A post Graduate
qualification in a related field is an added advantage

·       Proven ability
to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance
that can be implemented and adhered to;

·       Knowledgeable
and connected in financial management system, knowledge of PeopleSoft will be an added advantage;

·       An approach to
mirror our core values: commitment, accountability, respect, effectiveness and diversity;

·       Ability to work
and communicate with a range of stakeholders

·       Operational
experience including planning,
development and implementation of operational activities;

·       Demonstrated
experience with donor rules and regulations in relation to risk management and mitigation

·       Proficient in
Computer with knowledge in Microsoft Office Suite, Internet usage;

·       Excellent
written and oral communication skills, with a fluent writing style and good knowledge and practical use of English.

·       Firm belief in
teamwork, gender equality, sensitivity to HIV/AIDS, conceptual understanding of participatory approach and sustainable
development.

·       Demonstrated
ability to plan and monitor workflows and performance in a complex environment

·       Ability to
produce high quality work and balance competing priorities within demanding timeframes

·       Good understanding of fund accounting and financial
analysis

·       Excellent
planning, organizational, analytical and decision making skills;

How to Apply:

All Candidates who
are interested in the above job should submit an updated CV and Application
letter giving a day time telephone contact and names, telephone contacts and
email addresses of 3 (three) work related referees only through our recruitment
email:(ugarecruitment@care.org)clearly  indicating
the job title in the email subject.

Care Is An Equal
Opportunities, Gender Sensitive, Corruption, Sexual Exploitation And Abuse
Intolerant Employer.

Please Note that
CARE International in Uganda does not ask any applicant payment for any
recruitment process

Deadline: 17^th July 2020

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