The Ugandan Jobline

Job Title:        Administrative
Associate

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: 
Uganda

Vacancy Notice: Internal Vacancy Notice no. 011/2020

Position Number: 10021805

Position Grade: GS-6

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:  The Administrative Associate is responsible
for the office management in assisting the concerned manager in the
implementation of general administrative and resource management tasks. The
Administrative Associate is normally supervised by a (Senior) Administrative
Officer or a National Administrative Officer who defines general work
objectives and provides necessary advice and guidance. The incumbent may
supervise some support staff. S/he keeps frequent contacts with staff at
various levels in the office and occasionally with staff at the same level in
other duty stations and/or Headquarters; with local suppliers and/or officials
and/or Implementing Partners (IPs) on subject matters which may be of
importance to the Organization.

Key Duties and Responsibilities:  

·       
Assist
the supervisor in the provision of resources (human, material and services)
necessary to support the day-to-day activities of the staff in the office.

·       
Assist
the supervisor in ensuring the UNHCR Office premises provide a healthy, safe
and respectful working environment.

·       
Provide
administrative support in the areas of finance, administrative and human
resources as well as up to date and accurate data and records in MSRP and other
systems.

·       
Provide
interpretation of administrative rules, regulations and procedures. Perform
personnel work including processing of entitlement, issuance of contracts
maintenance of various personnel records and files.

·       
Assist
in the recruitment of General Service staff for non-specialized work including
evaluating candidate applications, administering recruitment exams if
applicable, conducting preliminary interviews of candidates; assign General
Service staff to meet work requirements.

·       
Collect
information and assist in conduct of surveys on local cost of living, daily
subsistence allowance criteria, local salaries for office and servicing staff,
house rentals.

·       
Brief
international personnel on general administrative matters relating to visas,
licences, security; provide advice and ensure administrative support as
required.

·       
Arrange
for and/or attend meetings on day-to-day administrative matters, participate in
discussions of new or revised procedures and practices, interpret and assess
the impact of changes and make recommendations for follow-up action.

·       
Prepare,
on own initiative, correspondence, reports, evaluations and justifications, as
required, on general administrative or specialized tasks which may be of a
confidential nature within the assigned area of responsibility.

·       
Assist
in the preparation of office budgets applicable to staff and servicing costs
and maintain necessary budgetary control records.

·       
In
addition to general administration responsibilities, may also supervise
directly or indirectly, activities concerned with office and grounds
maintenance, security, transport and similar services.

·       
Arrange
for requisition of office supplies and equipment and arrange for control of
distribution and maintenance of appropriate inventory records.

·       
Perform
other related duties as required.

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations UNHCR Administrative Associate job
placement should have completed a High school diploma. Required.

·       
At least
three years of relevant work experience is required.

·       
IT-Computer
Literacy is required.

·       
Knowledge
of English is required.

·       
Analytical
Thinking

·       
Planning
and Organizing

·       
Change
Capability and Adaptability

·       
Certificate
in Business Administration, Finance, Office Management, Human Resources or
other related fields is desirable.

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.

Click Here

Deadline: 25^th June 2020

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