Supply Associate (High School UN Jobs) – United Nations High Commissioner for Refugees (UNHCR)

Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Duty Station: Kampala,
Uganda
Vacancy Notice: Internal/ External Vacancy Notice no. 009/2020
Position Number: 10033681
Position Grade: GS-6
About US:
The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:  The Supply Associate manages and supports all
activities pertaining to the supply chain function including planning,
sourcing, transport shipping, customs clearance and warehousing management in
the operation.
The incumbent is
supervised by a Senior Officer who defines general work objectives and provides
necessary advice and guidance. The incumbent may supervise some staff in the
office. The incumbent maintains regular contact on a working level on routine
issues with other UNHCR offices, UN agencies, NGOs, government partners and
commercial contractors in the area to facilitate the operation. The incumbent
directly supervises general service staff in the office, and reports to the
(Associate/Assistant) Supply Officer. The duty of the incumbent is to support
and monitor the management of material resources within the geographical area
covered by the office while exercising efficiency in the use of those resources
Key Duties and Responsibilities:  
Strategy
·       
Prepare
plans for delivery of relief items according to operational needs.
·       
Apply
UNHCR’s procurement strategy when planning for purchase of important
commodities and services.
Operational Support
·       
Ensure
timely customs clearance of consignments.
·       
Manage
storage of goods according to “best practices” and UNHCR rules and
regulations; maintain an efficient system for the release, distribution and
redeployment of goods.
·       
Coordinate
transportation and distribution of relief items.
·       
Coordinate
activities of implementing partners and/or contractors performing supply
related activities and ensure that they understand and adhere to relevant UNHCR
rules and procedures.
·       
Maintain
accurate and comprehensive records on logistical activities and provide timely
reports and updates both periodically and on request.
Infrastructure
Support
·       
Evaluate
purchase requisitions to ensure that specifications, delivery dates and all
other requirements are in order.
·       
Draft
and dispatch quotation requests and/or tenders and assist in the evaluation of
offers and draft bid-tabulations, prepare proposals for award of contracts to
the Committee on Contracts.
·       
Prepare
Purchase Orders and send confirmations, requests for inspection and other
correspondence, and monitor the manufacture/transport of ordered goods to
ensure timely delivery
·       
Provide
guidance and advice on UNHCR procurement policies and procedures to support and
assist requesting sections.
·       
Implement
effective asset and fleet management that regularly monitors the asset/fleet
pool, saves cost and safeguards the investment of the organisation including
receipt, inspection, registration & marking of new Property, Plant and
Equipment (PPE), organisation of the physical verification of PPE, ensure that
PPE agreements are properly issued and signed, and preparation of disposal
forms and cases for the Asset Management Board, and organise the disposal of
PPE according to Asset Management Board decisions.
·       
Provide
asset management reports, customised reports, and gathers information on all
assets and provides in-depth reports periodically and when requested
Business Support
·       
Monitor
the quality and accuracy of supply chain related data in relevant business
systems. Compile and analyse statistical information, identify trends and
developments in supply chain related matters that will assist in decision
making.
·       
Disseminate
and promote UNHCR’s global policies, standards and guidance on supply chain management.
·       
Any
other responsibility deemed necessary or as delegated by the Supervisor in
order to meet the level of service required by the organisation.



Qualifications, Skills and Experience:
·       
The
ideal candidate for the United Nations UNHCR Supply Associate job placement
should have completed High school diploma. Required.
·       
Additional
training/certificate in Trade, Business Administration, Economics, Marketing or
a related field is required.
·       
At least
six years of previous relevant job experience is required.
·       
Knowledge
of English is required
·       
Completion
of UNHCR learning programmes or specific training relevant to functions of the
position such as the Supply Chain Learning Programme (SCLP) is desirable
·       
Other UN
procurement and logistics training – such as IAPSO and UNPD is desirable
·       
Knowledge
and working experience of PeopleSoft/MSRP Supply Chain applications is
desirable.
·       
Analytical
Thinking
·       
Planning
and Organizing
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
details.
Deadline: 21st June 2020
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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