Senior Finance and Administration Manager Job Vacancies – International Lifeline Fund

Organisation:
International Lifeline Fund
Duty Station:
Uganda
About US:
International
Lifeline Fund (Lifeline) is a non-profit organization that began working in
refugee and displacement camps, emergency settings, and emerging markets in
2003 to enable sustainable access to fuel-efficient cooking technologies and
reliable safe water. Lifeline operates under the conviction that many of the
core problems underpinning global poverty – such as lack of access to efficient
cooking technologies and clean water – can be addressed through market forces
that sustain community-driven economic growth and livelihood benefits. With all
our initiatives, Lifeline’s approach engages community stakeholders in the
design, ownership, and long-term profit of these natural resource enterprises.
Key Duties and Responsibilities: 
 In close collaboration with the Country
Director and Director of Finance at the Global Office, the Senior Finance and
Administration Manager will be responsible for International Lifeline Fund’s
(Lifeline’s) day-to-day financial tracking of the country office including but
not limited to reporting, forecasting, detailed analysis and budget management.
Finance
·       Day to day management of Lifeline’s Finance
Department in accordance with existing financial procedures.
·       Ensure that the appropriate approvals and
signatures are present on the appropriate documentation before any payment is
issued.
·       Strictly follow the finance management
procedures’ cycle and report any observed anomalies to the CD and DOF
immediately.
·       Constantly review banking arrangements and
ensure timely transfer of funds and minimize exchange loses and bank charges.**
·       Supervise entries of receivables and
expenditures into cashbooks using QuickBooks.
·       Use and verify Lifeline (or any other codes
assigned for projects) budget codes on hard and soft copies, in the books of
original entries and in QuickBooks.
·       Monthly management of the bank accounts —
Maintain accurate and up to date. records in QuickBooks of all bank
transactions, including those made from Kampala.
·       Organize requisitions, receipts, invoices and
any other payment proof made by checks in the monthly accountancy folders and
separate them per donor.
·       Monthly management and reconciliation of all
accounts and bank statements in QuickBooks.
·       Generate timely accurate donor reports as
required.
·       Ensure compliance with all banking, financial
registration and auditing protocols within Uganda and/or as required by
partners’ agreements and procedures.
·       Budget management and reporting — Create
regular budget versus actual reports for program staff in collaboration with
Program Managers and Country Director (especially important for donor budgets).
·       Provide a consolidated monthly finance report
to the CD and Director of Finance on budget spending, including monthly budget
follow-ups.
·       Build capacity with existing finance staff
and train new staff members on financial matters.
Logistics/Administration
·       Strategically plan and manage Lifeline’s
Logistics Department in accordance with existing procedures.
·       Direct, optimize and coordinate full order cycles
·       Liaise and negotiate with suppliers
·       Supervise inventory tracking and efficiencies
·       Meet cost, productivity, accuracy and
timeliness targets
·       Make sure that currency rate set by HQ is
used comprehensively.
·       Brief new staff members on finance matters.
Separation Of Social Enterprise Entity
·       Work closely with Senior Management to
successfully separate social enterprise section
·       Review and certify documentation is in place
Other Duties Required
·       Stay abreast of any deadlines connected to
Human Resources and Administration or Programs.
·       Establish and maintain a well-organized
files/record keeping system (separate accountability documents per project)
making sure all files are in order and prepared for both internal and external
audits.
·       Ensure original documents are available for
color pdf copy if needed by HQ, donor or auditors.
·       Keep status of statutory deductions up to
date and maintain a separate file for monthly NSSF payments and URA payments.
·       Train/advise Program Managers/Senior Officers
about project financial management.
·       Draft documents as requested by the Program
Managers or CD.
·       Participate in team meetings as needed.
·       Be service minded while dealing with
colleagues and always keep a professional and friendly attitude while dealing
with colleagues.
·       Be attentive to others’ suggestions; manage,
evaluate and report daily activities to the CD and ensure information flow.
·       Report immediately to CD any financial
procedure breach.
·       · Review and revise all financial procedures
together with the CD and the Finance Department at Head Quarters. This may
include revising/correcting older QuickBooks files.
·       Continuously recommend improved financial
procedures for ILF.



Qualifications, Skills and Experience:
·       The ideal applicant must hold a Bachelor
Degree in accounting or finance or business administration and additional ACCA
/ CPA qualifications.
·       Must have at least 5 years’ experience in
financial management for large and complex projects in medium and large
institutions (both NGO and private sectors).
·       Ability and flexibility to handle high levels
of pressure to meet very strict deadlines and critical decision making.
·       High integrity, unquestionable character and
openness coupled with commitment to good governance.
·       Conversant with computer-based finance
management software skills and experience preferably with QuickBooks.
How to apply:
All interested
candidates should mail CV and references to hr@lifelinefund.org
Deadline: 12th June 2020
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