The Ugandan Jobline

Job Title: Partnerships and Grants Manager

Organisation: Saferworld

Duty Station: Kampala,
Uganda

Reports to: Team
Leader

About US:

Saferworld is an
independent international organisation working to prevent violent conflict and
build safer lives. We work with people affected by conflict to improve their
safety and sense of security, and conduct wider research and analysis. We use
this evidence and learning to improve local, national and international policies
and practices that can help build lasting peace. Our priority is people – we
believe in a world where everyone can lead peaceful, fulfilling lives, free
from fear and insecurity. We are a not-for-profit organisation operational in
12 countries across Africa, Asia and the Middle East.

Job Summary:  The Partnerships and Grants Manager will
oversee the effective grant management and compliance process of Saferworld’s
Uganda grants, working closely with project teams, ensuring strong systems for
project management are in place. S/he will play a key role in overseeing the
grant management and compliance of a significant new programme being
co-delivered with TPO Uganda; with the aim of addressing main conflict drivers,
which include but not limited to; competition over natural resources; the mass
influx of refugees; inadequate transitional justice processes; and flawed
electoral processes, leading to a more peaceful, secure and resilient
communities in Uganda.

Key Duties and Responsibilities:  

Lead on ensuring
effective grant management of Saferworld’s grants in Uganda

·       
Ensure
systems, processes and workflows for grant management and compliance are in
place – including developing or updating them when required.

·       
Manage
the reporting process on a portfolio of grants relating to the Uganda programme
– including working with the project and finance teams to produce and write
timely and accurate narrative and financial reports.

·       
Ensure
relevant project documentation is stored and updated systematically, enabling
everyone to have access to the right information regarding the grants.

·       
Manage
the process of the grant set up and closure, working with teams in Uganda and
in London to ensure relevant staff know about their roles and responsibilities
in relation to compliance, as well as deadlines.

·       
Coordinate
monthly grant management meetings with finance and project staff, to ensure
that finances are reconciled, communication around the grant progress is up to
date, and follow up actions are recorded and acted upon – including informing
relevant staff or the donor about changes.

Work with
Saferworld staff and partners to ensure programme compliance and quality, in a
way that reflects the principles of power-sharing and accompaniment

·       
Provide
support to Project Managers in developing activity and spending plans with
programme team and partners, and reviewing budgets according to donor rules.

·       
Work
closely with the MEL Adviser and Programme Support and Learning team to ensure
that MEL information required for reports is shared and information needed is
recorded and collected, including for evaluations.

·       
Work
closely with the programme staff to develop working relationships with
Saferworld’s partners through regular communications and coordination,
including in signing Memorandums of Understanding, adherence to partnership
agreements and processes, financial receipts and expenditure reports,
developing and managing systems to track partner’s spend against income in
relation to the project, contract compliance, and donor financial and narrative
reports – including IATI where needed.

·       
Support
the implementation and integration of safeguarding and other priority
Saferworld policies with Uganda programme staff and partners.

Lead on ensuring
donor compliance and reporting and strategic engagement in Uganda

·       
Manage
and maintain good donor communications for existing and new grants through
effective grant management and donor stewardship, including coordinating
responses on contracts and ensuring contractual compliance.

·       
In
coordination with Uganda and London teams, ensure submission to donors of
timely financial reports, payment requests and updated budget forecasts and
amendments for approval.

·       
Work
with regional and HQ finance teams to ensure project audits meet donor
regulations and deadlines.

·       
Work
with Uganda and funding colleagues to nurture and develop donor relationships.

·       
Represent
Saferworld and facilitate engagement with external funders to advocate for
change and promote support for Saferworld’s work.

·       
Together
with funding and programme development staff, identify and support the
development and implementation of a funding strategy and support programme
development and funding proposals.

Qualifications, Skills and Experience:

·       
Proven
experience of project and budget management (e.g. project planning, grant
management, compiling and monitoring budgets, monitoring and evaluation,
narrative and financial reporting), preferably in an NGO or INGO setting.

·       
Experience
in developing and maintaining systematic and transparent records in order to
keep track of projects and for accountability and auditing.

·       
Experience
of donor compliance and managing institutional donor funding (e.g. from the EC,
UK or Sweden would be an advantage).

·       
Experience
of effective and values-based partnership work between international and local
organisations and communities.

·       
Experience
in areas such as peacebuilding and conflict prevention is an asset.

·       
Experience
in organisational learning or organisational development, including support
partners’ in organisational development is an asset.

·       
Experience
of using Sun systems – for financial management and reporting would be an
advantage

·       
Experience
of being involved in auditing process is desirable

·       
Excellent
written and oral communications skills in English

·       
Excellent
writing skills, including report writing

·       
Strong
interpersonal skills and ability to communicate with people from all walks of
life

·       
Ability
to explain complex ideas in easily accessible ways tailored to different
audiences

·       
Strong
planning skills

·       
A
self-starter who is willing to take the initiative and drive things forward
with minimal oversight

·       
Personable
and committed to working as a team – ability to take a cooperative and
problem-solving approach

·       
Ability
to develop and maintain positive relationships with a wide range of stakeholders,
including civil society organisations, government bodies and officials, and
international donors

·       
Commitment
to and compliance with Saferworld’s safeguarding principles

·       
Commitment
to respect and value equality and diversity, and understanding of how this
applies to own area of work

·       
Commitment
to own continuing personal and professional development

·       
Commitment
to the vision, mission and values of Saferworld

·       
Ability
to travel frequently to northern Uganda, Karamoja, West Nile, Western Uganda
and other areas as may be required.

·       
Potential
occasional travel in the region and internationally

How to Apply:

All candidates are
strongly encouraged should apply with an application form, Download
Here send to HR Team at jobs@saferworld.org.uk (Ref: UG-PGM)

Deadline: 21^st June 2020 

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