Monitoring and Evaluation Officer NGO Jobs – Uganda Youth and Adolescents Health Forum (UYAHF)

Job
Title:        
 Monitoring and Evaluation Officer
Organization:
Uganda Youth and Adolescents Health Forum (UYAHF)
Duty Station: Kampala,
Uganda
About US:
Uganda Youth and
Adolescents Health Forum is a dynamic and leading youth led and youth serving
health and human rights organization that works to advance sexual and
reproductive health and rights for young people, enhance gender equality and
promote economic empowerment and young people’s meaningful participation.
UYAHF’s envisions a
generation where young people are pro-active and meaningfully participate in
national development processes and our overall goal is to empower adolescent
girls and young women to live quality lives with equity, dignity and
opportunities to realize their full potential.
Job Summary:  The Monitoring and Evaluation Officer will be
responsible for; coordinating the collection, compilation, consolidation and
analysis of data to track programs/ projects activities, monitor progress and
support impact measurement. S/he will also conduct development research, engage
in reflective practice and generate lessons from projects/program and prepare
M&E plans for the organization. S/he is responsible for establishing and
ensuring better data management systems for the core program they will be
assigned for and will coordinate the proper and timely evaluation of project
objectives/impact. They will supervise, coach, and mentor other organizational/
program staff in key M&E processes and will ensure the existence of
accountability mechanisms and devise a strategy for program staff participation
in M&E activities. The position holder will closely work with front line
staff and UYAHF Change Champions. They will also work closely with the
programme officers and directly report to the programme manager. Additionally,
the M & E officer will also coordinate and lead on efforts to strengthen of
UYAHF’s district and national level efforts in meeting organizational goals
through the learning opportunities.
The M & E
Officer will work within UYAHF’s programming mandate and goal of reaching the
most vulnerable adolescent girls and young women and supporting them with
opportunities to realize their full potential.
The Ideal candidate
for this position will use their passion for youth empowerment, their
innovation, Monitoring and Evaluation skills, their knowledge of documentation
and communications to adequately participate and inform work planning,
coordinate data collection and compilation and document results of our head and
regional officers including working directly with and collaborating with the
district authorities, CSO partners, youth organizations, schools, health
centers among others.
Key Duties and Responsibilities:  
·       
Meaningfully
participate and influence program/project design, evaluation and learning.
·       
Consultatively
lead on the process of developing and regularly updating UYAHF’s Monitoring,
Evaluation and Learning strategy and ensure all staff, change champions and key
partners participate.
·       
Participate
in program/ project design specially in developing log frames and regularly
populating them with required information/data;
·       
Design,
develop and continuously update project M&E, and impact measurement tools
and systems on timely fashion;
·       
Develop
and make sure all the projects have tested monitoring tools that capture both
program activity and indicators progresses;
·       
Take
part in diagnostic studies, evaluations and surveys;
·       
Organize
periodical ongoing program review, reflective practice, evaluation and progress
monitoring and learning events by involving, staff, change champions,
communities and local partners;
·       
Organize
panel monitoring and/or similar Monitoring, Evaluation and learning events to
ensure accountability to the target community, with relevant stakeholders
including communities and ensure their dissemination to concerned parties;
·       
Establish
and maintain project level information management system;
·       
Design a
strategy to collect filed level information required by UYAHF, donors and/or
stakeholders;
·       
Proactively
ensure networking and sharing of lessons from the core programs/projects with
strategic partners and other stakeholder including government;
·       
Ensure
that learning from previous projects is incorporated into project design where
applicable;
·       
Coordinate
synergy and cross-learning among different projects and programs;
·       
Cross
learning among projects by regularly producing (compiling) summary monitoring
reports and sharing to staff and partners.
Monitoring and
evaluation
·       
Track
progress against monitoring work plans;
·       
Coordinate
the field level community participatory monitoring and evaluation, reflective
practice and impact measurement;
·       
Ensure
the on-time execution of projects major monitoring and evaluation events
including but not limited to baseline surveys, mid-term evaluations, final
evaluation, data quality audit and field supervision;
·       
Provide
technical assistance to staff and partner organization on information
management system, proper data collection and record keeping;
·       
Provide
consistent, supportive supervision to strengthen staff performance as necessary
to meet monitoring objectives;
·       
Update
M&E plan timely and provide feedback to program staff on status and quality
of implementation.
·       
Assist
with monthly and/or quarterly performance indicator analysis, including
generation of reports as well as presentations for staff related to on-going
performance;
·       
Conduct
regular data verification exercises to ensure reporting and collection of
quality data;
·       
Verify
entered data for completeness, correctness, and consistency and follow up on
any data quality issues;
·       
Document
findings from data quality audits and store in project files to ensure
collective and sustainable access;
·       
Actively
participate in and contribute to M&E team activities, system assessments,
development and implementation of new systems and/or tools aimed at
strengthening overall M&E practices at UYAHF;
·       
Closely
work with staff to ensure they follow correct procedures and criteria during
beneficiary registration;
·       
Take
part in the recruitment of enumerators and survey consultants;
·       
Provide
M&E inputs for reports written during project implementation;
·       
Periodically
leads reflective practice forums at field office/ project level and compile
lessons from project implementation processes.
Information
management and reporting
·       
Establish
and maintain project information management system;
·       
Submit
data set to update country office wide program database on monthly basis;
·       
Compile
regular project monitoring report, including lessons learned, prepared by
different projects and application of evaluation recommendations;
·       
Ensure
all projects have downward/ forward accountability mechanisms and works with
project staff to facilitate implementation;
·       
Compile
monthly, quarterly, biannual and annual tabular and narrative reports (as
required by project stakeholders) on projects’ accomplishments by cost and alert
the management for special deviations from the plan.
Capacity building
and supervision
·       
Assist
local partners in designing monitoring and reporting tools and establishing
database management systems.
·       
Organize
orientation for front line staff, partners’ staff and UYAHF change champions on
the monitoring tools and train them how to use data for decision making;
·       
Build
capacity of frontline staff and change champions to understand UYAHF’s program
principles and the bigger picture, in general;
·       
Coach,
mentor and supervise project officer/s and ensure their compliance to MEL.
·       
Assist
staff in completing performance management activities including: performance
planning, monitoring, and annual performance appraisals;
·       
Responsibility
for assigned adhoc duties
·       
Perform
any other duties that may be assigned by the immediate supervisor



Qualifications, Skills and Experience:
·       
The
applicant must hold a Degree in M&E, project planning and management,
statistics, computer science/IT/, Public health or any other related field; A
master degree or post graduate diploma in any related field is an added
advantage.
·       
At least
three years’ demonstrated experience working in monitoring, evaluation and
learning is preferred;
·       
Excellent
computer skills are required (particularly Advanced Microsoft Excel, Access,
power point and Word and other commonly used M&E computer programs);
·       
Strong
data collection, analysis, and report writing skills required;
·       
Ability
to work independently, think analytically and take initiative in solving
problems;
·       
Ability
to communicate technical issues effectively;
·       
Familiarity
with log frame development, analysis and M&E plan;
·       
Experience
in conducting assessments, survey and research;
·       
Desirable
– Reproductive health background and Working with highly vulnerable and
displaced people would be added advantage;
·       
Desirable
– demonstrated knowledge in project planning, coordination and management would
be an added advantage.
·       
Good
verbal communication skills in local languages and working knowledge of
English;
·       
A strong
team player with excellent interpersonal skills and the ability to work with
groups of diverse backgrounds.
How to Apply:
All candidates are
encouraged to send an updated resume/CV (3 pages Max) with a motivation/cover
letter (2 pages Max) and two reference letters, to: info@uyahf.com and copy apiowinnie@uyahf.com.
Only successful candidates will be contacted.
Deadline:  18th
June 2020
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