The Ugandan Jobline

Job Title:        Receptionist

Organisation: United
Nations High Commissioner for Refugees (UNHCR)

Duty Station: Mbarara,
Uganda

Vacancy Notice: Internal/ External Vacancy Notice no. 008/2020

Position Number: 10033694

Position Grade: GS-3

About US:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.

Job Summary:  The Receptionist will assist in organizing and
coordinating the reception area of UNHCR Office. The incumbent has no supervisory
role and will always function under the direct supervision of a (Senior)
Associate or an Officer who is required to monitor the performance of the
incumbent and provide regular guidance. The incumbent will have internal
contacts within UNHCR with staff members and focal points from different units
and with external parties for exchange of information and reception of
visitors.

Key Duties and Responsibilities:  

·       
Receive,
screen and assist visitors/clients and escorts them to responsible officer
concerned. Adopt tactful attitude to inform and convince interlocutors to
accept unforeseen situations, such as waiting longer than expected, meet with a
different officer than expected or accepting the cancellation of an
appointment.

·       
Answer
to incoming calls and transfer calls to concerned officer and/or take messages
or provide general information, understanding the importance and the
confidentiality of the issues treated.

·       
Receive
and transmit verbal and written messages to appropriate
officer/office/Unit/Department.

·       
Record
the incoming and outgoing mail and manage internal courier distribution, as
appropriate. Register/keep records of visitors/clients, as requested.

·       
Utilise
office equipment (telephone, fax, radio, computer…) when necessary.

·       
Perform
any other clerical duty that may be required

Qualifications, Skills and Experience:

·       
The
ideal candidate for the United Nations UNHCR Receptionist job placement should
hold a High school diploma

·       
At least
three years of previous job experience relevant to the function is required.

·       
Analytical
Thinking

·       
Planning
and organizing

·       
Change
Capability and Adaptability

·       
Knowledge
of English is required

Desirable Qualifications:

·       
Good
computer skills in using various office applications (including Microsoft Word,
Excel, Internet Explorer and Access) is desirable.

·       
Good
knowledge of proGres (HCR database for registration of refugees, returnees and
displaced persons) is desirable.

How to Apply:

All interested
Ugandan nationals who wish to join the United Nations High Commissioner for Refugees
(UNHCR) in the aforementioned capacity are encouraged to click on the link
below and follow the application instructions after reviewing the job details.

Click Here

Deadline: 21^st June 2020

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