The Ugandan Jobline

Job Title: Procurement Officer

Organisation: National
Bureau for NGOs

Duty Station: Kampala,
Uganda

Reports to: Senior
Procurement Officer

About US:

The National Bureau
for NGOs (NGO Bureau) is a semi-autonomous body under the Ministry of Internal
Affairs established by the NGO Act 2016. The Act mandates it to register,
regulate, coordinate, inspect, monitor and oversee all NGO operations in the
country.

Job Summary:  The Procurement Officer will be supporting the
department in coordinating monitoring and providing technical support for the
implementation of procurement and disposal of assets function of the Bureau to
ensure value for money. He / she will provide support role in coordinating,
monitoring and providing technical support for the implementation of
procurement and disposal of assets function of the Bureau to ensure value for
money .

Key Duties and Responsibilities:  

·       
Compile
schedules of procurement requirements:

·       
Prepare
draft bidding documents and procurement plan;

·       
Reference,
verify and manage procurement documentation:

·       
Enter
sanctioned transactions in the procurement system for further processing

·       
Advise
end users on development of procurement specifications,

·       
Store
procurement records and information on suppliers,

·       
Receive
and attend to inquiries from bidders and suppliers,

·       
Distribute
bidding documents and notices;

·       
Facilitate
and manage the bidding process;

·       
Receive
and register bids:

·       
Advertise
tenders.

·       
Prepare
monthly reports to PPDA

·       
Perform
any other duties as assigned by the Senior Procurement officer

Qualifications, Skills and Experience:

·       
The applicant
must hold a Bachelor’s Degree in Procurement and Logistics Management or Full
professional qualification in Supply Chain Management (CIPS)

·       
A post
graduate Diploma in Procurement Management will be an added advantage

·       
A minimum
of two (2) years of experience in procurement and contract management in public
sector is required; Membership of any professional body eg. IPPU, CIPS: Good
knowledge of procurement policies and procedures of a multilateral financial
institution (preferably the PPDA, Government of Uganda, Donor Projects), and
good knowledge of the institutional, technical, and commercial aspects of
procurement will be an added advantage.

Competencies

·       
Result
oriented

·       
Understands
the PPDA Act

·       
Knowledge
of Procurement and Supply Chain/ Logistics Management or Purchasing &
Supplies/Materials Management

Technical

·       
Understands
the Government procurement system

·       
Knowledge
of the PPDA Act.

·       
Good
analytical skills

·       
High
level of integrity and honesty

·       
High
level of professionalism

·       
Serves
the interests of bidders equally

·       
Upholds
principle of value for money in every procurement.

Core competences:

·       
Computer
literacy skills:

·       
Excellent
interpersonal skills:

·       
Good
communication and reporting skills:

How to Apply:

All suitably qualified
and interested candidates are invited to submit their application letters
together with the following:

·       
Detailed
and updated curriculum vitae signed and dated by the candidate;

·       
Certified
copies of academic transcripts and certificates:

·       
Copy of
the applicant’s National Identity Card.

·       
Names
and addresses of three (3) referees who should forward their recommendations
directly to the Executive Director. Referees should attest to the candidate’s
academic credentials, managerial skills and integrity.

Sealed applications
should be addressed and delivered to the address. East African Time.
Application letters with accompanying documents can also be emailed to
outlook@ngobureau.com with the subject clearly indicating the position applied
for

The Executive
Director

National Bureau for
NGOs

3rd Floor, Kingdom
Kampala Building

Plot 31 A-35A, 37A-39A,
Nile Avenue

P. O. Box 24216,

Kampala, Uganda.

The envelopes should
be clearly marked “APPLICATION FOR THE POSITION OF ….. (Please indicate
the specific position applied for)” on the top right corner.

Deadline: 26^th June 2020 by 1:00pm

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