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Job Title: Medical Logistics Assistant

Organisation: International
Rescue Committee (IRC)

Duty Station: Uganda

Reports to: Transport
Manager

About US:

The International
Rescue Committee helps people whose lives and livelihoods are shattered by
conflict and disaster to survive, recover, and gain control of their future. It
was created by Albert Einstein more than 80 years and has been working in
Uganda since 1998. It has particularly working in the conflict zones where tens
of thousands of people have been kills and over 1.6 million displaced.
Following a peace agreement in 2006, Ugandans are returning home and looking to
rebuild their lives. The IRC is there to protect women and children from
violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.

Job Summary:  The Medical Logistics Assistant is responsible
for ensuring the overall care and maintenance of the Kampala stored and any
rented pharma warehouse. Medical Logistics Assistant must be able to rapidly
turn Program materials around, whilst ensuring the security of the materials
and maintaining audit-compliant records.

Key Duties and Responsibilities:  

·       
Understand,
implement and/or maintain standard IRC pharmaceutical inventory management
policies and procedures.

·       
Manage
and document the receipt, handling, storage, release and reporting of medical
items through the IRC warehouse(s).

·       
Advise
supervisor of potential inventory shortage.

·       
Manage
casual laborers in the warehouse.

·       
Ensure
the maintenance of warehouse building(s), fittings and equipment.

·       
Implement
and ensure clear safety procedures.

·       
Implement
and ensure clear loading/unloading procedures, correct stacking and turnover
(FIFO) procedures.

·       
Advise
the Transport Manager of warehouse-specific issues or improvements

·       
Maintain
the Warehouse activity book recording all outgoing and incoming receipts and
activities.

·       
Ensure
proper storage and distribution of medicines and proper supplies as per
distribution plan.

·       
Ensure
reconciliation of orders placed, orders received and items distributed to the
field sites, share procurement documents with field team for items purchased
centrally.

·       
Ensure
proper documentation of waybills, store releases and other documentation.

·       
Receive
and verify medicines and medical supplies with/ under technical guidance of
Pharmacist.

·       
Provide
regular updates on medically related procurements.

·       
Provide
training to program, finance and Operations on the storage and release of
warehouse items including pharma and non-Pharma.

·       
Create a
report on availability of storage space for procured or ordered items and
advice requestors on duration of storage.

Warehousing and
Inventory

·       
Monitor
security of IRC’s storage and supplies.

·       
Receive
completed store’s request forms and prepare the goods for issuance.  

·       
Ensure
goods, equipment are signed for received on the request form (office
expendables) or waybill (all other items).

·       
Prepare
a monthly report for the expendables store outlining all stock movements and
remaining balances.

·       
On a
monthly basis, work with the Supply Chain Coordinator to reconcile the
Warehouse register in the Asset tracking sheet and equipment issuance forms.

·       
Update
the stock record cards regularly.

·       
Conduct
routine inventory inspection and submit report to the Supply Chain Coordinator
in a timely manner.

·       
Maintain
full and accurate inventory records.

·       
Undertake
(documented) monthly and ad-hoc physical inventory checks.

·       
Conduct
documented quarterly job performance reviews of Warehouse staff, providing
appropriate feedback.

·       
Provide
on-time, standard monthly reports to the supervisor.

Qualifications, Skills and Experience:

·       
The
applicant must hold a Bachelor’s degree or Diploma in Procurement and Supply
Chain management with experience in lieu.

·       
Two
years of working experience performing similar duties.

·       
Certifications
in Humanitarian Medical Logistics Practices (MedLog) will be added advantage

·       
Strong
sense of personal integrity.

·       
Attention
to detail.

·       
Strong
supervisory skills.

·       
Ability
to multi-task.

·       
Team
spirit and problem solving abilities.

·       
Knowledge
of generic medical warehouse management systems and forms

·       
Physically
mobile, able to lift 30kg without strain.

·       
Competent
in spoken and written English

·       
Good
mathematical skills.

·       
Competent
use of PC especially spreadsheets (format / sort / filter)

·       
Excellent
written and verbal communication or interpersonal skills is a must.

·       
Excellent
communication skills and analytical skills.

·       
High
level of integrity.

How to Apply:

All suitably
qualified and interested candidates are encouraged  to apply online
at the link below.

Click
Here

Deadline: 24^th June 2020

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