Fresher Finance and Administration Officer NGO Job Careers – Danish Refugee Council (DRC)

Organization: Danish
Refugee Council (DRC)
Duty Station:
Uganda
Reports to: Area Manager
About US:
The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.
Job Summary:  The Finance and Administration Officer will facilitate
the efficient and effective financial/administrative operation of the DRC field
office. She/he will ensure compliance with all DRC Operations Handbook Manual
(OHB) alongside donor policies, procedures, guidelines and rules and will seek
and receive policy guidance/ instructions and support from the Finance Manager,
Kampala.
Key Duties and Responsibilities:  
Finance
·       
Assist
the Area Manager with preparation of the Field Office and donor budgets.
·       
Implement
financial policies and procedures of DRC and donors.
·       
Establish
the cash requirements, and maintain adequate cash levels and related cash
controls including safe custody of safe keys.
·       
Supervise
weekly cash counts and reconciliations by DRC field office and ensure they are
conducted every Friday of the week and reviewed by the Area Manager before
submitting to Kampala
·       
Supervise
month end cash counts and ensure they are submitted to DRC Country office in
Kampala by 1st of every month.
·       
Confirm
that full accountabilities (documentations) are obtained for all expenditures
in order to validate all financial claims.
·       
Carry
out initial review of the weekly cashbook every Friday of the week and ensure
there is complete documentation for all the projects
·       
Check
that transactions are properly recorded and entered into the cash books on a daily
basis.
·       
Reconcile
daily, weekly and monthly cash books to ensure accuracy of transactions
·       
Assist
the Area Manager with budget follow ups with sector Team Leaders.
·       
Ensure
that monthly cash books are submitted to Finance Manager by the 5th of every
month.
·       
Process
approved payments of supplier / service provider invoices on the basis of
complete documentation.
·       
Prepare
schedules for all taxes withheld or paid on a monthly basis where relevant and
submit to Finance Manager for verification before submission to the relevant
authorities.
·       
Assist
with the monthly, quarterly and annual DRC and donor reports preparation.
·       
Support
all units to adequately prepare for both internal and independent audits.
·       
Check
and ensure that copies of project files and related documents are submitted to
DRC Country office in Kampala for back up storage in both hard and soft copies.
·       
Supervise
scanning of vouchers and supporting documents on a monthly basis
·       
Inform
the Area Manager on all financial issues which can affect the execution of the
DRC programmes.
·       
Ensure
the safeguarding of all available funds.
·       
Review
Payment Requests in accordance with the approved authority Matrix and running
budgets.
·       
Reconcile
the accounts payables, receivables/advances and Issue receipts for all the
funds received.
·       
Prepare
the schedule of monthly timesheet charge codes for review by Area Manager
whenever received by Kampala Finance office.
Administration
·       
Maintain
an up-to-date asset list with input from IT Assistant, Supply Chain Assistant –
Warehouse
·       
Advice
and support the Area Manager on all administration and premises-related matters
within the office.
·       
Follow
up on all travel requirements local and international and procurement of travel
tickets.
·       
Monitor
all service contracts (compound, internet etc.), forward renewal contract needs
to the Area Manager and ensure related contract payments are done before expiry
of contract period.
·       
Check
that there is general cleanliness in the office and compound
·       
Support
the Area Manager in the creation of standard contracts for Works, Goods and
Services in line with local regulations where applicable.
·       
Ensure a
proper filing system is put in place at FO level for any contracts in a
separate file
·       
Ensure
contracts are respected and paid for according to agreed terms of payments.
·       
Manage
any other relevant administrative management issues.
·       
Uphold
the DRC’s Code of Conduct at all times.



Qualifications, Skills and Experience:
·       
The
ideal applicant for the Danish Refugee Council (DRC) Finance and Administration
Officer job must hold a University degree in Accounting, Finance or related
relevant field.
·       
A
professional qualification in Accounting is desirable
·       
At least
two to five years of experience in Accounting, Finance or related field
·       
Previous
experience with Non-Governmental Organization in similar/related position is an
asset.
·       
Previous
working experience in refugee response is an asset.
·       
Experience
in using an ERP software is an advantage.
·       
Good
analytical skills.
·       
Good
command of English language.
·       
Good
interpersonal, communication skills with proven experience in communicating
with stakeholders at all levels.
·       
Ability
to work under pressure and with tight deadlines.
·       
A team
player and the ability to work with minimum supervision.
·       
Languages: Fluency in English. Fluency in local
languages would be an asset.
How to Apply:
All Interested
candidates who meet the required qualifications and experience please submit
updated CV and cover letter explaining their motivation and why they are suited
for the post.
Deadline: 17th June 2020
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