Fresher Admin Jobs – USEFM Management Assistant (WAE) – United States Embassy / US Mission (Salary 33,000 US Dollars)

Job
Title:        
 USEFM
Management Assistant (WAE)
Organisation: United
States US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Salary: USD
$33,685
Open to:  U.S.
Citizen Eligible Family Members (USEFMs) – All Agencies
Position Number: Kampala-2020-022
About US Embassy:
The United States
Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for
over 30 years.  Ambassador Deborah R. Malac currently heads the U.S
Mission to Uganda.  The Mission is composed of several offices and
organizations all working under the auspices of the Embassy and at the
direction of the Ambassador.
Among the offices
operating under the U.S Mission to Uganda are:
  • United States Agency for International
    Development (USAID)
  • Centers for Disease Control (CDC)
  • Peace Corps
 Job Summary:  The USEFM Management Assistant (WAE) mainly provides
full administrative and clerical support to all Embassy sections including
filling in for all direct hire/EFM Office Management Specialists during
temporary absences/periods of short staffing. Incumbent shall assist in
managing special projects including COTELs and POTUS’ and escort pouch when
required. Incumbent shall work on temporary basis and supervised by the
Management Officer.
Key Duties and Responsibilities:  
Administrative
duties:
·       
Coordinates
unclassified documents from drafts as well as routine telegrams and outgoing
correspondence, with special attention to grammar syntax and spelling.
·       
Reviews,
distributes and files incoming official communications and assorted
correspondence.
·       
Receives
and screens telephone calls, visitors, and responds to requests for
information, schedules and confirms appointments.
·       
Typing a
variety of documents, placing official calls, screening calls and visitors
referring onward as needed, maintaining contacts lists, office files, and
office calendar.
·       
Gathers
information for management meetings and reports.
·       
Ensures
that all action cables and correspondence are answered.
·       
Performs
other administrative duties as needed.
Special projects
assistance:
·       
Incumbent
shall be called upon to assist manage/provide assistance in CODELs/POTUSs,
direct hire EER processes, escort pouch, and arrange travel and any other
duties that may be assigned.



Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection criterion detailed
below with specific and comprehensive information supporting each item.
·       
The
applicants for the United States US Embassy USEFM Management Assistant (WAE)
job opportunity should have completed Secondary School/High School.
·       
At least
two years of administrative or secretarial experience is required.
·       
Knowledge
of correspondence procedures and general customer service is required.
·       
Knowledge
of office protocol matters, logistics and related office requirements is
required.
·       
Proper
and efficient secretarial and office management procedures  is required.
·       
Typing
level II (40wpm) is required.
·       
Basic
knowledge of Microsoft Office, Outlook and Internet is required.
·       
Ability
to work flexible hours is required.
·       
Must be
tactful, possess good judgment and be able to communicate with employees at all
levels.
·       
Ability
to accurately proofread written material to eliminate errors, well-organized,
ability to meet deadlines and to work in a multi-tasking environment is
required.
·       
Must be
eligible to obtain a secret clearance.
·       
Basic
numerical skill is required.
·       
Language:
 Level III (good working knowledge)
reading/speaking/writing in English is required. This may be tested.
How to Apply:
All those interested
in working with the US mission in Kampala should send their applications online
at the link below.
Deadline: 19th June 2020
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline




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