The Ugandan Jobline

Job Title:      HR and Administration
Assistant

Organization: Danish
Refugee Council (DRC)

Duty Station:
Uganda

Reports to: Team Leader – HR & Administration

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

Job Summary:   The HR and Administration Assistant will
assist the Team Leader – HR Administration in the preparation of HR tasks and
maintenance of staff information in compliance with administration procedures
of DRC, municipal policies and procedures and in adherence to national acts and
legislation

Key Duties and Responsibilities:  

·       
Management
of Casual contracts, timesheets and follow up on payments

·       
Assist
in updating personnel staff files

·       
Timely
requisition of office supplies that is stationery, beverages and cleaning
materials etc as well receiving and releasing them.

·       
Management
of office supplies, premises and office equipment.

·       
Submitting
weekly/monthly report on use of office supplies in the mini store.

·       
Work
closely with the Cleaners to ensure Office and Washrooms are kept tidy at all
times

·       
Support
the Team Leader in the recruitment process

·       
Ensure
all required documents during recruitment are archived and shared with Country
HR Department

·       
Ensure
that vacancy adverts are announced in time and according to the Recruitment
Authorization

·       
Distribute
information about open vacancies to all staff and announce on local notice
board in a timely manner.

·       
Collaborate
with Team Leader – HR and Administration in organizing Seminars, meetings and
other events at location.

·       
Taking
minutes of staff meetings/events as required

·       
Act as
focal person in receiving visitors guide them to the respective officers.

·       
Manage
incoming and outgoing correspondences.

·       
Attend
to any other duties assigned.

Qualifications, Skills and Experience:

·       
The
ideal applicant for the Danish Refugee Council (DRC) HR and Administration Assistant
job must hold a University degree in Human Resource Management

·       
Higher
National Diploma with 3 Years’ experience in the field of HR management,

·       
Bachelor’s
Degree in Business Administration.

·       
Bachelor’s
Degree in Public administration.

·       
A
minimum of two years’ work experience in field of Human Resources and
Administration in an NGO/Commercial sector.

·       
Hands-on
experience/skills in MS Office applications (Excellent computer skill)

·       
Ability
to work under pressure to deadlines and stress.

·       
Ability
to work independently on his or her own initiative with problems solving skills

·       
Strong
team and interpersonal skills

·       
Knowledge
of Enterprise Resource Planning(ERP)/Dynamics is an added advantage

·       
Languages:
Fluency in written and spoken English. Knowledge of local languages widely
spoken in West Nile region is an advantage

How to Apply:

All Interested
candidates who meet the required qualifications and experience please submit
updated CV and cover letter explaining their motivation and why they are suited
for the post.

Click
Here

Deadline: 28^th June 2020

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