The Ugandan Jobline

Job Title:      Supply Chain Assistant (2
Fresher Job Vacancies)

Organization: Danish
Refugee Council (DRC)

Duty Station:
Uganda

Reports to: Country Supply Chain Officer

About US:

The Danish Refugee
Council (DRC) is a private, independent, humanitarian organization working on
all aspects of the refugee cause in more than 36 countries throughout the
world. The aim of DRC is to protect refugees and internally displaced persons
(IDPs) against persecution and to promote durable solutions to the problems of
forced migration, on the basis of humanitarian principles and human rights. DRC
works in accordance with the UN Conventions on Refugees and the Code of Conduct
for the ICRC and NGOs in Disaster Relief.

Job Summary:   The Supply Chain Assistant – Main objective
will provide logistics, warehouse and procurement support service, ensuring
efficient and effective procurement, warehouse and asset management for smooth
running of operations according to DRC’s internal and donor procedures, as per
the Operations Handbook and Quality Standards contained within.

Key Duties and Responsibilities:  

Warehouse and Asset
Management

·       
Process
approved Purchase Requests (PRs) as assigned by your supervisor in line with
DRC operations handbook.

·       
Ensure
that all orders are tracked from point of planning and request through to final
receipt

·       
Participate
in the joint verification of procured goods and services and ascertain the
items conformity to Technical Specifications and Quantities.

·       
Ensure
that all assets (old and new) are properly recorded and tagged.

·       
Carry
out monthly physical inventory of stock and asset.

·       
Oversee
deliveries to and dispatches from DRC warehouses and effecting the necessary
documentation.

·       
Maintain
good communications with warehouse staff in other DRC locations and partner
organizations

·       
Correctly
apply ERP supply chain processes.

·       
Adhere
to DRC Code of Conduct and DRC specific procurement procedures within the
Supply Chain department

·       
Ensure
that NFIs are managed in line with donor and DRC policies and guidelines.

·       
Stock
and Inventory Management (Receiving and Dispatching goods)

·       
Ensure
the implementation, monitoring and evaluation of new initiatives and procedures
related to warehouse management

·       
Prepare
and submit weekly and monthly stock and warehouse reports.

·       
Implement
standard DRC warehouse management procedures and guidelines as applicable in
the Warehouse Management Handbook.

·       
Track
and document movement all assets and GPEs

·       
Work in
close liaison with SC Officer, update the GPE and asset register on monthly
basis.

Fleet management

·       
Plan and
submit requests for weekly fuel needs of vehicles, generators and motorbikes

·       
Document
all fuel receipts and issues

·       
Ensure
that fleet of all motorized assets are serviced in a timely manner and
maintained in good working conditions

·       
Maintain
record of all fleet documents

·       
Compile
and prepare fuel consumption reports of all fleet on the last day of the month
including costs of repair

·       
Prepare
vehicle movement plan on weekly basis.

Qualifications, Skills and Experience:

·       
The
ideal applicant for the Danish Refugee Council (DRC) Supply Chain Assistant job
must hold a Diploma or equivalent professional qualification in Business
Administration or Supply Chain/Logistics Management.

·       
CIPS
certification is considered an asset

·       
One year
of relevant work experience.

·       
Experience
in administrative tasks, including filing systems.

·       
Excellent
IT skills, including experience in operating an ERP supply chain system

·       
Experience
in supply chain management including procurement, transport and distribution,
warehouse and stock management

·       
Experience
with standard procurement procedures and documentation.

·       
Experience
with construction and site project management

·       
High
integrity, pro-active, stable, robust character and a good team-player

·       
Highly
motivated, results-oriented, and with well-developed problem-solving skills

·       
Excellent
communication skills

·       
Excellent
analytical and negotiation skills

·       
Proven
commitment to accountability practices

·       
Proven
ability to prioritize tasks, meet deadlines, and work with limited supervision

·       
Advanced
English proficiency

·       
Fluency
in local language

·       
Languages:
Excellent communication skills
in English is required. Fluency in English and other local languages in the
area of implementations an advantage

How to Apply:

All Interested
candidates who meet the required qualifications and experience please submit
updated CV and cover letter explaining their motivation and why they are suited
for the post.

Click
Here

Deadline: 28^th June 2020

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